ARCHIVED: Using Oncourse Assignments, how can I download students' assignments?

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.

Important:

Oncourse is retired. For details, see ARCHIVED: About the Oncourse retirement.

Note:

To complete these procedures, you must be assigned a role having the necessary permissions. If you're not sure what your role is, see the "Role" column in the Roster tool. For permissions, see ARCHIVED: What can I do in read-only Oncourse?

Important:

If you plan to export and maintain local offline copies of any student information (including but not limited to names, University ID numbers, or grades), you are responsible for taking adequate security measures to handle and safeguard such data, as it remains sensitive university data.

For more, see Protecting Data & Privacy.

For more on handling sensitive data, see:

To download multiple student submissions:

In the relevant site, from the menubar, click Assignments. You will see a list of assignments and their status.
On the "Assignments" page, click the "In/New" number to the right of the assignment you want to download.
If desired, you can use the View drop-down box to select a particular section or group. If so, you will see only the submissions for the users in the selected group or section when you download the assignments.
On the "Submissions" page, click Download All.
When prompted, save the .zip file to your hard drive, making note of the saved location.
Find the saved .zip file and extract its contents. This can generally be done by right-clicking the file's icon and choosing Extract. If your operating system is not set up to manage .zip files, you will need some form of archiving software (e.g., 7-Zip or Stuffit Expander).
When the files are extracted, you will see a folder labeled with the name of the assignment and course number. Inside this folder, you will see a folder for each student. To read a student's work, open the folder with his or her name; it will contain one or more folders with a name indicating the date and time the student turned in each submission (e.g., 20090106_0342PM). Inside each time-stamped folder is the student's work.
If the assignment is associated with a Gradebook item, inside the assignment folder, you will also see a .csv file listing each student's username, name, grade for the assignment, and any grade comments that have been saved.