ARCHIVED: In Microsoft Outlook, how do I export email messages to a text file?

This content has been archived, and is no longer maintained by Indiana University. Resources linked from this page may no longer be available or reliable.

To export Outlook messages to a text file:

  1. From within Outlook, from the list of messages in the right pane, select the message you want to export. To select more than one message, press the Ctrl key (Command in Mac OS X) while you click each message; to select all messages, from the Edit menu, choose Select All.

    Note: When selecting multiple messages, you can only save as a text file (.txt). When selecting single messages, you have more file type options; some of these may require opening the message in an email client.

  2. In Outlook 2010, click File, and in the upper left of the new window, click Save As....

    In earlier versions, from the File menu, select Save As....

  3. A dialog box will open. Use it to navigate to the folder on the hard drive where you would like to store the messages.
  4. Type a name for the file. Click Save.

If you wish to save the messages in their original email format to a personal folder file on your computer's hard drive, see ARCHIVED: In Microsoft Outlook, what are personal folder files, and how do I create them?

This is document aetw in the Knowledge Base.
Last modified on 2018-03-05 16:34:27.

Contact us

For help or to comment, email the UITS Support Center.