About Box at IU

As of November 2, 2017, CAS logins for all IU students, faculty, staff, retirees, affiliates, and those with Academic (ACNP) status require Two-Step Login (Duo). As of November 30, 2017, this also includes group or departmental accounts. IU Guest accounts do not require Two-Step Login. For more, see About using Two-Step Login (Duo) every time you log into CAS.

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About the service

The IU Box service provides a simple, secure way to share and store files and folders online. Box consolidates your content in a single location, easily accessible from anywhere, on any device. You can create files and folders, share them using a direct link, invite others to collaborate, and continue to revise and review your content. Though similar in appearance to other consumer services such as Dropbox, Box is approved for IU data and can directly integrate with existing IU systems (e.g., accounts, CAS for single sign-on with your IU username and passphrase), security, and contractual protections. Your Box account quota is unlimited.

Box at Indiana University is not appropriate for storing or sharing most types of institutional data classified as Critical. However, with certain additional security measures you may be able to use IU Box with some data that contain protected health information (PHI) regulated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). For more, see Types of data appropriate for IU Box accounts.

For an overview of the Box service, view a Box video: An Introduction to Box: The Modern Content Management Platform.

Main features

  • View files of many types in your browser or mobile device, including images and audio/video; for a full list, see Box support's What file types and fonts are supported by Box's Content Preview?
  • Access content through all major current web browsers (i.e., Internet Explorer, Firefox, Chrome, Safari) and through mobile devices running iOS, Android, and BlackBerry
    On January 12, 2016, Microsoft ended support for Internet Explorer versions prior to version 11. UITS strongly recommends that you upgrade to a new operating system if your current system does not support Internet Explorer 11.

    Box supports the most recent major browser releases and desktop/mobile operating systems. For details, see Box Policy For Browser And OS Support. Check the Deprecations page for details and dates for the end of support for older versions.

  • Access through Microsoft Office applications (Windows only)
  • Share files and folders while controlling the level of access others have, with a range of permissions from view-only to full editing and collaboration rights
  • Comment on files
  • Create simple workflows using assigned tasks
  • Sync files between your desktop and other devices, and access them even when offline


IU Box accounts are available to all current students, faculty, and staff.

For group and organizational account eligibility, see Types of Box accounts at IU.

Get started and find help

For video tutorials, visit the Box YouTube channel and the Box University site. To explore common issues and community forums, see the Box Community website.

More information

About Box and Internet2

Box is a commercial online content storage, sharing, and collaboration service offering free personal Box accounts to the public since 2005. Box is part of the Internet2 NET+ Services program that provides "above the network" services to Internet2 member organizations, including higher education, government, and industry. Internet2 chose Box after reviewing many storage and file management services.

Box and Internet2 have partnered to provide enterprise (university-wide) Box service to Internet2 member institutions that are also InCommon subscribers, for an additional fee to the institution. A group of early adopter institutions, including IU, partnered to pilot the enterprise service.

This is document bbox in the Knowledge Base.
Last modified on 2018-05-24 14:12:32.

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