ARCHIVED: Using Oncourse Gradebook, how do I override an autocalculated course grade?

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.
Important:
Oncourse is retired. For details, see About the Oncourse retirement.
Note:
To complete these procedures, you must be assigned a role having the necessary permissions. If you're not sure what your role is, see the "Role" column in the Roster tool. For permissions, see ARCHIVED: What can I do in read-only Oncourse?
Note:
Letter grades in Gradebook are referred to as non-calculating grades. Non-calculating grades may be any string of text up to eight characters. If you want your grades calculated automatically, you must enter them as either points or percentages. See ARCHIVED: Changing the grade entry, type, and scale in Gradebook.

The Gradebook automatically calculates a course grade based on the number of points or percent values scored out of the total points submitted (i.e., a running grade). Ungraded items will not be included in the course grade calculation, so the course grade column will not necessarily reflect the student's true score. If you want to include ungraded items in the course grade calculation, you must enter a 0 (zero) for those items.

By default, the option for displaying a course grade is disabled, and students see only their scores for each of the items. To display a course grade to students, click Course Grade Options, check the box next to Display course grade to students now, and then click Save.

To override the autocalculated course grade:

  1. In the menubar, click Gradebook.
  2. At the top, click Course Grades.
  3. On the resulting page, you will see a list of enrolled students and their calculated course grades. In the "Grade Override" column, enter the new course grade(s) to replace the autocalculated grade(s).
    Note:
    When manually entering a course grade, you must use the appropriate grade type for the Gradebook in which you are working. For example, if the course is graded on a simple letter grade scale, you will only be able to enter the letters A, B, C, D, or F. If the course is graded on a standard letter grade scale, you will also be able to add + (plus sign) or - (minus sign) to the letter grade. If the course is graded on a Satisfactory/Fail scale, you will only be able to enter the letters S or F.

    You can use special grade types for official final grades (such as I for incomplete) in the Gradebook tool. However, you cannot enter W for withdraw; only the registrar can assign a grade of W.

  4. When you have finished updating any course grades you want to change, click Save Changes. A log of the grade change and the author is created.

If you have overridden a course grade and you want to revert back to the autocalculated grade:

  1. In the menubar, click Gradebook.
  2. At the top, click Course Grades.
  3. On the resulting page, you will see a list of enrolled students. If you have overridden a course grade for a student, you will see the grade you manually entered in an editable field in the "Grade Override" column. To revert back to the autocalculated course grade, delete the manually entered grade and click Save Changes. The log of the student's grade will be updated to reflect the change and the author.
    Note:
    You will have to delete the manually entered grade and click Save Changes for each grade you want to change back.

This is document arbv in the Knowledge Base.
Last modified on 2018-01-18 14:28:43.