Publish tasks in One.IU

• Overview
• Request your first task
• Create new tasks

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Overview

If you own tasks that members of the Indiana University community will need to complete, you can publish them in One.IU as follows. If you are aware of tasks that should be added to One.IU or updated, but do not own the tasks yourself, email one@iu.edu with all the information you have about the task, so that the One.IU team can determine and contact the appropriate task publisher. (The title, URL, and a possible owner of the task are particularly helpful.)

Request your first task

To request your first task in One.IU, contact one@iu.edu. Include a name for your team, an ADS group containing staff authorized to work on your tasks, and a support email contact. (If you do not have an ADS group containing the appropriate staff, ask your local UITS support person to create one for you.) The One.IU team will use the ADS group to give you and your team access to submit new tasks, edit tasks, and respond to reviews.

Create new tasks

Once you've become a task publisher via the process above, you can create additional tasks in One.IU:

1. Sign into One.IU.
2. From the Hello, [name] drop-down list in the upper right, click Publishing.
3. On the main "Publishing" page, if necessary, select Task Settings on the left, and then click Maintain Tasks.
4. In the upper right, click + New Task.
5. In the form that appears, fill out all applicable information:
   • Task title: This is what the task will be referred to throughout the One.IU program, so the name is important. Use a simple title, such as the specific name of the application. Using a verb in the title is helpful, such as "Get grades" rather than simply "Grades".
   • Task URL: Location to send the user to. This requires the full address, including any https://.
   • Launch: By default, Open Task in a new tab/window is checked; uncheck it if desired. Users can override this in their personal settings for the site.
   • Application Name: This optional field allows you to differentiate two tasks that may have the same name by specifying the name of the application that provides the task. What you enter here is included parenthetically in the task title displayed on the main One.IU page.
   • Authentication Type: Choose from:
     • None: No authentication required
     • External: Authentication is different from IU's. The task tile will include a lock icon.
     • Internal: Uses IU's authentication. The task tile will include a lock icon, and statistics will be collected on the user to create recently used tasks.
   • Begin Date/End Date: For tasks that are available for a finite time period only; ignore for ongoing tasks.
   • Status: Inactive tasks can't be seen by users. Switch between Active and Inactive to hide a task when it's not needed without deleting it.
   • Primary Contact/Secondary Contact: Select a contact from the drop-down list (created from the contact information you submitted when requesting your first task). To request a new contact, email one@iu.edu. (You'll need to click Save as Draft to save the information you've entered in your form until you are able to select the correct primary contact.) Both primary and secondary contact information will appear on the "Task Details" page for your task in One.IU. If you wish, you can choose UITS Support Center to have users contact the Support Center, rather than your team.
   • Mobile: Check the box if the task is mobile-friendly; this is at the discretion of the publisher and the One.IU administrator.
   • Description: This will appear in the "Task Details" page to tell users what the task is used for. A good description is crucial for search. If you need to refer to the university, use "IU" rather than "Indiana University".
   • Version Number: You can set the version number to whatever you like. If you update the task later, you can change the version number, which resets the ratings and comments. (Old reviews and ratings are kept for reference, and can be accessed from the drop-down list to the right of "User Reviews" on the "Task Details" page.)
   • Release Notes: To show users when versions change
   • Unique Key (STG and TRN only): If you're creating a task on a test instance of One.IU, you must enter a string that is unique to that task system-wide, which becomes part of the URL for the "Task Details" page. Only lower-case letters, numbers, and hyphens are allowed. This field is important to search-engine optimization (SEO).
   • Stat Recording Type (STG and TRN only): This allows you to keep statistics on logged-in users. If you choose Anonymous, One.IU doesn't track individual users for your task, and will not place the task in each person's recently used tasks. UITS recommends keeping this set to User.
   • Meta Description (STG and TRN only): This is not visible to users in One.IU; it will help search engines find the page, and will likely appear as the page description on search engine results. You can make this similar to the "Description" field, or use this to add important words that don't appear in your description. The maximum length is 155 characters.
   • Publisher: If you're a publisher for multiple groups, use this field to select the department requesting the task.
   • Icon Images: One.IU requires an image in five different sizes for the tile that appears in the Task Store. You can:
     • Use an existing image: Click Select an Image, and choose an appropriate image.
     • Upload an image: Click Upload Images. To upload just one image of the highest resolution image required (153x153), leave Automatically generate smaller image sizes checked, and click + Upload image.... The system will scale that image for all the other sizes. Alternatively, uncheck the box, and upload image files for all five required sizes.

       Image sizes are very specific; you won't be able to upload files that don't meet the specifications. For guidance in creating images, see the Task Icons Style Guide.

   • Screen Shots & Video: You must have at least one image or video, showing users what the task looks like. You can upload an image, link to an image, or link to a video tutorial.
   • Campus: The default is all campuses, but you can choose individual campuses where the task would be most applicable.
   • Roles: Users can search for tasks related to a specific role (for example, student or faculty) and see only tasks for that role. If you leave this field blank, the task will appear for all roles.
   • Categories: Select one or more areas to which this task belongs to allow users to browse related items.
   • Tags: Tags help users search for tasks. Click Choose Tags..., and apply appropriate tags. You can choose to hide a tag, so that it doesn't appear on the "Task Definition" page, if desired. To request a new tag, email one@iu.edu.
   • Active Content: If you want your task tile on the One.IU home page to display a live feed (for example, the Classifieds task displays content from certain ads), provide the URL here.
6. When you're finished, click Submit (or Save for STG and TRN).