FireForm compliance

• Overview
• Configure data classification and category
• Configure compliance requirements
• Compliance checks options
• Resolve compliance requirement restrictions
• Get help

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Overview

FireForm is a business process management tool. As an administrative user of FireForm, you are responsible for adherence to Indiana University data management policies and standards. For information about these policies, visit Information Security and Policy.

IU is subject to laws and regulations that safeguard information privacy. Becoming familiar with privacy requirements will help you develop forms that meet organizational goals.

FireForm is approved to store all classifications of institutional data. You are responsible for selecting the appropriate classification and data category on form elements.

Configure data classification and category

To apply the data classification and data domain on a form element, make the following selections when creating the element:

• Data Classification: A data classification must be selected based on the content the user will enter; see Classification levels of institutional data.
• Element Domain: Designate the type of data that will be collected in this form field. This is required for Restricted data, Critical data, and PHI.

Configure compliance requirements

A FireForm administrator may apply compliance requirements on forms. A compliance requirement on a form will prevent users from viewing or accessing the form’s entries until they have completed the compliance tutorial associated with the requirement.

To apply compliance requirements on a form, complete the following steps:

1. Navigate to and select the form from Tools > Forms.
2. On the form, select Edit.
3. Open the Form Permissions.
4. Select any or all the requirements listed under "Compliance Checks".

Compliance checks options

The available compliance requirements and associated tutorials are listed below:

• Acceptable Use Agreement
• FERPA tutorial
• HIPAA Mobile
• HIPAA Privacy
• HIPAA Security (designed for OVPIT)
• HRMS Data Use tutorial

Resolve compliance restrictions

To view the compliance status for a user, visit Enterprise Application Compliance. This website links to the tutorials required for completing the requirements. A user must complete the appropriate compliance tutorial to remove the filtering restriction from their entries' lists.

Get help

If you have questions about compliance policies at IU, visit University Compliance.

If you have questions about information security polices at IU, visit Information Security and Policy.

If you have general inquires or currently use FireForm, your questions may be answered by searching the IU Knowledge Base or reviewing the FireForm at IU help menu.

If you have additional questions, need to report a bug, or would like to make enhancement requests for the FireForm system, submit a FireForm Support Request.