At IU, how do I purchase ESRI software?

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Environmental Systems Research Institute (ESRI) develops software and provides services for the collection, analysis, and communication of geographic information. Indiana University's site license agreement with ESRI provides options for students, faculty, staff members, and departments to purchase GIS software at reduced prices.

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Students

Under IU's site license with ESRI, UITS cannot sell software to students. However, students are eligible to purchase educational/research software licenses from ESRI upon receipt of official documentation proving one of the following: (a) current enrollment in at least three units, (b) current membership in a graduate program, or (c) current enrollment in a GIS Certificate program. Acceptable documentation includes either a class schedule indicating the school's name, student's name, current term, and (a) number of credits, (b) graduate status, or (c) GIS certificate program; or a letter from an advisor or department head on school letterhead.

Using a schedule as verification, students may purchase any time between two weeks before the start of the current term and two weeks before the end of the current term. Graduate students may purchase whenever they are enrolled as long as they send a letter instead of a class schedule. Students are licensed to use this software for educational and research purposes only.

Note: Internships and work performed for not-for-profit entities are not covered under the terms of this license.

Student license options are as follows:

ArcView 3.3, ArcView 8.3, or ArcView 9.2 permanent license is available to educational users meeting the above requirements at $250 per license. The extensions are also available at $150 each. Students must be enrolled in six credit units for this license.
ArcView one-year time out license, available for $100, includes Spatial Analyst, 3D Analyst, Geostatistical Analyst, and Network Analyst; it does not include data disks or hard-copy documentation. Students proving enrollment in just one GIS class worth at least three units can qualify for the time-out license.
MapObjects 2.3 Windows Edition Educational Student One-year License is available for $100 upon verification of enrollment in an educational facility.

To order, call 800-447-9778. For more information, see Software FAQs. Students may fax proof of status to 909-307-3049 Attn: Educational Sales, or email it to highered@esri.com . Make sure you include a call-back phone number and email address.

Students can also purchase Getting to Know ArcGIS Desktop, a workbook for learning ArcGIS that includes a 180-day trial version of ArcGIS 9.x on CD and a data CD for exercises. It is available from both the ESRI Store and Amazon.com.

For information on free GIS software, see Accessing free GIS software.

Departments, faculty, and staff

Departments, faculty, and staff members at IU can purchase ESRI products through UITS. Staff can install ESRI software products only on IU-purchased computers and devices. Faculty can install ESRI software on IU-purchased or personally owned computers. ESRI software purchased from UITS may not be used for profit ventures. UITS distributes the software based on a pricing scheme designed to make the software as affordable as possible while recovering the cost of the ESRI Site License and Maintenance Agreement. The annual license for all ESRI software (August 1 through July 31) entitles customers to one year of the following:

Technical support from ESRI: To view a list of people from IU who are authorized to contact ESRI directly, see At IU, who are the ESRI technical support contacts?
Free updates (versions and patches) to licensed software
Access to the following ArcGIS Desktop extensions: 3D Analyst, ArcScan, Geostatistical Analyst, Maplex, Network Analyst, Publisher, Schematics, Spatial Analyst, and Tracking Analyst.
Access to ESRI software on IUware Online: To view a list of software available with an ESRI purchase from UITS, see At IU, what software products are available with an ArcGIS license?
Access to ESRI Virtual Campus courses and 40% educational discount for other ESRI training courses (online or on-site)

The following list of available products is valid only for IU-administered campuses, and is restricted to the terms of IU's Site License Agreement with ESRI. The ESRI software site license does not provide hard copies of ESRI software or manuals. License payment requires an IU account number; credit cards and checks are not accepted. ArcGIS Desktop licenses purchased during the middle of a license year will be prorated for the remainder of the license year.

ArcGIS Desktop ArcView: $150; some editing and geodatabase tools are not available. See What are ArcGIS product levels and how might they affect my software usage?
ArcGIS Desktop ArcInfo: $275; includes all ESRI site license extensions and tools
ArcGIS Server: $1,000; includes unlimited use of ArcGIS Server, including ArcSDE and ArcIMS
Data Interoperability extension for ArcGIS Desktop: $150; includes unlimited use of the extension for your organization
ArcGIS Academic Lab Program: $100; includes up to 40 ArcGIS ArcInfo licenses and is available for instructional labs only. Research labs are not included.
ESRI Unlimited Program: $5,500; includes unlimited use of ArcGIS Desktop ArcInfo
ESRI Sentinel Key: One-time fee of $50; if you do not need to share a local license between multiple computers, you should use the ArcGIS keyless license manager (no sentinel key required). If you need to move a local license between multiple computers, you will need to purchase a sentinel key (one license, many computers). A sentinel key is not required for customers connected to the ESRI central license service hosted by UITS.

You can order GIS and remote sensing software using the UITS GIS License System (requires CAS login).

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Last modified on September 21, 2009.