Examity for IU instructors

Examity is an online proctoring service that allows online and distance learners to take exams without needing to schedule an on-campus visit and proctor.

On this page:


Use Examity in Canvas

Examity is integrated into Canvas as an external tool. For instructions for adding Examity to a module, see How do I add an external tool as a module item? (Note that you cannot add Examity to your course navigation; it can only be added to a module at this time.)

Note:
The first time you click the Examity link in your course, Examity creates your new course instance. After creating it, you'll need to click the link again to ensure that Examity receives your exam information, and to determine whether your students will need to pay the fees (see About Examity at IU). You need to do this every semester for all courses that use Examity. Examity will automatically import your exam information (e.g., dates and times the exam is available, password). Importing is a nightly process that can take up to 24 hours to occur.

To use Examity in Canvas, you'll first create course assessments in the Canvas Quizzes tool or a third-party testing tool, and then use Examity to schedule assessments that require proctoring.

To set up an assessment to be proctored using Examity:

  1. Create an assessment using one of the following methods:
    • The Canvas Quizzes tool: You don't need to create all of the questions for the assessment to schedule proctoring with Examity, but you must create and save the assessment.
    • A third-party testing tool (e.g., a homework platform): Copy the link to the exam.
  2. Be sure to password-protect your exam. Check Require an access code and enter the password for the exam. Don't share this password with students; it ensures that students have authenticated with a proctor before taking the exam.
  3. Publish your exam.
  4. In Modules, click Examity.
  5. Click Load Examity in a new window. The Examity dashboard will load. If you are using an assessment created in Canvas, and you have allowed time for the nightly import to occur, open the exam settings and check to make sure the imported information is correct.
    Notes:
    • The "Exam Name" should match the name of the assessment in Canvas Quizzes.
    • Choose the FairExam Level appropriate to your assessment (see Proctoring levels available in About Examity at IU).
    • "Upload a File"and "Exam UserName" are optional.
    • Choose additional rules or give special instructions as necessary
  6. Click Save Exam and close the window.
  7. Communicate with your students to let them know they must access their assessments via Examity. Examity provides a toolkit of customizable communication and email templates to help with this communication, including language you can include in your course syllabus to inform students of your use of Examity.

Practice exams

UITS strongly recommends that you offer your students a practice exam so that they can gain familiarity with Examity before any graded work is due.

Privacy and security

Important:
As an instructor, if you use an application managed by a vendor with whom IU does not have a contract, and it collects protected student data, you may be subject to sanctions, according to university policy Disclosing Institutional Information to Third Parties (DM-02). If your intended use will collect any FERPA-protected data in a third-party tool, do not use it before working through appropriate institutional offices to get a contract with the service. For guidance, see CITL's Use of Cloud Services in Instruction and/or consult your campus teaching and learning center.

Sample syllabus language

Following is sample language regarding Examity and data security that you may wish to include in your course syllabus.

When your instructor uses a third-party teaching and learning tool through Canvas, the company and the application have been vetted for compliance with IU's policies regarding privacy and data security. As part of the vetting process, all third parties must ensure that 1) they are only accessing data they require to perform the service, and 2) they are securing that data appropriately during both transfer and storage. For more information on data classifications, see Data Classifications at IU.

When using Examity for online exams, government IDs, security questions, and video feeds of the test-taking environment are encrypted to ensure the data is protected from unauthorized access. Only properly authorized people, instructors and the service administrators, have access to the information and the videos that are stored. All videos are saved for a prescribed period of time and then deleted. The individual proctors work in proctoring centers with supervisors overseeing them, and everything they do is recorded on video and audio.

Get help and learn more

Consult the resources below for pedagogical or technical assistance with Examity.

Documentation

Access videos, instructor and student quick guides, and email templates to use with students on the Examity Resources page. Be sure you're using the resources under the Canvas logo.

Contact Examity

Examity provides 24/7 phone, live chat, and email support for students and faculty using the service:

  • Phone: 855-Examity (855-392-6489)
  • Live Chat: Available on the Examity site
  • Email: support@examity.com

To contact Examity's IU account manager, Cheryl Esselen:

  • Phone: 855-392-6489
  • Email: cesselen@examity.com

Teaching and learning centers

Instructors can get help using technology in their teaching at the teaching and learning centers on each campus.

This is document aphr in the Knowledge Base.
Last modified on 2018-05-14 16:13:14.

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