ARCHIVED: At IU, in Mac OS X 10.5 (Leopard) and earlier, how do I configure Mail to read my Cyrus (Webmail) or IU Exchange mail through IMAP?
Mac OS X has a built-in email client called
Mail, which is normally located in the Applications
folder. By default, you can launch Mail from the Dock, but you can
also launch it from the Applications
folder.
Trash
folder as usual. However, messages deleted from this folder do not go to the Exchange retention area, and they are
not recoverable. Additionally, mail that is hard-deleted via Option-Delete
skips the Trash
folder and also does not go into the retention area.
On this page:
Configuring your first account in Mail
If you have not entered any mail or MobileMe settings in your
System Preferences, a Mail Setup
window will appear the
first time you start Mail. To configure Mail to read your Indiana
University account on the Cyrus mail system or the IU Exchange
server, follow the steps for your version of Mac OS X.
Mac OS X 10.5 (Leopard)
- In the first
Welcome to Mail
window, fill out the fields next to "Full Name:", "Email Address:", and "Password:".If you are unsure of your exact IU email address, see Your IU email address.
Click
. - Next to "Account Type:", select .
- Next to "Description:", type your name, or how you want this account to appear in the Mail program.
- Next to "Incoming Mail Server:", type your IMAP server
address:
To access your Exchange account, enter
imap.exchange.iu.edu
.
- The "User Name:" and "Password:" fields should already be filled in, so click . A login error will likely appear; if it does, click again.
- Under "Incoming Mail Security", make sure is selected. Also, choose from the menu next to "Authentication:". Click .
- Under "Outgoing Mail Server", next to "Description:", type a name
of your choosing (e.g.,
IU
). In the "Outgoing Mail Server:" field, type:mail-relay.iu.edu
Note: Make sure the port for outgoing mail is set to
465
. If you are unable to send email with this port number, try changing it to587
. - Check , and then enter your Network ID in the appropriate fields. Click .
- Check , and then click .
- Mail may offer to show you features new to the program, and you
can review these if you wish.
Once you are back in the Mail program, from the
menu, select . In the toolbar, click . Click the tab, and uncheck .Note: This is the simplest option for removing unwanted messages, so that when you delete a message, it will disappear from the listing. To permanently remove deleted messages, make sure you're viewing the list of messages in your account, and from the
menu, select . - You can choose to store draft messages, sent messages, notes, or junk messages on the server by checking the appropriate box(es). You can also later select an alternate folder for storing these messages. To do so, choose the folder in your folder list, and then, from the menu in Mail, select , and choose the relevant option.
- In the toolbar at the top of the window, click . When prompted, click to save the settings you have just entered. Next to "Message Format:", you can choose either or . The former option will allow you to send messages with color and font changes, but these will not be visible in some clients. It will also increase the size of the messages you send, as Mail will include both a plain text and a rich text version of what you write in each message. In most cases, it is best to choose .
Mac OS X 10.4 (Tiger)
- Click
New Account
window. In the next screen, under "General Information", select from the pop-up menu. in the first screen of the - Next to "Account Description:", type your name, or how you want this account to appear in the Mail program.
- Next to "Full Name:", type your real name.
- In the "Email Address:" field, type your full email address.
If you are unsure of your exact IU email address, see Your IU email address.
Click
. - Next to "Incoming Mail Server:", type your IMAP server
address:
To access your Exchange account, enter
imap.exchange.iu.edu
.
- Next to "User Name", type your Network ID username.
- Next to "Password:", type your Network ID passphrase.
Warning: If your Keychain is unlocked, Mail will automatically save your passphrase there without prompting you.
- Click . A login error will likely appear; if it does, click again. Under "Incoming Mail Security", make sure is checked. Also, choose from the menu next to "Authentication:". Click .
- In the "Outgoing Mail Server:" field, type:
mail-relay.iu.edu
Note: Make sure the port for outgoing mail is set to
465
. If you are unable to send email with this port number, try changing it to587
. - Check , and enter your Network ID in the appropriate fields. Click , and then click on the next page.
- If you have used another mail application on your computer (e.g., Outlook), click , and Mail will lead you through its mail import utility. If you don't have any mail to import, click . Click or depending on whether you want to read about Mail's features. Then enter the mail program.
- From the
Note: This is the simplest option for removing unwanted messages, so that when you delete a message, it will disappear from the listing. To permanently remove deleted messages, make sure you're viewing the list of messages in your account, and from the
menu, select . menu, select .
In the toolbar, click . Click the tab, and uncheck .
- You can choose to store draft messages, sent messages, notes, or junk messages on the server by checking the appropriate box(es). You can also later select an alternate folder for storing these messages. To do so, choose the folder in your folder list, and then, from the menu in Mail, select , and choose the relevant option.
- In the toolbar at the top of the window, click . When prompted, click to save the settings you have just entered. Next to "Message Format:", you may choose either or . The former option will allow you to send messages with color and font changes, but these will not be visible in some clients. It will also increase the size of the messages you send, as Mail will include both a plain text and a rich text version of what you write in each message. In most cases, it is best to choose .
Configuring additional accounts
If you have configured another account previously, add a new IU account to Mail by following the directions for your version of Mac OS X.
Mac OS X 10.5 (Leopard)
- In Mail, from the menu, select . In the toolbar, click , and then click (the plus sign).
- In the sheet that appears, fill out the fields next to "Full
Name:", "Email Address:", and "Password:".
If you are unsure of your exact IU email address, see Your IU email address.
Click
. - Next to "Account Type:", select .
- Next to "Description:", type your name, or how you want this account to appear in the Mail program.
- Next to "Incoming Mail Server:", type your IMAP server
address:
To access your Exchange account, enter
imap.exchange.iu.edu
. - The "User Name:" and "Password:" fields should already be filled in, so click . A login error will likely appear; if it does, click again.
- Under "Incoming Mail Security", make sure is checked. Also, choose from the menu next to "Authentication:". Click .
- Under "Outgoing Mail Server", next to "Description:", type a name
of your choosing (e.g.,
IU
). In the "Outgoing Mail Server:" field, type:mail-relay.iu.edu
- Check , and then enter your Network ID in the appropriate fields. Click .
- Check , and then click .
- Mail may offer to show you features new to the program, and you
may review these if you wish.
Once you are back in the Mail program, from the
menu, select . In the toolbar, click . Click the tab, and uncheck .Note: This is the simplest option for removing unwanted messages, so that when you delete a message, it will disappear from the listing. To permanently remove deleted messages, make sure you're viewing the list of messages in your account, and from the
menu, select . - You can also choose to store draft messages, sent messages, notes, or junk messages on the server by checking the appropriate box(es). You can later select an alternate folder for storing these messages, if you wish. To do so, choose the folder in your folder list, and then, from the menu in Mail, select , and choose the relevant option.
- In the toolbar at the top of the window, click . When prompted, click to save the settings you have just entered. Next to "Message Format:", you may choose either or . The former option will allow you to send messages with color and font changes, but these will not be visible in some clients. It will also increase the size of the messages you send, as Mail will include both a plain text and a rich text version of what you write in each message. In most cases, it is best to choose .
Mac OS X 10.4 (Tiger)
- In Mail, from the menu, select . In the toolbar, click , and then click (the plus sign). In the sheet or pane that appears, select from the menu next to "Account Type:".
- Next to "Account Description:", type your name, or how you want this account to appear in the Mail program.
- Next to "Full Name:", type your real name.
- In the "Email Address:" field, type your full email address.
If you are unsure of your exact IU email address, see Your IU email address.
Click
. - Next to "Incoming Mail Server:", type your IMAP server
address:
To access your Exchange account, enter
imap.exchange.iu.edu
. - Next to "User Name", type your IU Network ID username.
- Next to "Password:", type your Network ID passphrase.
Warning: If your Keychain is unlocked, Mail will automatically save your passphrase there without prompting you.
- Click . A login error will likely appear; if it does, click again. Under "Incoming Mail Security", make sure is checked. Also, choose from the menu next to "Authentication:". Click .
- In the "Outgoing Mail Server:" field, type:
mail-relay.iu.edu
- Check , and enter your Network ID in the appropriate fields. Click , then click on the next page, and finally click .
- Back in the toolbar, click the
Note: This is the simplest option for removing unwanted messages, so that when you delete a message, it will disappear from the listing. To permanently remove deleted messages, make sure you're viewing the list of messages in your account, and from the
menu, select . tab, and
uncheck .
- You can also choose to store draft messages, sent messages, notes, or junk messages on the server by checking the appropriate box(es). You can later select an alternate folder for storing these messages, if you wish. To do so, choose the folder, and then, from the menu in Mail, select , and choose the relevant option.
- Click the
INBOX
. tab. If you're using IU Exchange,
leave the box next to "IMAP Path Prefix:" empty. Otherwise, type
- In the toolbar at the top of the window, click . When prompted, click to save the settings you just entered. Next to "Message Format:", you may choose either or . The former option will allow you to send messages with color and font changes, but these will not be visible in some clients. It will also increase the size of the messages you send, as Mail will include both a plain text and a rich text version of what you write in each message. In most cases, it is best to choose .
This is document ajnm in the Knowledge Base.
Last modified on 2018-01-18 13:03:25.