Get started with Student Engagement Roster (SER) for faculty

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Overview

The Student Engagement Roster (SER) tool lets Indiana University faculty and staff give students timely, effective feedback to actively encourage engagement that leads to graduation. For example, faculty can share resources to help students engage with course material, point to experiences and opportunities for academic enrichment, or draw attention to academic disciplines where students are excelling.

Log into SER

To access SER:

  1. Go to Student Engagement Roster (Faculty).

    From the Canvas course page: Click Student Engagement Roster (Faculty).

    Note:
    Students can view their submitted SER data by selecting Student Engagement Roster (Student) in either One.IU or Canvas.
  2. If prompted, log in with your IU username and passphrase. The "SER Faculty Landing" page will display.

Access classes

Classes for current and future terms display if the following criteria are met:

  • The schedule of classes has been released for the semester.
  • You are set as an instructor for the class.
  • There is at least one student on the roster for the class.
  • The class hasn't ended yet.

If you're an instructor and haven't officially been assigned a class in SIS, the SER faculty landing page will display the message "No Rosters Available".

To view the SER page for a class, click either the subject catalog number or the class title from the faculty landing page. The "Class Student Engagement Roster" page displays.

Class labeling

Campus locations are noted for instructors that teach from multiple campuses.

IU Online Class Connect (IUOCC) courses are labeled accordingly.

Joint-listed courses

If an instructor has joint-listed course sections and has combined enrollments for multiple course sections into a single primary course site in Canvas, that single roster displays in SER with a "Canvas" label.

The joint-listing displays in SER with the Canvas course name of the primary course from which the joint-listing was built.

This convenience feature simply displays the joint-listing as reflected in Canvas; all SER feedback entered for students within a joint-listed course still goes to the appropriate enrollment.

Note:
For questions about Schedule of Classes, contact your campus registrar.

The SER page for each class is divided into three areas:

Student Engagement Roster (SER) class page: Header, toolbar, class roster

The class header displays the subject catalog number, class title, component, class number, and term. You might also see topic information, Canvas joint-listed courses, and IUOCC classes here when applicable.

Student Engagement Roster (SER) class page: Class header

From the class header, you can:

  1. Click the "Back to Rosters" icon (<) to return to the SER faculty landing page.

    You may find it useful to bookmark the actual SER page for each class, bypassing the landing page. Note, however, if you bookmark a class that has been removed from SER, a message displays indicating the class has been removed with a redirect to the landing page.

  2. Click More Details to view instructor and meeting time information.
  3. Click Canvas to view a list of students manually added to the roster in Canvas. This lets you review those specific students to determine if they should also be added to the class SER.

    To add a Canvas-added student to the class SER, from the "Canvas" list, click Add within the student's row.

The class header may also show an Inactive link, which when clicked displays a list of students that had SER feedback submitted but now have an enrollment status of "Dropped" or "Withdrawn".

Toolbar

Student Engagement Roster (SER) class page toolbar

From the toolbar, you can:

  • Use the "Find Student" search tool to search for a student in the SER class roster by simply typing a few characters of their name, username, or University ID (UID). Clicking the resulting match will navigate to and highlight that student's row in the SER class roster.
  • Click Select in Bulk to select a group of specific students. For help, see Select a group of students.
  • Enter student feedback. With one or more students selected, click Enter Feedback to quickly add the same observations and/or recommendations to all selected students. For help, see Update or clear student feedback in Student Engagement Roster (SER) for faculty.
  • Click Filter to create a filtered list of students based on assignment grades (numeric) from Canvas. For help, see Create a filtered list of students.
  • Click Submit (with the number of pending changes indicated) to select a submit option and send pending changes.

Select a group of students

To select and leave feedback for a group of students:

  1. From the SER toolbar, click Select in Bulk.
  2. Enter the usernames or UIDs, separating each with a comma or a space. You may copy and paste these from a spreadsheet, CSV file, or any comma- or space-delimited file.
  3. To add feedback for the selected students, click Enter Feedback. For help, see Update or clear student feedback in Student Engagement Roster (SER) for faculty.
Notes:
  • If you selected any students prior to using Select in Bulk, you are given the option to either merge with the current selections or replace the current selections.
  • For mismatches, use the mouse or arrow keys to position the cursor on the username or UID, then use the delete or backspace keys as appropriate to edit or delete the entry.

Create a filtered list of students

To create a filtered list of students:

  1. From the SER toolbar, click Filter.
  2. Filter by Canvas assignment (depending on how the gradebook is set up, either by assignment group or specific assignments), grade unit type, and numeric grade range (required).

Once applied, the active filter parameters are indicated at the top of the roster header.

Student Engagement Roster (SER): An applied filter at the roster header

Selected assignments cannot be filtered if any of the below items are true:

  • The Canvas gradebook has not been set up.
  • There are no numeric grades for the selected assignment.
  • All students have the same grade for the selected assignment.

Class roster

By default, the SER class roster displays the active students (enrolled or added to SER by the instructor). Each row displays the student's name, UID, and username. The row also displays current observations, recommendations, and notes; unsubmitted changes are indicated with yellow-orange dots.

Rows displaying student information

  • Use the checkboxes to give feedback to one or more students. For help, see Update or clear student feedback in Student Engagement Roster (SER) for faculty.
  • Click Add to add a student who has yet to be officially enrolled in the class to the SER class page. For help, see Manually add a student to the Student Engagement Roster (SER) for your class.
  • Click a student's name to display details (click the image to enlarge):
    • If the student has FERPA restrictions, a notification (Student Engagement Roster (SER): FERPA Restrictions notification) will display in the pane. Clicking the notification will display the FERPA statement.
    • The phone number indicated is the student's preferred number.
    • Enrollment status displays the student's most recent status.
    • Clicking Expanded View moves "Details" from a pane view to a screen-wide view. From here, you can:
      • Expand Program/Plan to display the student's program/plan stack(s).
      • Expand Advisor Information to display the student's academic advisor(s) and/or academic office.
      • Expand History to display submitted and unsubmitted feedback; all feedback includes a timestamp and the network ID of the instructor who submitted it.

Get help

At the top of SER, click Help. From here you can access SER help articles via Box at IU, or send an email request for assistance.

This is document aryf in the Knowledge Base.
Last modified on 2019-05-01 11:06:38.

Contact us

For help or to comment, email the UITS Support Center.