Manage ownership of a team in Microsoft Teams at IU

• Overview
• Transfer ownership of a team you own
• Renew your Microsoft Team with Secure Storage
• Change the owner of a team when all owners have left IU
• Change ownership of a private channel

Overview

Following are options for transferring ownership of a team in Microsoft Teams at IU.

Transfer ownership of a team you own

To transfer ownership of a team you own to another person:

1. Open the team in Microsoft Teams.
2. To the right of the team's name, or at the upper right of the team's tile, click the More options icon (), select Manage team, and then:
   • To promote a current team member to owner:
     1. Next to "Members and guests", click the arrow to expand the list of team members.
     2. Next to the person you want to promote, in the "Role" column, click the arrow and select Owner.
   • To add a new person as an owner:
     1. Click Add member.
     2. In the "Add members" dialog box, start typing the username of the person you want to add to the team.
     3. Select the name of the person you want to add from the list of suggestions, and then click Add.
     4. Next to the new member's name, in the "Role" column, click the arrow and select Owner.
     5. Click Close.
3. To remove yourself as an owner of a team, do one of the following:
   • To change yourself to a member of the team:
     1. Click the team's More options icon () and select Manage team.
     2. Next to your name in the list of members, in the "Role" column, click the arrow and select Member.
   • To remove yourself from the team entirely:
     1. Click the team's More options icon () and select Leave the team.
     2. In the pop-up window, click Leave the team to confirm that you will no longer be a member of the team.

Renew your Microsoft Team with Secure Storage

Team owners are required to fill out a yearly attestation through the Secure Storage website, with April 1 as the deadline for renewal. The registered owner and co-owners will be notified that renewal is required, but any Owner of the team may complete the request.

Teams that require renewal may be viewed through the Renew Storage tool. Teams that are currently archived or have been deleted will not be on the renewal list. Edits to ownership or other details through the instructions for Manage institutional storage locations you've created at IU will also renew the Team for the current year.

Change the owner of a team when all owners have left IU

If all of the team's owners have left IU, any existing team member can request to be promoted to owner by sending email to sct2@iu.edu.

If a team no longer has any members, the senior executive officer of the department that requested the team must submit a written "Critical Operational Necessity" authorization to the University Information Security Office (UISO) per Privacy of Electronic Information and Information Technology Resources (IT-07).

Change ownership of a private channel

If the owner of the private channel has left IU, but there is a member of the private channel who wishes to become the owner, the department manager can contact sct2@iu.edu and request that the member be promoted.

If there are no members who wish to become the owner of the private channel, the department manager will need to contact UIPO to obtain an IT-07 authorization (the "Critical Operational Necessity" request) and suggest a new owner.