Transfer ownership of a file or folder in Microsoft OneDrive at IU

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To transfer ownership of a file or folder to another account in Microsoft OneDrive at IU, you must move or copy it to a folder that the new owner created and shared with you.

Microsoft OneDrive at IU is not recommended for institutional data. If using a Microsoft product to store institutional data, UITS recommends using either Microsoft Teams at IU or Microsoft at IU Secure Storage instead. For more about services available for storing institutional data at IU, see About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information.

New owner create and share a new folder

  1. Go to Microsoft 365 at IU .

  2. If you see a "Sign in" prompt, enter your IU username followed by (do this no matter what your email address is), and then, at the password prompt, enter your IU passphrase. (Do not select anything on the sign-in pages other than Next and Sign in.) When prompted, confirm your identity with Two-Step Login (Duo) (if you see a "Do you trust" prompt, select Continue), and then choose whether to stay signed into your Microsoft 365 account.

  3. Above "Home", select the app launcher icon (Microsoft app launcher (nine dots)), and then select OneDrive. This should allow you to access files in both Microsoft OneDrive at IU and in shared sites associated with Microsoft Teams and Microsoft Secure Storage. For more, see Options for storing files at IU.

  4. Select New, and then Folder.
  5. Enter a folder name, and then select Create.
  6. In the "Sharing" column beside the folder, select the permission setting, and then select Advanced in the window that appears.
  7. If "Stop Inheriting Permissions" shows at the top, select it, and then select OK. Select Grant Permissions, and then Show Options.
  8. In the "Enter names or email addresses" box, enter the username of the current owner of the file or folder being transferred, and then select the correct user from the drop-down.
  9. Under "Select a permission level", set to at least Contribute, and then select Share.

Original owner upload the file or folder to the newly created folder

  1. Select the file or folder, and then select Download.
  2. If it is a folder, it will download as a ZIP file. Navigate to the folder on your computer, and then extract the folder:
    • In Windows, right-click the ZIP file and select Extract All.
    • In macOS, double-click the ZIP file to extract it.
  3. In OneDrive, select Shared to go to shared items.
  4. Select the name of the folder that the new owner created to open it.
  5. Select Upload, then select Files or Folders depending on what you are transferring, and then select the file or folder to upload it to the shared folder.

When upload is complete

When the upload is complete, if the original owner no longer needs access to the files, the new owner can then remove the sharing permissions of the new folder:

  1. Select the permission setting in the "Sharing" column beside the folder, and then select Advanced in the window that appears.
  2. Select the checkbox beside the name of the previous owner, and then select Remove User Permissions.

This is document bdqr in the Knowledge Base.
Last modified on 2024-06-04 16:52:48.