About Box at IU

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About the service

The IU Box service provides a simple, secure way to share and store files and folders online. Box consolidates your content in a single location, easily accessible from anywhere, on any device. You can create files and folders, share them using a direct link, invite others to collaborate, and continue to revise and review your content. Though similar in appearance to other consumer services such as Dropbox, Box can directly integrate with existing IU systems (e.g., accounts, CAS for single sign-on with your Network ID) and security. Your Box account quota is unlimited.

Important: Box at Indiana University is a flexible storage service and collaboration tool that is appropriate for use with institutional data classified as Public, University-internal, or Restricted, as well as with personal files. Box is not appropriate for storing or sharing any sensitive institutional data elements classified as Critical, including electronic protected health information (ePHI) regulated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). For more, see What types of data are appropriate for my enterprise Box account?

View a Box video: Simple, Secure Content Sharing & Collaboration.

Main features

  • View files of many types, including images and audio/video; for a full list, see Box support's What file extension types can be viewed by Box's Content Preview?
  • Access content through all major web browsers (i.e., Internet Explorer, Firefox, Chrome, Safari) and through mobile devices running iOS, Android, and BlackBerry
  • Access through Microsoft Office applications (Windows only)
  • Share files and folders while controlling the level of access others have, with a range of permissions from view-only to full editing and collaboration rights
  • Comment on files
  • Create simple workflows using assigned tasks
  • Sync files between your desktop and other devices, and access them even when offline


Enterprise Box accounts are available to all current students, faculty, and staff.

For group and organizational account eligibility, see Can I create a group (non-personal) Box account?

Getting started and how to find help

For video tutorials, visit the Box YouTube channel. To explore common issues, training resources, and community forums, see the Box Help website.

More information

About Box and Internet2

Box is a commercial online content storage, sharing, and collaboration service offering free personal Box accounts to the public since 2005. Box is part of the Internet2 NET+ Services program that provides "above the network" services to Internet2 member organizations, including higher education, government, and industry. Internet2 chose Box after reviewing many storage and file management services.

Box and Internet2 have partnered to provide enterprise (university-wide) Box service to Internet2 member institutions that are also InCommon subscribers, for an additional fee to the institution. A group of early adopter institutions, including IU, partnered to pilot the enterprise service.

This is document bbox in the Knowledge Base.
Last modified on 2015-03-12.

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