ARCHIVED: In my SharePoint My Site, how do I share content?

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.

Note:

The SharePoint on-premises service is being replaced by SharePoint Online, available since July 2016. For more, see ARCHIVED: About the SharePoint retirement.

If you are a SharePoint site owner whose site has been disabled, you can visit SharePoint Standard Farm Migration to request an extension/re-enable. SharePoint will be permanently disabled no later than June 2, 2017; most sites should have migrated to SharePoint Online by March 31, 2017. Sites scheduled to be disabled on March 31 were disabled on April 3, 2017.
ARCHIVED: SharePoint My Sites were permanently retired on April 3, 2017.

SharePoint My Sites are no longer shared with everyone at Indiana University. To grant permission to access your site, see below.

Note: Your Personal Documents Library is intended for your use only. Following the steps below for your Personal Documents Library will not give other people access to it.

Access permissions and add users

Select the My Content tab. Near the upper left, click Site Actions, and then Site Permissions.
Select Grant Permissions from the Ribbon.
To the right of "Select Users", in the "Users/Groups" text box, enter the IU usernames in the form ADS\username, replacing username with the IU username of the person(s) you wish to add. In the same way, enter ADS group names of the people or groups you want to add (separated by semicolons).
Alternatively, select users (or groups) by clicking the Browse (i.e., address book) icon and searching the IU ADS directory. Double-click usernames you want to add, and then click OK. To select multiple usernames, use Control-click (or Shift-click), and then click Add ->.

Note: To check the accuracy of the usernames you added, click Check Names.

You are now ready to group users for access, give individual users direct site access, or grant site permissions to all IU users.

Place users in a group

Rather than granting people permission to directly access your site, the best practice is to add them to a group that already has the proper permissions. To follow that practice, go to the "Grant Permissions" box underneath the "Users/Groups" box. In the Add users to a Sharepoint group menu, select the group. The two most common pre-existing groups for granting access to My Sites are Visitors, which gives group members the ability to view and download files, and Members, which allows members to view, add, update, and delete items.

Alternatively, you can create your own groups and customize the permissions. See Add or delete users in Microsoft SharePoint Online

Grant permissions directly

To grant users direct access without adding them to a group, go to the "Grant Permissions" box. Select Grant users permission directly.

Grant permissions to all IU users

If you are granting permissions for a SharePoint My Site and wish to give access to all IU users, enter NT AUTHORITY\Authenticated Users in the "Users/Groups:" text box.

Final steps

Next to "Send E-Mail", use the checkbox to select whether or not to send welcome letters to the people you've added. Under "Personal Message", add any information you'd like to send.
When you're finished, click OK.

For more, see Get help with SharePoint Online.