Share a folder, drive, or printer on the network in Windows

On this page:

Verify that the sharing component is installed

To verify that File and Printer Sharing is on your computer (typically installed by default):

  1. Navigate to the Network and Sharing Center.
  2. SelectChange adapter settings.
  3. Right-click the local connection icon and select Properties.
  4. In the area below "This connection uses the following items:", look for File and Printer Sharing for Microsoft Networks.
    • If this component is not available:
      1. Select Install > Service > Add.
      2. Select File and Printer Sharing for Microsoft Networks, and then select OK.
      3. Select Close. If a dialog window appears telling you to restart your computer, do so.
    • If the component is available, make sure it is checked.

Share a folder, drive, or printer

Once File and Printer Sharing are installed, to share a folder or drive:

  1. Right-click the folder or drive you want to share.
  2. Select Properties, and then, on the Sharing tab, select Advanced Sharing.
  3. Select Share this folder.
  4. In the appropriate fields, type the name of the share (as it appears to other computers), the maximum number of simultaneous users, and any comments that should appear beside it.
  5. If you would like to grant access to particular groups or individuals, select Permissions to add the appropriate groups or usernames.
  6. If you are using NTFS, check the permissions in the Security tab to ensure that they are properly set to allow access to the share. Because Security settings override Share permissions, it is possible for people on the Permissions list to be denied access to the share because they either are not specified or are denied specifically in the Security list.
    FAT32 does not provide the same level of security as NTFS; if you're using FAT32, you will not see the Security tab.
  7. Select OK.

To share a printer:

  1. From the Control Panel, open Devices and Printers.
  2. Right-click the printer you want to share, and then select Printer Properties.
  3. On the Sharing tab, check Share this Printer.
  4. Under "Share name", select a shared name to identify the printer.
  5. Select OK.

Access a shared folder or printer

To find and access a shared folder or printer:

  1. Search for Network, and select to open it.
  2. Select Search Active Directory at the top of the window; you may need to first select the Network tab on the upper left.
  3. From the drop-down menu next to "Find:", select either Printers or Shared Folders.
  4. You can now enter search terms in the appropriate fields to modify the search; to start the search, select Find Now. To search for shared printers and folders that match any criteria, select Find Now without entering any search terms.
  5. You will see a list of shared printers and folders that are available on the network. Double-click the item to which you want to connect.

If you know the exact name of the computer and the share, or the exact name of the printer, you can enter it directly:

  1. In a search field, enter two backslashes, the name of the computer, another backslash, and the name of the share or printer; for example, if the name of the computer is and the name of the share is r2d2, enter:
  2. Select OK.

If you need to repeatedly access a shared folder or network drive, you can map to it. Mapping creates a persistent link to the share, allowing you to double-click its icon in My Computer whenever you want access.

This is document ahrs in the Knowledge Base.
Last modified on 2024-05-23 11:49:54.