Your Google at IU account when you leave IU

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Account eligibility

At Indiana University, eligibility for computing accounts depends on your status as a student or employee:

Google at IU accounts remain disabled for 180 days, and then are deleted. For more about account lifecycles, see Lifecycle of typical computing accounts from creation to deletion.

Preserve your data

When dealing with your Google at IU account before you leave IU, take care to move your data to appropriate locations. You can relocate your personal files to a desktop or laptop computer, a mobile device, another cloud-based storage service, or some form of storage media (e.g., DVDs, flash drives, or external hard drives). However, if your Google at IU files contain institutional data, you must move them to an IU resource that's approved for storing such data.

Personal files, calendar, and contacts

For help exporting your personal Google data, see Importing and exporting Google data.

Institutional data

If any files in your Google at IU account contain IU institutional data, you must move them to a group account associated with your department or organization. Shifting ownership of institutional data to a departmental or organizational group account helps simplify staff transitions and ensures appropriate ownership of institutional data.

Two options are available:

  • Transfer ownership of your folder(s) to an active group account within your department or organization. If you have individual files to transfer, first create a folder for them and move them into that folder. Although you can transfer individual files, any collaborations you have set up will remain intact only if you move the folder(s) in which the files are stored. Also, you cannot simultaneously transfer ownership of multiple files or folders. For instructions, see the Transfer file ownership Google support page.
  • Move all your data (including any personal data you have not deleted) to another Google at IU account. Contact your campus Support Center to request this option.

This is document agul in the Knowledge Base.
Last modified on 2017-12-14 11:48:40.

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