Access to IU resources for official IU retirees


To be eligible for these services, you must be retired according to IU's criteria. For a list of the age and service requirements necessary to qualify as an official retiree, see Retiree Status and Benefits. To verify your status, contact your campus Human Resources (HR) or Academic Affairs office.

Information for spouses of deceased retirees

Upon learning of a retiree's death from Human Resources, UITS will deactivate the deceased's computer account, typically within seven days.

The spouse of a deceased faculty or staff member may request computing accounts if the faculty or staff member achieved official retiree status before death. To proceed, contact your spouse's department chair or human resources administrator. That person needs to request the creation of an Affiliate account for you.

UITS will provide a deceased retiree's email messages on a disc or flash drive to a spouse upon request. In accordance with university policy, UITS only downloads the email messages and will not sort or read them.

AT&T discount

Retirees are eligible for discounted cell service through AT&T; see About AT&T discounts.


Retirees may keep their Box accounts.


Box cloud storage will be retired at Indiana University in spring 2021. Migration of IU's Box data began in June 2020. For details about cloud storage options at IU, see Storage @ IU.

After your files are migrated from Box, the Box versions become read-only. Migrations will be finished by March 2021, and access to Box will be terminated in May 2021.


Retirees may keep their Canvas accounts.


CrimsonPerks may be available to IU retirees at each vendor's discretion.


At Indiana University, retired faculty and staff can have email accounts. If you had an email account before your retirement, you don't have to do anything to keep your account active. If you want to request your first email account after you retire, see Create your first IU computing accounts (admitted students, faculty, staff, affiliates, and those returning to IU).


Retirees who can sign in via IU Login may purchase equipment at a discount with Dell and Apple through each vendor's IU purchasing site; see ComputerGuide: Deals by vendor, recommendations, and common questions. You can also purchase Apple products at a discount at a campus bookstore.

Google at IU

Retirees may keep their Google at IU accounts.

IT Training

Retirees can take advantage of many IT Training resources and services without fee, or at significant discounts compared to market prices.

IUware, IUanyWare, and Office 365

Retired faculty have access to IUware, IUanyWare, and Office 365, but retired staff do not.

Library services

If you have questions about library services not addressed below, contact your local IU library.

Using online databases, electronic journals, and electronic books

Retired faculty and staff retain access to the resources provided by their local IU library. Use your University account to log into library-owned computers, connect to electronic resources from off campus, and access many library services. The easiest way to access electronic subscription resources is via your campus library website; alternatively, to access them through the library catalog, log into IUCAT.

Some professional schools provide access to special databases for faculty who have retired from the professional school; for details, contact your local library.

Checking out books and other materials

  • Library accounts: Library accounts expire annually and must be renewed. If you receive a notice that your library account has expired, contact the circulation desk at your local library to confirm your contact information and renew your account.
    All library notices will be sent to your IU email address. You must check this address regularly if you borrow library materials.
    • Retired faculty and professional staff: You may keep your library account and use your IU ID card to check out library materials. Renew materials through IUCAT or in person; all libraries except IUK also allow renewal of materials by phone or by mail.
    • Retired clerical and service-maintenance staff: You may keep your IU ID card and barcode number. On most campuses, when you retire, your library account will transfer to an Indiana resident account with a 30-day loan period. Renew materials through IUCAT or in person; all libraries except IUK also allow renewal of materials by phone or by mail. Alternatively, at IUB, Indiana resident account users can renew materials via the Renew Items Online form; at IUPUI University Library, see Renewals.
  • ALF requests and Request Delivery service: Retired faculty and staff may request materials from the Auxiliary Library Facility (ALF) via IUCAT, and may use the Request Delivery service in IUCAT to request materials from libraries at other IU campuses.

Interlibrary loan and document delivery

Retired faculty and staff may request materials via interlibrary loan and document delivery services; however, IUPUI University Library does not provide these services for retirees. Loan periods for interlibrary loan materials vary, and are usually shorter than those for materials borrowed from the IU Libraries. Renewals may or may not be available depending on the lending library's policies.

Faculty studies at IUB

Retired IUB faculty members may request or renew a faculty study by filling out the Request Wells Library Faculty Study form. For more, see Wells Library Faculty Study Guidelines.


Retired faculty and staff may use the IU VPN.


Retired faculty and staff may create Zoom accounts; see Get started with Zoom.

Zoom Health accounts are not available to retired staff members. Retired faculty may have Zoom Health accounts only if their school or departmental Human Resources representatives submit eDocs via HRMS that reclassify them as Retired and Academic Non-Paid (ACNP). If the retired faculty cannot be reclassified, contact UITS Enterprise Decision Support Systems to request an exception.

This is document dddx in the Knowledge Base.
Last modified on 2020-11-20 13:33:40.

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