Top Hat preparation checklist

Below is a checklist to help you prepare for a successful Top Hat implementation. Review each item in the list carefully and follow through on items that require your attention. If you have questions, contact your campus teaching and learning center.

  1. Complete the Top Hat Planning Form. The information you provide will be used to confirm the wireless capacity in your classroom and to schedule classroom assistance if needed.
  2. Complete the orientation process with a Top Hat representative. Top Hat staff will introduce you to the platform and help you get started with creating your courses and content in Top Hat. To schedule your orientation session, email a request to the Top Hat team.
  3. Create your courses and content in Top Hat. For each course in which you'll be using Top Hat, set up a Top Hat course and create the content for at least the first few sessions so you'll be ready when the semester begins. To get started, see Professor: Indiana University Quick Start Guide.
    Notes:
  4. Enable LMS Sync, the Top Hat feature that synchronizes rosters and grades with Canvas. You can get help from the teaching centers and/or your campus Top Hat representative. For instructions, see Professor: Indiana University - Canvas Syncing University Quick Start Guide.
    Notes:
    • Do not enable LMS sync if you created multiple Top Hat courses for a single Canvas course with cross-listed sections.
    • The default Canvas Gradebook integration creates a single column in the gradebook and sends a percentage value for each student. By default, attendance is not sent to the gradebook. For information about other grading options and instructions for changing the gradebook settings, see Professor: Advanced Canvas Integration.
  5. Send a message about Top Hat to your students shortly before or when the term begins. Your first few Top Hat sessions will go much more smoothly if your students have already registered and set up Top Hat on their devices beforehand. You can use the sample message below.
  6. Run LMS Sync daily and send Top Hat invitations to your students. Send your first set of invitations shortly before or when the term begins. For the first two weeks of the semester, sync the roster with Canvas daily to catch changes in student enrollment. Send (or resend) invitations to all students who have not yet registered in Top Hat.

    For instructions on how to send invitations, see Enrolling Students in Your Course in Professor: Indiana University Quick Start Guide.

    Note:
    It is extremely important that students new to Top Hat create their Top Hat accounts through a course invitation rather than going directly to tophat.com to register. Registering through a course invitation ensures that the student has matching identities in Top Hat and Canvas. For more information, including instructions on correcting mismatched student accounts, see As an instructor, how can I resolve LMS Sync problems in Top Hat?
  7. Practice presenting in Top Hat. Before you start using Top Hat in class, practice presenting, administering questions, and taking attendance so you are familiar with most of Top Hat's features. IU recommends creating a practice course in Top Hat for this purpose so your students won't see your practice sessions if they access your class. You can copy content from another Top Hat course into your practice course; for instructions, see Copying Content to Your Other Top Hat Courses.

Sample announcement for students

Notes:
  • Customize and post the message below in the Canvas Announcements tool after you publish your course. You can also send the message using the Canvas Conversations tool, but some formatting will be lost.
  • Review and update the italicized sections to accurately reflect the information for your course and campus. Remove any remaining italic formatting. Contact details for your campus support center, which are mentioned in step 5 below, are available at How do I contact each campus Support Center for IT help?
  • If you have students who don't own a supported Top Hat device (see step 2 below), you can check out loaner tablets for them through your campus teaching and learning center.

Dear students:

Welcome to [course number and title e.g., BIOL-K101: Concepts of Biology I)]. This semester, we will be using Top Hat, an online quizzing and polling tool, in class. You should have received an email message from Top Hat with the subject "Your professor has invited you to [Course Name in Top Hat] on Top Hat". If you cannot find your invitation in your IU email inbox, let me know and I will send you another one. Do not attempt to create your Top Hat account without the invitation. Doing so may prevent your Top Hat grades from being sent to the Canvas gradebook.

Please create your Top Hat account (if you don't already have one) and set up the Top Hat software on your cell phone, tablet, or laptop computer before [day, date; e.g., Tuesday, August 29], which is the first day we will be using Top Hat. Detailed instructions are provided below. And again, please complete all six steps before [day, date; e.g., Tuesday, August 29] to ensure you are ready to participate in our first Top Hat activities.

If you need assistance with any of the steps below (except step 5), contact Top Hat support at:

Phone: +1 (888) 663-5491
Email: support@tophat.com
Web: https://support.tophat.com/s/contact-main

  1. Use your Top Hat course invitation to create your Top Hat account. Check the inbox of your IU email account for a message with the subject line "Your professor has invited you to [Course Name in Top Hat] on Top Hat". If you cannot find your invitation in your IU email inbox, let me know and I will send you another one.

    Open the invitation on a desktop or laptop computer and click the link at the top of the invitation message (or copy and paste it into your browser) to get started. Follow the on-screen instructions to complete the process.

    Important Notes:
    • Do not attempt to create your Top Hat account without the invitation. Doing so can adversely affect the integration between your Top Hat account and your Canvas account.
    • If you have a cell phone, be sure to enter and verify your cell phone number in the registration screen. If you lose your wireless connection, you can use the SMS text messaging feature on your phone to submit your answers to Top Hat.
    • Before you access your Top Hat course for the first time, you'll be prompted to either purchase a subscription via credit card or enter a pre-paid subscription code. If you don't have a credit card, you can purchase a subscription code through the campus bookstore. Subscriptions costs for credit card purchases are given below. Bookstore pricing may be slightly higher.
      • One semester: $20
      • One year: $30
      • Five years: $55
  2. Note: If you own a TurningPoint clicker, you are eligible for a $20 credit towards a Top Hat license. For more information, see At IU, how do I get a credit for a used clicker?

  3. Review the list of supported devices and decide which device type you plan to use in class. Top Hat works with any of the following device types:
    • Apple iOS smartphone (iPhone) or tablet (iPad)
    • Android smartphone or tablet
    • A networked laptop/notebook/netbook computer with a recent version of Chrome, Firefox, Safari, Edge, or IE11
    • Cell phone with SMS (text) messaging enabled. Any cell phone that supports text messaging can be used with Top Hat, but not all question types are supported. SMS messaging is a good backup option for situations when you cannot connect your primary device to the wireless network. If you have a cell phone, be sure to enter and verify your cell phone number in Top Hat; see https://support.tophat.com/s/article/ka231000000O7pvAAC/Student-Adding-or-Changing-Your-Phone-Number.

    If you do not own one of the devices listed above, let me know. I can arrange for you to use a loaner device.

  4. Download the Top Hat app (iOS and Android smartphones and tablets only). The app for Top Hat, currently named "Top Hat Lecture", is available in the Apple App Store and Google Play.
  5. Log into the Top Hat application on your device. Make sure you can log into Top Hat on your device. Login instructions are provided below.
    • Android and iPhone/iPad users:
      • Launch the Top Hat app and click Login.
      • Enter your IU email address and click Continue. If you get the message "An account for this email address does not exist", try your IU username followed by "@iu.edu", for example, jjsmith2@iu.edu.
      • iPads and iPhones only: Click Authenticate with My School.
      • The first time you log in, you'll be prompted to log into CAS (and Duo if your account is Duo-enabled). At the CAS prompt, enter your IU username and passphrase (and Duo passcode or confirmation, if necessary). Thereafter, you won't need to supply your CAS credentials unless you log out of the app.
    • Networked laptop, notebook, netbook with browser (also works on tablets):
      • Go to https://tophat.com.
      • Click Login at the upper right.
      • At the "Search for a school" prompt, start typing "Indiana University", select Indiana University from the list of matches, and click Login.
      • The first time you log in, you'll be prompted to log into CAS (and Duo if your account is Duo-enabled). At the CAS prompt, enter your IU username and passphrase (and Duo passcode or confirmation, if necessary). Thereafter, you won't need to supply your CAS credentials unless you log out of the app.
  6. Connect your devices to IU Secure. When you are on campus, set up and/or confirm your connection to IU Secure, Indiana University's wireless network. For instructions on how to connect to IU Secure for the first time, go to https://kb.iu.edu/d/awws and click the link that corresponds to your device type. If you need assistance, contact the [Campus Name] Support Center, phone: [phone number], email: [email address], building location: [building address].
  7. Log into Top Hat again via IU Secure. Once you have successfully connected to IU Secure, log into Top Hat again to make sure you can connect via the campus network.

Congratulations! You have completed the Top Hat setup.

This is document aova in the Knowledge Base.
Last modified on 2017-10-10 10:41:39.

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