Sponsor a computing account for an IU affiliate


Individuals who are not students, faculty, or staff, but who are affiliated with IU (for example, contracted employees or consultants) may be eligible for an account as an IU affiliate. These accounts must be sponsored by a full-time IU faculty or staff member. For details about account eligibility, see Eligibility to Use Information Technology Resources (IT-03) .

Affiliate accounts are not intended for:

  • Those who will later become IU students, faculty, or staff. These individuals must wait to create their accounts until they are admitted or their records are entered into the relevant IU system (such as the Human Resources office).
  • Those who simply need parking, door access, and a picture ID while performing duties on campus. These individuals can be designated as having "Affiliate" status in the CrimsonCard system without having a sponsored IU Affiliate account.

Information you will need about the affiliate

  • Full name (first, middle, and last)
  • University ID (If known)
  • Campus: The specific IU campus where the affiliate needs accounts
  • Date of birth
  • External email
  • Department with which the person is affiliated
  • Campus address
  • Affiliation with IU: If affiliation is not listed, choose Other - Please Explain
  • Date affiliation with IU begins (Affiliate access to accounts is not available until this date.)
  • Date affiliation with IU expires
  • Reason for affiliation with IU: A description of how the person is affiliated with IU. Also, if there is a grant or contract on file, include it here.

Instructions for requesting sponsorship

  1. Go to Manage your affiliates.
  2. Select request to add IU affiliate.
  3. Enter the requested information about you and about the affiliate. (The field for the department name has a 30-character limit.)
  4. Select Request Affiliate.

Within two business days, the sponsor will receive a response with further instructions.

Renew sponsorship

  1. Go to Manage your affiliates.
  2. Select View affiliate requests.
  3. At the bottom of your affiliate list, select Update Approved requests . This will change the "Action" field to "Update" from "View". You can now make the necessary changes to affiliate records: name, birth date, email, campus address, and date this affiliation with IU expires.
  4. When you have completed the changes, select the Update button at the bottom.

Tier 2 Accounts and Student Information Systems (ASIS) will process your request within 24 hours, unless there are questions about the request.


Under Indiana University's Eligibility to Use Information Technology Resources (IT-03) :

Sponsors of accounts should weigh the risks of an affiliated user causing harm through inappropriate use of IU information technology resources against the benefits of the user having access. Sponsors are responsible for taking steps to reduce the likelihood of inappropriate use (including appropriate user training). Additionally, prior to requesting the account, the sponsor and the person being sponsored should have a written agreement defining the terms of the affiliation relationship. Any written agreement must comply with university policy Signature Authority and Delegation (FIN-TRE-100). Sponsors should consult with their department or unit on how best to document the user's affiliation with and responsibilities to both IU and the sponsor's department or unit.

For more, see Your responsibilities as a computer user at IU.

This is document akll in the Knowledge Base.
Last modified on 2024-06-14 15:19:15.