Use Zoom for large video meetings or webinars at IU

Notes:

Before hosting or joining a meeting, join a test meeting to test your internet connection, audio, and video. Be sure to test your Zoom meeting with the device you intend to connect or host from (such as videoconferencing equipment). If you wish to test connecting to a meeting from videoconferencing equipment, you will need to create and host a meeting to join first, as meetings cannot be hosted from videoconferencing equipment.

Be sure to update your Zoom client frequently in order to take advantage of available features and to resolve potential issues. For more, see Zoom Release Notes.

To use Indiana University's Zoom web collaboration platform to host large video meetings or webinars, faculty and staff can request "large meeting" or "webinar" licenses from the IU Zoom administrators.

On this page:


Feature comparison chart

Feature Standard meeting Large meeting Webinar
Maximum capacity 100 300 500/3,000
Registration No Yes Yes
Join a meeting from an H.323/SIP room system
Yes Yes Yes
Recording Yes Yes Yes
One time or Recurring Yes Yes Yes
Designate a co-host Yes Yes Yes
Option to mute attendees upon entry
Yes Yes
Automatic (attendees can't be heard unless host turns on their audio)
Mute/unmute individual or all participants
Yes Yes Automatic
Lock mute/unmute No Yes Automatic
Turn off participant/attendee video
Yes Yes
Automatic (attendees can't be seen unless host turns on their video)
Lock screen sharing Yes Yes Automatic
Put attendees on hold or remove them
Yes Yes Yes
Polling to facilitate organized discussions Yes
(scheduled meetings only)
Yes Yes
Video breakout rooms Yes Yes No
Group and one-on-one chat Yes Yes Yes
Q&A No No Yes
Annotation Yes Yes Yes
File Transfer Yes Yes Yes
End-to-end encryption Yes* Yes* Yes*
Integration with third-party CRM/Marketing tools No No Yes
Reporting of registrants, attendees and chat Yes No Yes
(includes Q&A)
Live stream via Facebook Live/YouTube
No No Yes
(~20 second time lag)

* File sharing will automatically be disabled when end-to-end encryption is enabled.

Large meetings

Large meetings have the same functionality as normal Zoom meetings, but allow more participants.

To host large video meetings (between 101 and 300 participants), contact the IU Zoom administrators to request a "large meeting" license. As host, you control which functions and features are available to meeting participants; for more, see the Zoom Help Center's What are the host controls?

Note:
Due to the limited number of licenses available, IU Zoom administrators perform monthly audits and, based on demand, may re-assign licenses that have not been used for more than 90 days.

Webinars

To host a webinar, contact the IU Zoom administrators to request a "webinar" license; 500-seat and 3,000-seat licenses are available. Webinar attendees receive video and audio content but cannot share their video or audio unless the host promotes them to "Panelist"; for more, see the Zoom Help Center's Promote Attendee.

Webinars differ from meetings in the following ways:

  • Host can assign up to 50 video panelists
  • Host must specifically turn on audio/video for attendees
  • Attendees cannot share their screens
  • No breakout rooms
  • Question & Answer (Q&A) tool
  • Integration with your CRM and marketing automation tools

For more, see the Zoom video Getting Started With Video Webinar.

Note:
Due to the limited number of "webinar" licenses available, IU Zoom administrators must consider requests on a case-by-case basis. If your school or department plans to schedule many webinars using multiple hosts, you may ask to have your "webinar" license associated with an IU group account. Zoom administrators may grant additional seven-day licenses to individuals as needed to accommodate one-time events or facilitate webinar co-hosting. Submit your request at least 48 hours in advance.

Get help

For information about requesting a "large meeting" or "webinar" license for Zoom at IU, contact the IU Zoom administrators.

For more about scheduling and hosting Zoom video meetings and webinars, see the Zoom Help Center's Meetings & Webinars.

Related documents

This is document anmm in the Knowledge Base.
Last modified on 2018-05-14 12:03:40.

Contact us

For help or to comment, email the UITS Support Center.