Use Zoom for large video meetings or webinars at IU
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Overview
Zoom is a web collaboration tool available to all Indiana University students, faculty, and staff. Zoom provides high-quality audio and video, breakout rooms, whiteboarding tools, the ability to easily add content to meetings "on the fly", and the option to download meeting recordings as MP4 files.
Standard Zoom meetings support up to 300 simultaneous participants. Licenses for large meetings (up to 500 participants) and webinars in two sizes (up to 1,000 or 3,000 participants) are available to faculty and staff; to request a license, email UITS Videoconferencing Support.
- For details about live streaming a large meeting or webinar, see Live Streaming Meetings or Webinars Using a Custom Service.
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Before hosting or joining a meeting, join a test meeting to test your internet connection, audio, and video. Be sure to test your Zoom meeting with the device you intend to connect or host from (such as videoconferencing equipment). If you wish to test connecting to a meeting from videoconferencing equipment, you will need to create and host a meeting to join first, as meetings cannot be hosted from videoconferencing equipment.
Large meetings
To host Zoom video meetings with between 301 and 500 participants, Indiana University faculty and staff can contact UITS Videoconferencing Support to request a "large meeting" license.
Large meetings have the same functionality as standard Zoom meetings; for more, see this document's Feature comparison section.
As host, you control which functions and features are available to meeting participants; for more, see the Zoom Help Center's What are the host controls?
Webinars
To host Zoom webinars, IU faculty and staff can contact UITS Videoconferencing Support to request a "webinar" license.
Webinars differ from meetings in the following ways:
- IU webinar owners can assign additional hosts and panelists.
- Host must specifically turn on audio/video for attendees
- Attendees cannot share their screens
- No breakout rooms
- Question & Answer (Q&A) tool
- Integration with your CRM and marketing automation tools
For more, see this document's Feature comparison section.
Webinar attendees receive video and audio content by default but cannot share their video or audio unless the host promotes them to "Panelist"; for more, see the Zoom Help Center's Managing Participants in Webinar.
Feature comparison
Feature | Standard meeting | Large meeting | Webinar |
---|---|---|---|
Maximum capacity | 300 | 500 | 1,000 or 3,000 |
Registration | ✔Yes | ✔Yes | ✔Yes |
Join a meeting from an H.323/SIP room system |
✔Yes | ✔Yes | ✔Yes |
Recording | ✔Yes | ✔Yes | ✔Yes |
One time or Recurring | ✔Yes | ✔Yes | ✔Yes |
Designate alternative hosts | ✔Yes | ✔Yes | ✔Yes |
Option to mute attendees upon entry |
✔Yes | ✔Yes | Automatic (attendees can't be heard unless host turns on their audio) |
Mute/unmute individual or all participants |
✔Yes | ✔Yes | Automatic |
Lock mute/unmute | ✔Yes | ✔Yes | Automatic |
Turn off participants' video | ✔Yes | ✔Yes | Automatic (attendees can't be seen unless host turns on their video) |
Lock screen sharing | ✔Yes | ✔Yes | Automatic |
Put attendees on hold or remove them |
✔Yes | ✔Yes | ✔Yes |
Polling to facilitate organized discussions | ✔Yes | ✔Yes | ✔Yes |
Video breakout rooms | ✔Yes | ✔Yes | No |
Group and one-on-one chat | ✔Yes | ✔Yes | ✔Yes |
Q&A | No | No | ✔Yes |
Annotation | ✔Yes | ✔Yes | ✔Yes |
File Transfer | ✔Yes | ✔Yes | ✔Yes |
End-to-end encryption | ✔Yes* | ✔Yes* | ✔Yes* |
Reporting of registrants, attendees, and chat | ✔Yes | ✔Yes | ✔Yes (includes Q&A) |
Live stream via Facebook Live/YouTube |
✔Yes (~20 second time lag) |
✔Yes (~20 second time lag) |
✔Yes (~20 second time lag) |
Post-meeting survey | ✔Yes | ✔Yes | ✔Yes |
* File sharing will automatically be disabled when end-to-end encryption is enabled.
Get help
For more about scheduling and hosting Zoom meetings and webinars, see the Zoom Help Center's Meetings & Webinars menu.
Related documents
This is document anmm in the Knowledge Base.
Last modified on 2023-08-16 13:20:33.