Print instructions for managed print services customers

These instructions are for faculty and staff who wish to print to departmental printers enrolled in the Indiana University managed print services program.

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Print systems

IU-Print printers are part of the IU-wide print system and have the following features:

  • Ricoh printers with IU ID card readers
  • A single print queue for all printers
  • Mandatory ID card swipe to release print jobs on any IU-Print printer

For printing, you will need to know the print server and printer queue names as described below.

Print server and queue names

When setting up a printer, you will need the printer server name and the print queue name from the following table. Once you have these values, proceed to configure printing.

Print system Type Print server name/address Printer queue name
IU-Print B&W printing BL_DeptCode_BW1
IU-Print Color printing BL_DeptCode_COLOR1
Here, prnpxx is the print server name and DeptCode is the three- or four-letter department code. To get the exact print server name and printer queue name for your organization, contact your IT department.

Configure printing

Be sure your workstation's username is the same as your IU username. For example, if your IU username is dvader, to be able to send jobs to the print server, the username you use to log into your workstation must also be dvader.


  1. Click the Start/Windows menu.
  2. In the "Run" or "Search" box, type \\print-server-name\ (using the correct value from the table listed under Print server and queue names) and press Enter.
  3. If prompted for your credentials, enter ADS\username where username is your IU username.
  4. You should see a complete list of printers available on that printer server. Double-click the printer you would like to add, and installation should proceed.


  1. Go to System Preferences > View > Print & Scanners.
  2. Click + (the plus sign) to add a new printer. In the window that opens, click the IP icon.
  3. In the "Address:" field, enter the print server name from the above table. If the username you use on your Mac does not match your IU username, then use a value of iu_username@print_server.

    For example, if your IU username is janedoe and you are using the IU-Print system, you would use something like

  4. Next to "Protocol:", select Line Printer Daemon - LPD.
  5. In the "Queue:" field enter the printer queue name from the above table.
  6. In the appropriate fields, use the default or add a name of your choice.
  7. In most cases, you can leave the default ("Generic PostScript Printer") in the "Use:" field.
  8. Click Add.
  9. You should be able to release your jobs from the printer now.


  1. The process for adding a printer in Linux varies with the particular Linux distribution, but all should require the same basic information:
  2. With this basic information, you should be able to configure your printer. If your Linux distribution allows you to enter a Device URI for the printer then that will look like:


    For example, if you were adding the SICE Print printer bl-soic-l135-1, you would use the Device URI:


    For the IU-Print B&W printers, you would use:


    In most cases, you can just use the generic PostScript printer driver.

    If the username you use on your Linux system does not match your IU username, then you can add username to the print server, where username is your IU username. For example: lpd://

Get help

For questions, contact

This is document apyd in the Knowledge Base.
Last modified on 2021-01-11 05:02:09.