ARCHIVED: In IU Alfresco Share, how do I create a collaboration site?

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.

Note: The Indiana Clinical and Translational Sciences Institute (Indiana CTSI) retired its implementation of the Alfresco Share document collaboration service on August 31, 2015. Currently, site members have read-only access to their documents; the ability to upload new ones is disabled. For alternatives available to researchers at Indiana University, the University of Notre Dame, and Purdue University who want to store and share their documents using another service, see ARCHIVED: After the retirement of Alfresco Share, what other service should I use to store and share my research documentation? If you have questions about the Alfresco Share retirement, or need help choosing a replacement service, contact Indiana CTSI Support.

Note: Only Indiana University, Purdue University, and University of Notre Dame users can create sites on IU Alfresco Share. External users can be invited to sites; see ARCHIVED: In IU Alfresco Share, how do I invite collaborators to a site?

To create a collaboration site on IU Alfresco Share:

Log into IU Alfresco Share. If you don't have an IU Alfresco Share account, you'll need to request one first; see ARCHIVED: How do I request IU Alfresco Share accounts for myself and my collaborators?
From the top menu in Alfresco Share, click the down arrow next to Sites, and then click Create Site.
Alternatively, on your Dashboard (My Dashboard), in the My Sites box, click Create Site.

Note: If you're not affiliated with IU, Purdue, or Notre Dame, you won't see the Create Site option. External collaborators cannot create sites.
In the Create Site box, in the "Name" text box, enter a short, descriptive name for your site.
Next to "URL Name", either take the default or enter text to complete the URL that will link directly to your site; for instance, enter mysite to create the URL:
```
https://alfresco.uits.iu.edu/share/page/site/mysite/dashboard
```
Do not use spaces or special characters in the URL field.
Next to "Description", you have the option of entering a brief description of your site.
Use the drop-down after "Type" to choose between a regular collaboration site or a secure collaboration site. If you intend to store sensitive data, you must choose Secure Collaboration Site.
Next to "Visibility", the default is Private to keep your site accessible only to collaborators you invite. The visibility must be private for secure collaboration sites.
Alternatively, choose Public to let anyone with the URL access and join the site. Additionally, you can choose Moderated site membership to control who joins your public site.
When you're done, click OK to create the site. You will be redirected to your new site's Site Dashboard.

Once you have created a site, you can invite collaborators to the site from the Site Dashboard (see ARCHIVED: In IU Alfresco Share, how do I invite collaborators to a site?), and upload files to share with collaborators (see ARCHIVED: Using IU Alfresco Share, how do I share documents with others?).

Note:

Before using IU Alfresco Share, consider these important usage policies:

Alfresco Share is for use only in support of academic research. Do not use Alfresco Share for other purposes, such as storing official university business data, patient care data, or electronic health records (EHRs).
Alfresco Share meets certain requirements established in the HIPAA Security Rule that enable its use for research involving data that contain protected health information (PHI). You may use this resource for research involving data that contain PHI only if you institute additional physical, administrative, and technical safeguards that complement those UITS already has in place. For details, see Your legal responsibilities for protecting data containing protected health information (PHI) when using UITS Research Technologies systems and services You can also contact the Advanced Biomedical IT Core for help.