Your Microsoft 365 account when you leave IU

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Account eligibility

At Indiana University, eligibility for computing accounts depends on your status as a student or employee:

  • Students: As with your other IU computing accounts, your IU Microsoft 365 account remains active as long as you are enrolled at any IU campus. After two consecutive terms (fall, spring, and summer are each considered one term) during which you are not enrolled through the IU registrar, UITS will disable access to your IU computing accounts, including your IU Microsoft 365 account. For more, see Student computing accounts, data, and software when you leave IU.
  • Faculty and staff: As an IU employee, your IU computing accounts remain active as long as you are employed at any IU campus. When your employment at IU ends, UITS will disable access to your IU computing accounts, including your IU Microsoft 365 account. For more, see Employee computing accounts when you leave IU.
  • Retired faculty and staff: For details, see Access to IU resources for official IU retirees.

IU Microsoft 365 accounts remain disabled for 30 days, and then are deleted. For more about account lifecycles, see Lifecycle of typical computing accounts from creation to deletion.

Access to applications installed from Microsoft 365

Applications installed and activated using your IU Microsoft 365 account are available for your use as long as you have an IU Microsoft 365 account. Once your IU Microsoft 365 account becomes inactive you will have approximately 90 days to acquire and switch your subscription to a new Microsoft 365 account.

Preserve your personal data

When your IU Microsoft 365 account becomes inactive, you will no longer have access to your Microsoft OneDrive at IU account. In addition, you will no longer have access to files shared with you by other IU Microsoft 365 accounts, including files on IU SharePoint Online sites. Before your IU Microsoft 365 account becomes inactive, make sure to copy any personal files you want to keep to another location and transfer any shared files to those who need them.

For help, contact your campus Support Center.

This is document aniq in the Knowledge Base.
Last modified on 2022-06-27 08:57:29.