Edit the IU Classroom Database

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Request edit privileges

The IU Classroom Database contains information about instructional spaces at Indiana University, including general-use rooms ("general inventory") and those controlled by individual departments. Anyone can search the database, but only designated individuals have permission to add, delete, and edit information in the database. To request permission to edit the database, contact the UITS Learning Spaces team.

Log into the Classroom Database

From the Classroom Database, select log in/out at the upper right or from the Menu drop-down, and then choose CAS Log In. Once authenticated, select Classroom Database from the Services tab.

Select Services > Classroom Database from the navigation menu to return to the database homepage. Select your search criteria, and click Find Rooms. Click a room name in the results to view that room's details.

Edit room information

Log into the database, and search for the room you want to edit. Click the room name, select Edit Room, and then click Enter Room to add or modify room details.

Required information

Each room entry must contain a minimum set of information:

  • Room Specifications:
    • Campus
    • Building
    • Room number
    • Room design
    • Room status: General inventory, departmentally owned, inactive, etc.
    • Department with responsibility for room
    • Seating capacity
    • Display sources: Number of projection screens, flat-panel TVs, etc.
  • Distances and Dimensions:
    • Area: Square footage
  • Amenities:
    • Windows or Mac computers
    • USB or non-USB document cameras
    • Webcam and microphones
    • Videoconferencing

Upload pictures

For consistency, three images are required for each room:

  • Front of room: Taken from the center rear of the room (for example, facing the projection screen); this image is used as the room's thumbnail
  • Rear of room: Taken from the center front of the room, showing the instructor's perspective
  • Technology: An image of the lectern or other available technology (multiple images may be necessary)

Provide photographs in landscape orientation.

A 360-degree panorama image is optional. UITS recommends the Ricoh Theta camera for these images.

Database information

Room specifications

  • Room design: Select a logical option. Many rooms may fit multiple criteria; try to select the option that most closely matches the room's intended use.
  • Room status:
    • "General inventory": Indicates rooms which are maintained by UITS and controlled by the campus Registrar
    • "Departmentally owned": Indicates rooms which are maintained and controlled by an academic or administrative unit
    • "Inactive": Indicates rooms which are under construction or otherwise inaccessible or unusable.
  • Department: Indicates the academic or administrative unit which owns and controls the space.
  • Room check: An internal tool for Classroom Technology Services. Mark all departmental rooms "Hide room".
  • Number of seats: The official seating capacity of the room. In some spaces, this may be different from the number of chairs present. Use Registrar or IU Facilities data whenever possible.
  • Social distancing capacity: "Seating Capacities" (original) and "Social Distancing Capacities" are determined by designated campus authorities and cannot be altered.
  • Display sources: The number of independent screens/projectors. When this is two or more, instructors may display content from multiple sources (for example, the Windows PC and the document camera). When this is one, only a single source may be displayed at a time. This number may be distinct from the total number of displays in the room; some spaces have mirrored displays to overcome line-of-sight or other unique layout problems.
  • Floor type: Select a logical option.
  • Student seating: Select a logical option.
  • Windows: Select a logical option.
  • Lighting: Select a logical option.
  • Square footage: The official area of the room as provided by IU Facilities.
  • Assigned square footage: "Square footage" divided by "Number of seats". Use Registrar or IU Facilities data whenever possible.
  • Number of electrical outlets: A count of unused electrical outlets available for guest devices.

General technology

  • Computer MAC: An Apple macOS computer is installed, which is generally managed by the group indicated in "Support and Scheduling".
  • Computer Windows PC: A Windows computer is installed, which is generally managed by the group indicated in "Support and Scheduling".
  • Document Camera (non-USB): A document camera is installed and can be displayed on the room's projector/screen. This document camera cannot be recorded by the room's computers. If a hardware recording device is installed, scheduled recording may include this document camera.
  • Document Camera (USB): A document camera is installed and can be displayed on the room's projector/screen. This document camera can be displays and recorded on the room's computer.
  • Dual Blu-Ray: Multiple Blu-ray players are installed and can be switched between to facilitate smoother transitions between instructional material.
  • HDMI Laptop Connection: An HDMI cable is provided and can be used by any device with an HDMI output (laptop, portable disc drive, etc.). Classroom Technology Services is unable to provide video adapters for guest equipment.
  • Plays Blu-ray Discs: A Blu-ray player is installed and can be displayed.
  • Plays DVD Discs: A DVD player is installed and can be displayed.
  • VGA Laptop Connection: A VGA cable is provided and can be used by any device with a VGA output (laptop, VCR, medical equipment, etc.). Classroom Technology Services is unable to provide video adapters for guest equipment.
  • Wireless Presentation (Solstice): One or more Solstice wireless presentation devices is installed. For more about Solstice, include usage instructions, see About Solstice at IU.

AV capture

  • Advanced Videoconferencing: The room is specifically designed for videoconferencing, and is equipped with tracking cameras and built-in microphones to capture student and instructor audio from a distance.
  • Basic Videoconferencing: The room is equipped with a webcam with a built-in microphone. The instructor will need to stand in front of the lectern, as audio will not be picked up when they move away from the lectern. Using a document camera is recommended for any documents.
  • Ceiling Microphone: A ceiling-mounted microphone is installed, which will provide good audio quality from the instructor's position. Mic may not adequately pick up audio from student seating.
  • Intermediate Videoconferencing: Typically found in larger rooms. The room is equipped with a PTZ (pan-tilt-zoom) camera, as well as a camera at the instructor station. PTZ cameras do not automatically follow the presenter; they must be controlled from a touch panel. An additional microphone (for example, ceiling-mounted or lapel) captures audio when the instructor is away from the lectern. Audio quality is improved.
  • Specialty Lecture Capture: Room is equipped with special hardware for scheduled lecture recording via Kaltura. Capture of multiple sources may be possible (computer, camera, multiple document cameras, etc.). To schedule a recording, complete the request form.
  • Student voice recording (interactive Zoom calls): Room is equipped with installed mic(s) that provide good audio quality from most of the room. Student speech from the audience will be heard in live Zoom calls, or recordings.
  • Webcam: A simple USB webcam is installed, generally at the instructor's station. Little to no adjustment of the position and angle is possible. Instructor should plan to remain stationary if they wish to be recorded.
  • Wired Microphone: A wired, non-ceiling microphone is installed. This is often a gooseneck-style microphone at the instructor's station.
  • Wireless microphone (handheld): One or more handheld wireless mics is installed. Spare 9v batteries are generally available in the tech rack's Accessory Drawer, or elsewhere on the lectern. The group indicated in "Support and Scheduling" is responsible for restocking batteries.
  • Wireless microphone (lapel or headset): One or more hands-free wireless mics is installed. Spare 9v batteries are generally available in the tech rack's Accessory Drawer, or elsewhere on the lectern. The group indicated in "Support and Scheduling" is responsible for restocking batteries.

Other

  • Assistive listening: Room is equipped with one of several technologies to aid individuals with hearing impairments.
  • Computer Classroom: Room includes one or more computers for student use. This includes traditional lab environments with many computers, as well as smaller specialty spaces with fewer devices.
  • Interactive Display: This may be a touch screen display, "Smart" whiteboard, or other similar interactive display.
  • Piano: Room includes a piano for instructional use.
  • Printer: Room includes a printer that is accessible to students.
  • Student Collaboration Displays: One or more displays, separate from the main projector/screen, are available for student use. These may include wireless presentation capabilities (such as Solstice), or a simple HDMI connection.

Mosaic certification

The Mosaic Certification Team will evaluate rooms and enter certification levels in the Classroom Database. Do not change this information.

Additional information

In the "Additional Information" field, include any additional relevant information, such as security access requirements or specialized lab equipment.

Support and scheduling

In the "Support and Scheduling" field, enter any available technical support or scheduling contact information.

Add a room or building to the database

To add a room or building to the Classroom Database, select the Admin tab from the top of the page, and then click Add a new room or Add Building.

Get help

To report a problem with a general inventory learning space, see:

For help or to learn more, contact UITS Learning Spaces Support.

This is document bgdc in the Knowledge Base.
Last modified on 2020-06-30 16:53:58.

Contact us

For help or to comment, email the UITS Support Center.