About conference use of the STCs

Use of the Student Technology Centers (STCs) and Residential Technology Centers (RTCs) by those not otherwise affiliated with Indiana University may be possible if:

  • Use of the STC/RTC is funded by an IU department or student organization
  • Use of the STC/RTC is funded by an IU-sponsored conference or workshop

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Planning use of the facilities

If you are a conference organizer, make your plans early using the STC Lab Reservation System. Students have priority access to the STCs, so plan conference and workshop use when student demand is low. Even then, students must have convenient access to an equivalent STC.

To make arrangements for Conference accounts, see About sponsoring accounts for conference participants.

Conference coordinators must keep records of all Conference account users. In the case of a security or policy violation, the coordinator must be able to supply identity and contact information for the user of the offending account at the time of the incident, and must assist in problem resolution.

Conference technology fee

At IU Bloomington, to address restrictions on the use of student-funded facilities and still permit use by conference and workshop participants or other non-IU-affiliated personnel, program participants not enrolled in classes must pay a conference technology fee. This fee, paid in lieu of the student technology fee students pay, is pro-rated based on the length of the conference.

The current rate is $5 per participant per week, with a one-week minimum charge. For programs lasting multiple weeks, charges are rounded up to the nearest week. For longer programs, the fee is capped at a level equivalent to the technology fee paid by students enrolled in three or fewer credit hours; see "Mandatory Fees" on the Office of the Bursar Fee Schedule.

Assessment of the conference technology fee, as well as any printing fees, takes place prior to the start of the program, unless alternative arrangements have been made. Programs requiring additional STC services, or those for which less than one week's notice is given, may be assessed additional fees. These fees are payable through a departmental account number prior to the beginning of the conference.

Note:
The conference technology fee may be waived if no UITS-owned resources will be used during the conference.

Access to printing

Printing is readily available upon request at IUB. On other campuses, check with your campus Support Center before requesting printing for your participants. If you wish to fund printing for your conference participants, make arrangements for printing when you request your Conference accounts, preferably at least a week before the conference begins.

Two-thirds of conference participants do not require printing during their stay. Of those that do, 85% print fewer than 100 pages.

Network access from campus housing

Wireless Internet access is available from selected common areas in campus housing.

If you anticipate that your participants will need access to the wired IU network from their dorm rooms, or from STCs or RTCs, they will need Conference Accounts. Before participants can access the wired network, they will need to contact their campus Support Center for assistance in registering their computer for wired network use.

Questions

For questions or additional information, contact STC Help.

This is document avca in the Knowledge Base.
Last modified on 2017-10-23 11:38:26.

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