Allow others to send mail on your behalf in Outlook for Windows

In Microsoft Outlook for Windows, if you have an Exchange mailbox, you can allow another user within your Exchange organization to send email messages on your behalf. To do so, you must add that user as a delegate to your mailbox. You can give a delegate different permissions for different folders, which allows you to control access to items in your Exchange mailbox.

You should make another user a delegate only if you want that user to be able to send email on your behalf. If you only want to allow a user to view the contents of a folder without being able to respond on your behalf, do not make that user a delegate. Instead, use folder permissions to grant access to the folder; see Share your Windows Outlook calendar or folders.
  1. In Outlook, from the File tab, click Account Settings and then select Delegate Access.
  2. In the "Delegates" window, click Add....
  3. Select the Exchange users you wish to add as delegates. At Indiana University, make your selections from the IU Global Address List. When you've finished selecting users, click OK.
  4. In the dialog box that appears, use the associated list to set user permissions for each folder. By default, Outlook gives delegates "Editor" permissions for the calendar and tasks folders; editors have the ability to read, create, and modify items in your mailbox. Choose a different permission level if you wish. You can also modify individual delegate permissions at a later time by selecting a delegate's name from the "Delegates" dialog box, and then clicking Permissions.
    If you add just one user, the settings you choose will control the permissions for that user. If you add multiple delegates at the same time, the settings you choose will control the permissions for all of those delegates.
  5. If you want Outlook to send a message to the delegate outlining the permissions you set, select Automatically send a message to delegate summarizing these permissions.
  6. To give the delegate permission to see items you've marked as Private, select Delegate can see my private items.
  7. Once you have made your selections, click OK.

The users you selected will now have the privileges you granted them, but will need to set up Outlook to access your folders; refer them to View another's Exchange calendar or mailbox folders in Outlook for Windows.

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Last modified on 2021-04-21 13:48:38.