View a CRES-encrypted message sent to a mailing list

Do not send sensitive data, whether they belong to you (personal data) or belong to another Indiana University student, employee, applicant, or affiliate (institutional data), to any mailing lists, including IU List mailing lists. A mailing list can include subscribers you do not intend as recipients, or subscribers of whom you are unaware, even if you are a list administrator. To protect personal and institutional sensitive data sent via email, include all intended recipients on the To, Cc, or Bcc lines. Furthermore, at IU, you must use an encryption service, such as Cisco Registered Envelope Service (CRES), to send email containing sensitive institutional data; see Ensure that mail sent from your Exchange account to an outside address is encrypted by CRES.

An email message sent from an Indiana University Exchange account to an outside address may be encrypted by the Cisco Registered Envelope Service (CRES) if it contains certain sensitive data.

To read the message, you would have to have registered the group email address with CRES; see Read a CRES-encrypted message. Each address can only have one registrant, the first person to register that address with Cisco. Therefore, if you own or moderate a list that receives a message, you should register the list address before another list member attempts to read an encrypted message.

It is not always possible to register a list address with CRES. For example, IU List will discard the registration message from CRES, which is required to complete the registration process. IU List mailing lists therefore cannot be registered with CRES, and CRES-encrypted messages sent to IU List mailing lists cannot be viewed.

This is document bbul in the Knowledge Base.
Last modified on 2019-03-15 17:00:43.

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