In Windows, how do I share a folder, drive, or printer on the network?

To share a folder, drive, or printer on the network in Windows 10, 8.x, and 7:

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Verifying that the sharing component is installed

To verify that File and Printer Sharing is on your computer (typically installed by default):

  1. Navigate to the Network and Sharing Center.
    Note:
    For help navigating, see Getting around in Windows.
  2. Click Change adapter settings.
  3. Right-click the local connection icon and select Properties.
  4. In the area below "This connection uses the following items:", look for File and Printer Sharing for Microsoft Networks.
    • If this component is not available:
      1. Click Install. Select Service, and then click Add....
      2. Select File and Printer Sharing for Microsoft Networks, and then click OK.
      3. Click Close. If a dialog window appears telling you to restart your computer, do so.
    • If the component is available, make sure it is checked.

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Sharing a folder, drive, or printer

Once File and Printer Sharing is installed, to share a folder or drive:

  1. Right-click the folder or drive you want to share.
  2. Click Properties. From the Sharing tab, click Advanced Sharing.
  3. Click Share this folder.
  4. In the appropriate fields, type the name of the share (as it appears to other computers), the maximum number of simultaneous users, and any comments that should appear beside it.
  5. If you would like to grant access to particular groups or individuals, click Permissions to add the appropriate groups or usernames.
  6. If you are using NTFS, check the permissions in the Security tab to ensure that they are properly set to allow access to the share. Because Security settings override Share permissions, it is possible for people on the Permissions list to be denied access to the share because they either are not specified or are denied specifically in the Security list.
    Note:
    FAT32 does not provide the same level of security as NTFS; if you're using FAT32, you will not see the Security tab.
  7. Click OK.

To share a printer:

  1. From the Control Panel, open Devices and Printers.
  2. Right-click the printer you want to share. Click Printer Properties, and then select the Sharing tab.
  3. Check Share this Printer. Under Share name, select a shared name to identify the printer. Click OK.

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Accessing a shared folder or printer

To find and access a shared folder or printer:

  1. Search for Network, and click to open it.
  2. Select Search Active Directory at the top of the window; you may need to first select the Network tab on the upper left.
  3. From the drop-down menu next to "Find:", select either Printers or Shared Folders.
  4. You can now enter search terms in the appropriate fields to modify the search; to start the search, click Find Now. To search for shared printers and folders that match any criteria, click Find Now without entering any search terms.
  5. You will see a list of shared printers and folders that are available on the network. Double-click the item to which you want to connect.

If you know the exact name of the computer and the share, or the exact name of the printer, you can enter it directly:

  1. Navigate to a search field. Enter two backslashes, the name of the computer, another backslash, and then the name of the share or printer. For example, if the name of the computer is bl-iub-threepio.ads.iu.edu and the name of the share is r2d2, type:
       \\bl-iub-threepio.ads.iu.edu\r2d2
  2. Click OK.

If you need to repeatedly access a shared folder or network drive, you can map to it. Mapping creates a persistent link to the share, allowing you to double-click its icon in My Computer whenever you want access.

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This is document ahrs in the Knowledge Base.
Last modified on 2015-08-13 00:00:00.

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