In OneStart, what is My Calendar, and how do I use it?

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About My Calendar

In OneStart, "My Calendar" is your personal calendar in which you can add events, set event reminders, and import events from external calendars.

If you have questions about My Calendar, email onestart@indiana.edu .

Events

View an event

The default view shows a list of the current day's events. To see all events for a particular day, click that day's date. You can also view your calendar by week, month, or year, arranged in either a grid or a list. To choose the desired view, click the view by drop-down menu.

Add an event

To add an event to your OneStart calendar:

Click add event.
Complete the event information form.
Note: The "Event Title:" field is required.
Complete the date and time, and provide a location and description if desired.
Select the level of visibility: Public (users you allow to view your calendar can view all details of this event), Private (users you allow to view your calendar can view only the start and end time of this event), or Confidential (no user can view any information about this event).
Note: If you do not grant other users viewing access to your calendar, no one can view your events whether they are public, private, or confidential. To set view access for your calendar, see Viewing privileges, below.

To create an event that occurs multiple times, click Repeat. Select Daily, Weekly, Monthly, or Yearly. In the "Until Date:" field, select when the occurrences of the event should end.

To set reminders about the event, click Remind. To receive the reminder as an email message or as a text message on your mobile phone (SMS), click options and then My Preferences. In the "SMS Email Address:" field, enter your SMS email address. Click save.

To invite other guests to this event or meeting, click Invite. Enter the Network ID usernames of those you wish to invite. To see if a guest is busy at a certain time, click determine free times.
When you are finished, click save.

Import an event

You can import events to your OneStart calendar from your Outlook calendar. To import an event from Outlook, open the desired event in Outlook. Save this event to your hard disk by selecting File (or the Office Button in Outlook 2007), and then Save As. Give the event a filename, and then, under Save as type, choose iCalendar Format. In your OneStart calendar, under options, click import event. Click Browse to find and select the exported file that you saved to your hard disk. Click import event.

Export events

Note: You can export only user-created events; you can't export system-created events (e.g., class schedules).

To export an event from your OneStart calendar to your Outlook calendar, in your OneStart calendar, click the title of the event you would like to export. In the "Event Information" bar, click export event.

This will prompt you to either save or open the file. Select save and specify a location for storing this event as a file on your hard disk. The file will now open in the standard iCalendar format. If you want to save it to your Outlook calendar, click Save and Close in the upper left corner.

Edit or delete an event

To edit or delete an event, select it and click either edit or delete at the bottom of the event.

Delete all events on your calendar

To remove all events created in or imported to your calendar, click options and then Delete all events on my Calendar. Click delete to confirm the deletion (this may take a few minutes).

Note: This will not delete events automatically imported from outside sources (e.g., Oncourse events).

Viewing privileges

Note: To allow specific users to view your calendar, set your viewing privileges to "Only my friends can view my calendar".

To allow other users to view your calendar, click options and then My Preferences. From the drop-down menu next to Viewing Privileges, select No one can view my calendar (only you can view your own calendar), Only my friends can view my calendar (only the user(s) you add to your "My Friends" list can view your calendar), or Anyone can view my calendar (any user with a valid IU account can view your calendar).
To add a friend to the list of those who can view your calendar, click add friend. In the "Enter Network ID of friend:" field, enter the Network ID username of the user you would like to be able to view your calendar and click add friend. If you don't know the username, click find user.
To remove a friend from the list of those who can view your calendar, under "My Friends:", click edit friends. Next to the username of the friend you wish to remove, click remove.
To view another user's calendar, click options and then View another user's calendar. In the "Enter the user's Network ID:" field, enter the Network ID username of the owner of the calendar you wish to view and click view calendar. If you do not know the username, click find user.
Note: To view a user's calendar, the user must have granted you viewing privileges.

Meetings

To schedule a meeting with other users, after using the add event feature to add information about the meeting, in the top left corner, click Invite.

To determine if your guest(s) are free during the time you wish to schedule the meeting, click Determine free times. Enter the Network ID username of each guest, separated by commas. To display your calendar along with those of the guest(s) you wish to invite, click view calendars. To view all 24 hours in the day, click view all hours. To return to viewing workday hours (8am-5pm) only, click view working hours.

To advance or reverse the calendar by one day, click the right or left "AutoPick" arrows next to the date. Advance or reverse the calendar to the time when all guests can attend the meeting. You can also adjust the meeting's start and end times by using the drop-down menus in the center and clicking change time at the top of the calendars. After you have determined the time of your meeting, click back to event to finish creating your meeting.

To finish, click save. An email invitation will be sent to each guest.

Meeting options

The following options are available only to the host:

Cancel meeting: Cancels the meeting and sends cancellation email messages to all guests who have accepted, tentatively accepted, or not replied. Cancelling also deletes the meeting from the host's calendar.
Remove guests: Opens a page listing all meeting guests. Select the guest(s) you wish to cancel this meeting for and click send cancellation. This will send an email cancellation to the selected guests who have accepted, tentatively accepted, or not replied.

The following options are available to the host and all meeting guests:

Invite more guests: (Visible and available to all meeting guests.) This option opens a page where you can enter the Network ID usernames of guest(s) you wish to add to this meeting. If you are not the event's host and would like to inform the host you have invited more guests, check send notification to host before you send the invitation.
Send email to group: Opens a page where you can select guests in the meeting to email based on their current meeting status. By default, all are checked. This will send email to the whole group. To copy yourself, check the copy yourself option before sending the email.

Invites

Open an event that is a meeting. Click view invites. The status can be one of the following:

Acceptance: Guest will attend
Tentative: Guest may attend
Decline: Guest will not attend
No reply: Guest has not taken any action on this meeting

Pending meetings

These three types of pending meetings require you to take action:

New: A new meeting sent to you by another user
Updated meeting: A meeting changed by the host
Cancelled: A meeting cancelled by the host

To open the meeting invitation, click the title of the meeting.

To change your status for a meeting, click accept, tentative, or decline. Clicking either accept or tentative will save this event to your OneStart calendar. Clicking decline will remove the meeting from your calendar.

Other options

Finding a user's Network ID username: If you do not know a user's Network ID username, click find user. Enter as many letters in the last and first names as you know. If you are not searching for an exact match, you must supply at least three letters for the last name. If you know the exact spelling of a last name or a first name, check Exact match.
Note: Sometimes middle names or initials are included. To avoid a middle name or initial interfering with your search, uncheck the Exact match for the first name. After entering all your search criteria, click search. When the results display, click select next to the name of the person you were searching for.
Set time zone: To set your time zone, in the upper right corner, click options and then My Preferences. Under "Time Zone:", from the drop-down menu, select your time zone. Click save.
Print from a content area: To print specific content from your portal page, the content area that you want to print must be active. To make this content area active, click anywhere within it. Then proceed to print as usual.

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Last modified on September 25, 2011.