About Google at IU (Google Apps for Education)

As of May 9, 2016, Google at IU is an additional way for students, faculty, and staff to collaborate. It serves as an option for those looking to replace Oncourse project sites (Oncourse retired at the end of August 2016); see Create a Google at IU groupspace. Google Docs, Drive, Sites, Sheets, and many of your favorite Google apps are available at google.iu.edu.

Google at IU is under continual review as the service itself changes, and UITS will continue evaluation for revision and improvement to the IU implementation.

While UITS endorses the use of Google Apps, they can pose accessibility issues, and can take considerable time for individuals with disabilities to master. Therefore, it is best to offer additional options for completing course requirements.

Access Google at IU by:

  • Logging into google.iu.edu with your IU username and passphrase.
    When you log into Google at IU using CAS, IU's SSO (single sign-on), Google's 2-Step Verification will not apply, and thus will not work.
  • Visiting app-specific pages (e.g., drive.google.com), entering your email address in the format username@iu.edu, and then logging in with your IU username and passphrase.
  • Logging into Google mobile devices and apps with your email address in the form of username@iu.edu, and then logging in with your IU username and passphrase.

The core Google Apps available at IU are:

  • Google Drive: Allows you to share files and collaborate from any device, with unlimited space. Use Docs, Sheets, Slides, Forms, and Drawings to collaborate on class assignments, research, presentations, etc. See Overview of options for storing, sharing, and collaborating on documents at IU.

    By default, new files and folders created in Drive are private and can be shared with specific people and groups. Other sharing options include Anyone at Indiana University with the link, Anyone at Indiana University, Anyone with the link, and Public on the web.

    For help, see the Google Drive Help Center and the Google Docs editors Help Center.

  • Google Calendar: Create a calendar that can be kept private, shared with others you select, or made public online. Public calendars can be embedded in other sites to advertise your events. UITS recommends these for use in conjunction with Google at IU groupspaces and for publishing public events, but not as personal calendars for faculty/staff.

    For help, see the Google Calendar Help Center.

  • Google Sites: Sites is a tool for building simple web sites, allowing non-programmers to get a web site up and running quickly. Add interactive Google gadgets and services like calendars, lists, Drive documents, charts, or maps to any page in the site. You can use Google Sites for many purposes, including individual or group class assignments, personal presentation portfolios, and informational web sites.

    When combined with a Google Group and Google Calendar, a Google Site offers functionality similar to an Oncourse project site; at IU, this is called a Google at IU groupspace. For more, see Alternatives to Oncourse project sites.

    For help, see the Google Sites Help Center (for Google at IU Sites and groupspaces, choose Use the Classic Google Sites option).

  • Groups: Create a group of individuals to add to a group forum and mailing list. Gives group administrators the ability to easily manage the access of members of the group in other Google Apps (e.g., Sites, Drive, Calendar, etc.).

    To create a groupspace group, go to google.iu.edu and click Create a Groupspace.

  • YouTube: With Google@IU, you get a prebuilt YouTube channel where you can post videos.
    IU's Kaltura video service provides better security for videos, provides user-specific analytics (within Canvas courses), and makes captioning more seamless.

    For help, see the YouTube Help Center.

  • Blogger: Create your own blog and share it with selected people, or open it to the world.

    For help, see the Blogger Help Center.

  • Contacts: Create an online address book, integrated with Calendar, Drive, and other Google products.

    For help, see the Contacts section of the Gmail Help Center.

    Since Gmail is not enabled for the Google at IU service, you will access Google Contacts via googlestart.iu.edu or through the Google Apps menu ( Google apps menu button, 9 small squares forming a larger square ) located at the upper right of many Google Apps screens.

This is document agvh in the Knowledge Base.
Last modified on 2016-08-19 16:25:43.

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