Paid storage in Google at IU

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Overview

Due to changes to Google storage at IU, faculty and staff will have the ability to pay for additional storage in Google at IU Shared Drives (GSD). Any IU entity that wants to pay for additional storage must use GSD. Storage costs for paid GSDs will be $48 per year, in 100 GB increments. Ensure that you have a sustainable source of funding before moving forward with this process; consult your IT Pro or financial officers as appropriate.

Note:

Google Shared Drives were approved for higher data classification levels than Google My Drive in some data domains. In addition, Google Shared Drives were an appropriate location for institutional data, but Google My Drive is not.

See IU Data Management for more on data privacy, security, and storage.

Migrate your data

To prepare and migrate your data for the paid GSD option in Google at IU:

  1. If you don't already have a GSD you'd like to use as your paid option, complete the form to create one for that purpose. Under “Choose your storage service,” select Google Shared Drive and Paid GSD.
    Note:
    If you need to move data from a Google at IU My Drive, be sure to request the ability to move whole folders (not individual files) from Google My Drive via the custom Google at IU Shared Drive Folder Movement Request form. Requests are processed once weekly, on Fridays.
  2. Move the content from your My Drive (group or personal account) into the new Google Shared Drive.

Pay for your storage

Detailed instructions will be available in late fall 2022. Currently, Indiana University is waiting for Google to release technical features that will allow IU administrators to allocate storage licenses. When the technical features have been released and tested, UITS will reach out to those who've requested the paid GSD option with directions to complete the purchasing process.

This is document bhzh in the Knowledge Base.
Last modified on 2022-10-13 09:31:39.