About the Canvas Roster Status Report

• Overview
• Use the Roster Status Report
  • Sort results
  • Search results
  • Export results

Overview

The Roster Status Report is an external tool available in Canvas. This report provides information about when members of your course were added to or removed from your Canvas course site.

Use the Roster Status Report

To view the report, navigate to the Canvas People tool in your course, open the Options menu (⋮) at the upper right, and select Roster Status Report. If for any reason this option is missing from the Options menu, instructors can add the tool to the course navigation menu to access the same functionality.

The Roster Status Report provides a list of all currently and previously enrolled course members along with their enrollment status.

The Status column indicates the current status of the enrollment. Possible statuses are:

• Active: Currently enrolled
• Deleted: Previously enrolled; dropped the course before census or was manually removed
• Inactive: Previously enrolled; withdrew from the course after census
• Invited: Manually enrolled and has not yet accepted the invitation
• Rejected: Manually invited and has rejected the invitation

The "Last Updated" date indicates the date on which the person was added to or removed from the specified role and section of the course.

The report includes a separate entry for each unique combination of username, role, and section. In courses with a single section, each user is typically listed only once with their most recent status. However, if the same user has or had multiple roles in a single-section course, the user will be listed more than once. In courses with cross-listed or manually created sections, users who are or were enrolled in more than one section will have a separate entry for each section. For example, if a student changes sections in a course where all sections have been cross-listed into one site, the report will show that student with a "deleted" or "inactive" status in the original section and "active" status in the new section.

Sort results

By default, report results are sorted alphabetically by student name (last, first). To change the sort order, select the sort icon for the column you're interested in. For example, to see all students who dropped the course, select the icon in the "Status" column twice to do a descending sort; all students with a "deleted" status will be grouped at the top of the list.

Search results

All columns in the report are searchable. To search for specific records, enter all or part of a name, username, section ID, status, or date. The list of matching records updates in real time as you type.

Export results

To export the report results, select Download CSV File and save the file to your local or cloud storage device. The current sort order and search filter will be applied to the exported data; in other words, the CSV file will contain whatever was on the screen when the file was created.