About your storage space on the Exchange server
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Default storage capacity
By default, Indiana University Exchange mailboxes are allotted 50 GB of storage capacity, with automatic storage increases given in 25 GB increments when mailbox storage exceeds 90%.
Determining the size of your mailbox
To determine how much data you have saved in your Exchange mailbox (i.e., Inbox and folders), see How do I check my storage space on the IU Exchange server?
Working with institutional data
IU Exchange accounts are appropriate for storing institutional data elements classified as Public. Do not use your Exchange account to store institutional data elements classified as University-internal, Restricted, or Critical.
In accordance with the university's Management of Institutional Data (DM-01) policy, the Committee of Data Stewards and the University Information Policy Office (UIPO) set official classification levels and data management standards for institutional data. If you have questions about the classifications of institutional data, contact the appropriate Data Steward. To determine the most sensitive classification of institutional data you can store on any given UITS service, see Choosing an appropriate storage solution in At IU, which dedicated file storage services and IT services with storage components are appropriate for sensitive institutional data, including research data containing protected health information?
Do not use your IU Exchange account to send sensitive data via email unless it is required by your role within the university. If you are unsure whether email is appropriate for a particular situation, consult with the appropriate Data Steward and the UIPO. Furthermore, always force Cisco Registered Envelope Service (CRES) encryption when sending email that contains sensitive institutional data, even if the recipient's email account is on the IU Exchange system. For more, see:
This is document aqfr in the Knowledge Base.
Last modified on 2015-07-17.
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