Your Google at IU account when you leave IU

• Overview
• How long you'll have access to your files
• Preserve your data
• If you have institutional data

Overview

When you leave IU, all data stored in individual accounts, such as Google at IU My Drive and Microsoft OneDrive at IU, is subject to deletion.

• Employees leaving the university should ensure ownership changes as appropriate to retain needed data.
• Employees whose collaborator is leaving the university should review ownership of shared content and work with the departing employee to make appropriate changes.

How long you'll have access to your files

At Indiana University, eligibility for computing accounts depends on your status as a student or employee:

• Students: As with your other IU computing accounts, your Google at IU account remains active as long as you are enrolled at any IU campus. After two consecutive terms (fall, spring, and summer are each considered one term) during which you are not enrolled through the IU registrar, UITS will disable access to your IU computing accounts, including your Google at IU account. For more, see Student computing accounts, data, and software when you leave IU. If you are interested in a separate Alumni email account, see About IU Alumni Association email accounts (members only).
• Faculty and staff: As an IU employee, your IU computing accounts remain active as long as you are employed at any IU campus. When your employment at IU ends, UITS will disable access to your IU computing accounts, including your Google at IU account. For more, see Employee computing accounts when you leave IU.
• Retired faculty and staff: Official IU retirees keep full access to their Google at IU accounts; for more, see Access to IU resources for official IU retirees.

Preserve your data

When dealing with your Google at IU account before you leave IU, take care to move your data to appropriate locations. You can relocate your individual files to a desktop or laptop computer, a mobile device, another cloud-based storage service, or some form of storage media (for example, DVDs, flash drives, or external hard drives).

For more, see Import and export Google data.

If you have institutional data

If any of your Google at IU files contain institutional data, you must move them to an IU resource that's approved for storing such data. See:

• Options for storing files at IU
• Move files into Microsoft or Google institutional storage from an individual storage location