Collaborate in Google at IU Shared Drives with external contacts

Important:
IU must limit its storage footprint in the Google platform. All individual Google My Drives now have a 5 GB quota. Google Shared Drives are available only as an option for departments that wish to pay for continued storage in Google. Storage costs for paid Google Shared Drives are $48 per year, in 100 GB increments.

In Google at IU Shared Drives, you can add non-IU Google accounts as collaborators.

To add an external collaborator to a Shared Drive:

  1. After logging into Google at IU, click Shared Drives.
  2. Right-click the Shared Drive, and then click Manage members.
  3. Enter the email address of the collaborator, select it in the drop-down, and then select the desired permission level from the drop-down that appears.
  4. Click Send. A notification will appear indicating that the user is not in your G Suite organization. Click Share anyway.

To add an external collaborator to a specific folder, navigate to the folder location, right-click it, click Share, and then follow the last two steps above.

Note:
If you are adding an external collaborator to Google at IU Secure Storage, verify that this is permitted in the storage location (see Protect sensitive data in Google at IU Secure Storage).

This is document bglt in the Knowledge Base.
Last modified on 2023-01-13 14:39:33.