ARCHIVED: In Outlook, how do I change the way Contacts are displayed and filed?
In Outlook, Contacts are entries for people with whom you communicate on a regular basis. Outlook allows you to keep and organize information for each Contact, ranging from phone numbers and multiple email addresses to a Contact's birthday or spouse's name.
On this page:
Viewing Contacts
To see a list of your Contacts:
- In Outlook 2007 and 2003, click the icon in the Outlook Navigation Pane.
- In Outlook 2002, click the icon on the Outlook Shortcut Bar.
To view the complete information for a Contact, double-click the name of the Contact. From there, you can click the
tab to add further information.Changing the display order
You can alphabetize your Contacts by first name, last name, or the name of the company for which each person works.
The default view for Contacts shows the Address Cards sorted as "File As", in ascending order.
To change the default for how new entries are added to and filed in
your Contacts
folder:
- From the menu, select .
- Select .
- Use the "Default 'Full Name' order:" drop-down box to select the order you would like Outlook to use for new names. You can choose , , or .
- Use the "Default 'File As' order:" drop-down box to select the order you would like Outlook to use for filing new contacts. You can choose ; ; or any of these options preceded or followed by the company name.
- Click
Contact Options
window, then again in theOptions
window. in the
To further organize the way your existing Contacts are displayed, open
a particular Contact from the Contacts
folder and click
the arrow next to "File As:". This will allow you to override the
default settings you created.
Additional display options
You can also display your Contacts in any of the following ways:
Outlook 2007 and 2003
- Use the categories in the Navigation Pane, under
Alternatively, from the
menu, select (Outlook 2007) or and then (Outlook 2003). Choose one of the following:- Address Cards
- Detailed Address Cards
- Phone List
- By Category
- By Company
- By Location
- By Follow-up Flag (Outlook 2003)
- Customize Current View
- Business Cards (Outlook 2007)
- Outlook Data Files (Outlook 2007)
.
Outlook 2002
- From the menu, select .
- Choose one of the following:
- Address Cards
- Detailed Address Cards
- Phone List
- By Category
- By Company
- By Location
- By Follow-up Flag
- Customize Current View
This is document akkh in the Knowledge Base.
Last modified on 2021-09-07 17:13:18.