About Box at IU

Important:

Box cloud storage will be retired at Indiana University in spring 2021. Migration of IU's Box data began in June 2020. For details about cloud storage options at IU, see Storage @ IU.

After your files are migrated from Box, the Box versions become read-only. Migrations will be finished by March 2021, and access to Box will be terminated in May 2021.

The IU Box service provides a simple, secure way to share and store files and folders online. Box consolidates your content in a single location, easily accessible from anywhere, on any device. You can create files and folders, share them using a direct link, invite others to collaborate, and continue to revise and review your content. Though similar in appearance to other consumer services such as Dropbox, Box is approved for IU data. The service can directly integrate with existing IU systems, such as accounts, IU Login, security, and contractual protections. Your Box account quota is unlimited.

Important:
Box at Indiana University is not appropriate for storing or sharing most types of institutional data classified as Critical. However, with certain additional security measures you may be able to use IU Box with some data that contain protected health information (PHI) regulated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). For more, see Types of data appropriate for IU Box accounts.

For an overview of the Box service, view a Box video: An Introduction to Box: The Modern Content Management Platform.

Main features

  • View files of many types in your browser or mobile device, including images and audio/video; for a full list, see Box support's What file types and fonts are supported by Box's Content Preview?
  • Access content through all major current web browsers (that is, Internet Explorer, Firefox, Chrome, Safari) and through mobile devices running iOS or Android.

    Box supports the most recent major browser releases and desktop/mobile operating systems. For details, see Box Policy For Browser And OS Support.

  • Access through Microsoft Office applications (Windows only)
  • Create and edit Office Online and G Suite documents, and save them in Box folders.
  • Share files and folders while controlling the level of access others have, with a range of permissions from view-only to full editing and collaboration rights
  • Comment on files
  • Create simple workflows using assigned tasks
  • Access all your Box files from your desktop anytime you are online. Flag folders containing content you need to access when you're offline.

Eligibility

IU Box accounts are available to Indiana University students, faculty, staff, and affiliates.

For group and organizational account eligibility, see Types of Box accounts at IU.

Important:
Due to the upcoming Box retirement, creation of new Box Group Accounts, Box Organizational Accounts, Box Health Data Accounts, and Box Entrusted Data Accounts has been discontinued. To request a new institutional storage account, fill out the Storage @ IU Institutional storage request form.

Get started and find help

For video tutorials, visit the Box YouTube channel and the Box University site.

To explore common issues and community forums, see the Box Community website.

More information

This is document bbox in the Knowledge Base.
Last modified on 2020-08-14 13:30:14.

Contact us

For help or to comment, email the UITS Support Center.