In Microsoft Outlook for Windows, how do I make other users delegates so that they can send email on my behalf?
In Microsoft Outlook for Windows, if you have an Exchange mailbox, you can allow another user within your Exchange organization to send email messages on your behalf. To do so, you must add that user as a delegate to your mailbox. You can give a delegate different permissions for different folders, which allows you to control access to items in your Exchange mailbox.
- In Outlook 2016, 2013, and 2010, from the tab, click and then select .
- In the "Delegates" window, click .
- Select the Exchange users you wish to add as delegates. At Indiana University, make your selections from the IU Global Address List. When you've finished selecting users, click .
- In the dialog box that appears, use the associated list to set user permissions for each folder. By default, Outlook gives delegates "Editor" permissions for the calendar and tasks folders; editors have the ability to read, create, and modify items in your mailbox. Choose a different permission level if you wish. You can also modify individual delegate permissions at a later time by selecting a delegate's name from the "Delegates" dialog box, and then clicking Note:If you add just one user, the settings you choose will control the permissions for that user. If you add multiple delegates at the same time, the settings you choose will control the permissions for all of those delegates.
- If you want Outlook to send a message to the delegate outlining the permissions you set, select .
- To give the delegate permission to see items you've marked as Private, select .
- Once you have made your selections, click .
The users you selected will now have the privileges you granted them, but will need to set up Outlook to access your folders; refer them to At IU, how do I view another person's Exchange calendar or mailbox folders in Outlook for Windows?
This is document aisv in the Knowledge Base.
Last modified on 2016-02-18.
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