Import and export Google data

At Indiana University, you may need to move your content from one Google account to another, especially if you experience an account conflict as described in How to use Google at IU if you already have a personal Google account. For instructions for transferring content from your Umail account to your Gmail at IU account, see About the Umail upgrade.

Take care to store institutional data using the appropriate resources. For details, see Options for storing files at IU.
When moving content between Google accounts in the same domain (e.g., from one Google at IU account to another Google at IU account), you may wish to transfer ownership instead of exporting and importing your files. For instructions, see Transfer file ownership.

On this page:

Export your data

Google Takeout

Google Takeout is a service to help you move content out of your personal Google account. For instructions, see Download your data.

You can only use Google Takeout if you have a Gmail at IU account, or if you are a former student who separated from IU prior to March 11, 2018.

Downloading specific app data

While Google Takeout allows you to easily export all of your content at once, you may wish to download specific data from your apps:

  • Drive: Download a file.
    Collaborators for personal folders will not be retained.
  • Calendar: Export your calendar.
  • Contacts: To export your Google at IU contacts:
    1. Visit and log in with the Google account you wish to export from.
    2. Use the checkboxes or stars to select the contacts you want to export.

      Optionally, at the top of the checkbox column, use the checkbox drop-down menu to identify a custom grouping (e.g., All, Starred, or Unstarred) of contacts to select:

      Google checkbox selection drop-down menu
    3. From the More drop-down menu, select Export, and then, in the "Export contacts" window, choose which contacts to export (e.g., selected contacts, a specific group, or all of them) and the preferred file format:
      • Google CSV format (for importing into another Google account)
      • Outlook CSV format (for importing into Outlook or another application)
      • vCard format (for importing into Apple Address Book or another application)
    4. Click Export, and then store the file to your local device.

Import your data

You may move content into Google apps using the following methods.

This is document aitl in the Knowledge Base.
Last modified on 2018-03-19 12:13:50.

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