About Google at IU My Drive
On this page:
Overview
Google at IU My Drive, available as part of Google at IU, provides a simple, secure way to share and store files online. The sharing settings allow secure collaboration on files and folders.
Google at IU accounts are unrelated to personal Google accounts that are available free to the public; for more, see Compare Google at IU accounts and personal (free) Google accounts.
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To view your total Google at IU usage, go to https://drive.google.com/settings/storage. Be sure you are logged into your Google at IU account, and not a personal Google account. To be sure, you could use a private browser.
- Items in Google My Drive are automatically deleted once they have been in your trash for 30 days.
- For more, see Manage files and folders in Google at IU My Drive.
Private folders
When you create a new folder, it will be private by default. Private folders have a plain folder icon.
Shared folders
The shared folder icon displays a person symbol. You can share folders with specific people, generate share links, and/or share folders with a Google Group. For content that should be restricted to a specific audience, UITS recommends sharing with specific people or with a Google Group rather than using a share link.
To share files and folders using Google My Drive, follow the steps at Share folders in Google Drive.
- When sharing with specific people, use
username@iu.eduto share with other Google at IU users. - When sharing with external users, you will receive a prompt indicating that you are sharing with an external user, and you will need to confirm to continue.
On September 13, 2021, Google applied a security update to Google Drive to make file sharing more secure. The update changed the links for some shared files and folders. Links for affected shared files were given new URLs that include resource keys. Collaborators who have not yet accessed an affected file that you shared prior to the update will now need the file's new link URL (containing the resource key) to access the file. Access to affected shared files did not change for any collaborators who accessed those files (prior to the update) or for those with direct access.
Google My Drive has three permissions settings:
To access advanced sharing settings, right-click a file or folder, select , and then choose .
- will make it so that only the owner can add, remove, and adjust permissions of collaborators. This is a good option to have selected from a security standpoint if a folder has many collaborators and contains data that should be restricted to a specific audience.
- In the advanced settings, you can also change the permissions settings of collaborators on a folder, including making someone else an owner of the folder (this will remove you as an owner and change your permission to ).
This is document bfhs in the Knowledge Base.
Last modified on 2023-02-01 13:22:01.