Your Google at IU account when you leave IU

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Account eligibility

At Indiana University, eligibility for computing accounts depends on your status as a student or employee:

Google at IU accounts remain disabled for 180 days, and then are deleted. For more about account lifecycles, see Lifecycle of typical computing accounts from creation to deletion.

Preserve your data

When dealing with your Google at IU account before you leave IU, take care to move your data to appropriate locations. You can relocate your individual files to a desktop or laptop computer, a mobile device, another cloud-based storage service, or some form of storage media (for example, DVDs, flash drives, or external hard drives). However, if your Google at IU files contain institutional data, you must move them to an IU resource that's approved for storing such data.

Your options for backing up data depend on your status as a student or employee. Follow the appropriate instructions below:

Instructions for students

As a student, you can use Google Takeout to transfer your Google at IU My Drive data and email messages to another Google account:

  1. Visit https://takeout.google.com/transfer. If prompted, enter your email address (yourusername@iu.edu), and then log in with your username and passphrase.
  2. Enter the email address of the non-IU Google account and click SEND CODE. If you're transferring to an IU Alumni Association Google account, your address will be yourusername@alumni.iu.edu.
  3. You will receive a verification email message at the email address you specified in the previous step. Open the message and click Get confirmation code.
  4. In the resulting tab, you will see a confirmation code. In the Google Takeout window, type this code into the "Enter code" field.
  5. Click VERIFY.
  6. Choose the content (for example, Google My Drive files or mail) that you would like to transfer. By default, both your Google My Drive files and mail will be selected. To deselect content, click the appropriate toggle.
  7. When you are ready, click START TRANSFER.

If you would like to export all of your Google at IU data into a single file or archive:

  1. Visit https://takeout.google.com. If prompted, enter your email address (yourusername@iu.edu), and then log in with your username and passphrase.
  2. Select all of the apps with data you would like to preserve. By default, all apps will be selected. To deselect an app, click its toggle.
  3. Click NEXT.
  4. Choose the file's format (for example, .zip or .tgz), size, and how you would like to receive the file.
  5. Click CREATE ARCHIVE.

If you would like to download specific app data without transferring it to another Google account, see Import and export Google data and email.

Instructions for faculty and staff

To preserve data associated with your Google at IU account (for example, Google My Drive, Google Calendar, or Google Contacts), see Export your app-specific data.

Institutional data

If any files in your Google at IU account contain IU institutional data, you must move them to an institutional data service. See Options for storing files at IU and Move files into Microsoft or Google institutional storage from an individual storage location.

This is document agul in the Knowledge Base.
Last modified on 2020-09-09 11:39:50.