Transfer ownership of a file or folder in Microsoft OneDrive at IU

Note:
Microsoft OneDrive at IU is not recommended for institutional data. If using a Microsoft product to store institutional data, UITS recommends using either Microsoft Teams at IU or Microsoft at IU Secure Storage instead. For more about services available for storing institutional data at IU, see About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information.

To transfer ownership of a file or folder to another account in Microsoft OneDrive at IU, you must move or copy it to a folder that the new owner created and shared with you. To do so:

  1. The new owner will need to create and share a new folder:
    1. To access Microsoft 365 (formerly Office 365) at IU, go to Microsoft 365 at IU . If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is), and then, at the password prompt, enter your IU passphrase. (Do not click anything on the sign-in pages other than Next and Sign in.) When prompted, confirm your identity with Duo Two-Step Login, and then choose whether to stay signed into your Microsoft 365 account. Click OneDrive. This should allow you to access files in both Microsoft OneDrive at IU and in shared libraries associated with Microsoft Teams and Microsoft Secure Storage. For more, see Options for storing files at IU.
    2. Click New, and then Folder.
    3. Enter a folder name, and then click Create.
    4. In the "Sharing" column beside the folder, click the permission setting, and then click Advanced in the window that appears.
    5. If "Stop Inheriting Permissions" shows at the top, click it, and then click OK. Click Grant Permissions, and then Show Options.
    6. In the "Enter names or email addresses" box, enter the username of the current owner of the file or folder being transferred, and then select the correct user from the drop-down.
    7. Under "Select a permission level", set to at least Contribute, and then click Share.
  2. The original owner will need to upload the file or folder to the newly created folder:
    1. Select the file or folder, and then click Download.
    2. If it is a folder, it will download as a ZIP file. Navigate to the folder on your computer, and then extract the folder:
      • In Windows, right-click the ZIP file and select Extract All....
      • In macOS, double-click the ZIP file to extract it.
    3. In OneDrive, click Shared to go to shared items.
    4. Select the name of the folder that the new owner created to open it.
    5. Click Upload, then select Files or Folders depending on what you are transferring, and then select the file or folder to upload it to the shared folder.
  3. Once the upload is complete, if the original owner no longer needs access to the files, the new owner can then remove the sharing permissions of the new folder:
    1. Click the permission setting in the "Sharing" column beside the folder, and then click Advanced in the window that appears.
    2. Select the checkbox beside the name of the previous owner, and then select Remove User Permissions.

This is document bdqr in the Knowledge Base.
Last modified on 2020-09-11 10:48:13.