Email a group of students using Caseload in AdRx

• Overview
• Send email via Caseload

Overview

As an authorized AdRx user, you can access Caseload to send email messages to all students in a group or to students in a subset of that group. Caseload also allows you to add an advising note to some or all student records without sending an email message. Email functionality is available in Caseload's Assigned Advisees and Adhoc Caseload Groups tabs.

Email messages sent through Caseload are automatically saved in the record of every student on the list of recipients.

AdRx uses the IU Notifications system to send email. Messages are typically processed immediately, but in times of extremely high use, there may be delays of up to four hours. You may want to copy yourself on any message you send so you'll know exactly when students received it.

Send email via Caseload

To send email messages via Caseload:

1. From within a group, select the student(s) to email:
   • To select an individual student, click the checkbox next to their name.
   • To select all students, check Select All.
   • To select students who share characteristics, use Caseload filters to identify those students.
     Note:

     The "To" field in a Caseload email message functions like a "BCC" field; when you send email via Caseload, all selected student email addresses are loaded into the "To" field, but students receiving the message only see their own name. Caseload also provides a standard "BCC" field.
2. After you've selected all appropriate recipients, click Add Contact Note.
3. The standard contact note slide-in will appear, with "Contact Type" automatically set to Email -- Mass/Group. After you enter at least one tag and some/all text to the body of the advising comment, check Email Advising Comments to student.

   

4. In the "Subject" field, enter a subject for the message.
5. Set the message's "From" field. By default, your email address is selected, but you can click noreply@iundiana.edu to change the "From" address to a no-reply account.
6. If you're sending the message to more than one student, you can click View selected students in the alert at the top to view all recipients.
7. Once you've composed your message and it's ready to send, click Submit. This button will be activated after you've entered text in the "Subject" and "Body" fields.