In OneStart, what is third-party access, and how do I use it to allow someone to view my personal information?

On this page:

• About third-party access
• Assigning third-party access
• Updating a third-party access account
• Deleting a third-party access account
• Viewing the change log
• Terms of Use statement

About third-party access

Third-party access is a OneStart role that, as a student, you can assign to any person(s), such as a parent or guardian, to whom you wish to grant access to your personal information available through the Student Self-Service section in OneStart. You can assign third-party access to as many persons as you wish, for example, both of your parents.

Note: Third-party access is read-only for all information.

You can allow third-party access to the following information available through the Student Self-Service section in OneStart:

• Holds on My Record
• Grades
• Unofficial Transcript
• Class Schedule
• Final Exam Schedule
• Bursar Account Summary
• Financial Aid Award
• Financial Aid Award Summary
• Personal Info
  • Addresses
  • Phone Numbers
  • To Do List

Assigning third-party access

To assign third-party access, follow these steps:

1. Log into OneStart. Select the Services tab, and choose the Student Self-Service section on the left.

   Note: The Student Center and other Self-Service applications use pop-up pages and subpages. If your Internet pop-up blocker is set to block all pop-ups, you'll need to turn it off or change the setting to allow these pop-ups; see For Windows web browsers, how do I enable or disable pop-ups? For further assistance, contact your local Support Center.

2. Under "Services & Information", click Assign 3rd Party Access.
   
   
3. Read the Terms of Use statement (the terms to which you must agree the first time you log in to assign third-party access) on the next screen that appears, and then click I Accept.

   Note: Once you have created at least one third-party account, the agreement will no longer appear.

4. On the next screen that appears, click Add New.
   
   
5. The "Viewer" screen should appear. Complete the required fields (i.e., "Create 3rd Party Username:", "Create 3rd Party Password:", "Confirm Password:"), each denoted by an asterisk ( * ). The user name and password may be whatever you wish; both are case sensitive.

   Note: The password must be a minimum of eight characters and contain at least one digit, and it may contain a space.

6. If you wish, complete the optional fields, "First Name:" and "Last Name".
   
   
7. Check the box next to each item to which you want to grant the third party access. For example, if you want the third party to be able to view your grades, check Grades. If you want the third party to be able to view all of the items, check the box next to Check All.

   Note: If you grant access to your class schedule, the third party can also view your grades.

8. When you have checked boxes for all the information to which you want to grant third-party access, click save.
   
   
   • To exit the "Assign Access to 3rd Parties (Parents/Guardians)" section, close the window.
   • To save the account and create another account, click save create new.
   • To cancel and exit to the previous screen, click cancel/exit.
   • To delete the account you have created and exit to the previous screen, click delete.

Updating a third-party access account

To add or remove access to the information a third party can view, or to change a third-party username, first name, last name, or password, follow these steps:

1. Complete steps 1 and 2 under "Assigning third-party access", above.
   
   
2. At the "3rd Party Assignment" screen, click Edit next to the User ID of the account you wish to update.
   
   
3. At the next screen that appears, you can edit the User Name and Password, and edit or add the First Name and Last Name. To add or remove third-party access to your personal information, check the boxes next to the information for which you wish to add access, and uncheck the boxes next to the information for which you wish to remove access. When you are finished editing the account, click save.

Deleting a third-party access account

To delete a third-party access account, follow these steps:

1. Complete steps 1 and 2 under "Assigning third-party access", above.
   
   
2. At the "3rd Party Assignment" screen, click Edit next to the name of the third-party account you wish to delete.
   
   
3. At the next screen, click Delete.

Viewing the change log

All changes you make to the third-party accounts you have created are saved to a log viewable by you and Indiana University administrative staff. To view the change log for third-party accounts you have created, follow these steps:

1. Complete steps 1 and 2 under "Assigning third-party access", above.
   
   
2. At the "3rd Party Assignment" screen, click Change Log.
   
   
3. To return to the previous screen, click Return.

Terms of Use statement

In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to your parents, your spouse, a sponsor, etc.

You may, at your discretion, grant the University permission to release information from your student records to a third party by granting them permission to portions of your record via Student Self-Service in OneStart. By choosing to continue and create an access record through this process, you are completing a Student Information Release Authorization.

• You must set up a separate record for each third party to whom you grant access to information on your student records.
• The University does not automatically send information to a third party.
• This information will only be made available through the third party Access link in OneStart.
• This authorization does not authorize the third party viewer to receive information from the University by any other methods, such as phone, email, or in-person visit.

Please note that your authorization to release information will expire when your access to self service expires. At that time your third party guest's access will also expire. However, you may revoke your authorization at any time by removing permission from a third party viewer through OneStart. Access can be revoked by deleting the record assigning access to your third party guest.

By clicking the I Accept button below, you are indicating that:

• You understand that any and all personally identifiable information is protected under FERPA.
• You further understand that you may waive that protection and give access to your records to individuals of your choice.
• You agree to waive your rights under FERPA and allow the individual(s) you name to access designated financial and academic records as they are available through the self service Third Party Access application.
• You understand that you are responsible for changing, amending or rescinding this authorization at any time.
• You understand that this access will be revoked when your access to self service expires.
• You are responsible for making clear to the third parties to whom you grant access that this does not allow for University officials to release any information. This access is strictly limited to the self service application.

Also see:

• For OneStart, how can I get help or ask questions?
• In OneStart, how do I log into my third-party account to view a student's personal information?