About NameCoach at IU

Name recordings

At Indiana University, NameCoach is a tool in all officially provisioned classes in Canvas that is designed to help instructors and students learn how to pronounce the names of the people in their classes. Use it both to record your own name and to listen to name recordings made by others. NameCoach Recorder, a companion tool for recording only, is available in the account navigation menu for all Canvas users.

Once you record your name in either location, the recording is available via the NameCoach tool in all Canvas courses.

Instructors can also send out recording requests to all course members who have not yet recorded their names.

Gender pronouns

Additionally, IU students, faculty, and staff can use NameCoach to specify and share their gender pronouns.

For information about updating your gender status in other IU systems, see How to update your gender status; for information about IU policy related to gender expression, see Non-Discrimination/Equal Opportunity/Affirmative Action (UA-01).

Locations your name recordings and gender pronouns will appear

Service Is your name recording shared here? Who has access to your name recording? Are your pronouns shared here? Who has access to your pronouns here?
Canvas Yes Your instructors, classmates, and some technical staff (such as technical support providers) Yes, in the NameCoach and IU Photo Roster tools Your instructors, classmates, and some technical staff (such as technical support providers)
IU Directory Yes Anyone No
Name Badge Yes Anyone with whom you share your Name Badge No
News at IU Faculty & Staff Experts directory Yes, if you chose to be listed (faculty and staff only) Anyone No
Advising Records (AdRx) Yes Academic advisors, advising administration, recorders, registrars, faculty academic advisors, and some front desk staff Yes Your academic advisor, success coach, and any other AdRx user with the correct permissions
Commencement announcers Yes Commencement officials practicing how to pronounce your name Yes IU administrative technical staff

Record your name and select your gender pronouns in Canvas

Note:

In Canvas, you can record your name using either a phone or the web recorder.

Important:
If you plan to use the web recorder, start your NameCoach session in Chrome, Firefox, or Microsoft Edge. The web recorder does not work in Safari and is not available in Internet Explorer.
  1. Log into Canvas.
  2. Access the recording screen in NameCoach or NameCoach Recorder:
    • NameCoach: Navigate to any course, and then click NameCoach.
    • NameCoach Recorder: In the global navigation menu, click Account, select Settings, and then, from the account navigation menu, click NameCoach Recorder.

    If you are asked to give NameCoach access to your account, click Authorize.

  3. Click Record Name.
  4. If desired, use the "Gender pronouns" drop-down to select your gender pronouns; otherwise, leave the field blank.
  5. To make your recording with a cell phone or landline, continue to Record using a phone. To use a web-based audio recorder, continue to Record using the web recorder.

Record using a phone

  1. In the pop-up window, select Phone.
  2. In the "Phone number" field, enter your phone number.
  3. Click Call Me Now.
  4. Answer the call from NameCoach, and then follow the voice prompts.
  5. When you are finished recording, look for the "Your recording is ready" message in the "Edit Your Recording" window.
  6. Click Submit and Finish.

Record using the web recorder

  1. In the pop-up window, select Web Recorder.
  2. Click Record.
  3. If your browser asks for permission to let NameCoach use your microphone, click Allow.
  4. Follow the on-screen prompts.
  5. When you are finished, click Stop (a purple square).
  6. To listen to your recording, click Play (a purple triangle).
  7. If you are satisfied with your recording, click Submit and Finish. If you'd like to record again, click Record, and then repeat steps 2 through 7.

Record your name on the IU NameCoach website

To record your name on the IU NameCoach website:

  1. In your web browser, go to the IU NameCoach website, and then click Record & share.
  2. From the menu at the top of your dashboard, click MY NAMEBADGE.
  3. Click Record your name.
  4. To make your recording with a cell phone or landline, follow the instructions in Record using a phone. To use a web-based audio recorder, follow the instructions in Record using the web recorder.

Edit your name recording or gender pronouns

To edit your recording at any time using NameCoach or NameCoach Recorder in Canvas, or on the IU NameCoach website:

  1. Navigate to the recording screen as described in Record your name in Canvas or Record your name on the IU NameCoach website.
  2. Click Edit this Recording.
  3. If desired, use the "Gender pronouns" drop-down to edit your gender pronouns selection.
  4. Choose your recording method, and then follow the relevant instructions to Record using a phone or Record using the web recorder.

Invite students to record their names

Instructors can send email to invite individuals or an entire class to record their names in NameCoach. To send individual or bulk invitations:

  1. Log into Canvas, and then navigate to the desired course.
  2. In the course navigation menu, click NameCoach. If you are asked to give NameCoach access to your account, click Authorize.
  3. To view the roster of course members who have not yet made recordings, click Unrecorded Names.
  4. To send a reminder to everyone in the list, click Remind All; to select individuals, click the envelope icons next to their names.
  5. In the pop-up window, review and optionally edit the message subject and body before sending.
  6. When you are satisfied with the message, click Send Reminder(s).

The people you've selected will receive messages in their default Canvas email accounts (in most cases, this is their IU email accounts).

Listen to a recording

Note:

All Canvas course participants can access the NameCoach tool and roster, which lists the names of all class members who have recorded their names. To listen to name recordings:

  1. Log into Canvas, and then navigate to the desired course.
  2. In the course navigation menu, click NameCoach. If you are asked to give NameCoach access to your account, click Authorize.
  3. In the "NameCoach Recorded Names" screen, use the following options to navigate the roster and locate specific course members:
    • Pagination: By default, the NameCoach roster displays 10 entries per page. To display up to 100 entries per page, adjust the Show entries per page setting.
    • Sorting: By default, entries in the NameCoach roster are sorted by last name. To change the sort order to "Last Name", "First Name", or "Email", use the Name/email sort menu. To change the sort order to "Recorded At" or "Invited At", use the Name Pronunciation sort menu.
    • Searching: Use the search box to search for a person by first or last name.
  4. Once you find the name of the person whose recording you want to play, click the corresponding Play student name button (for example, Play student name button).

Share your IU NameBadge

Once you've recorded your name, NameCoach creates an IU NameBadge that you can add to your email signature and share on social media services, such as LinkedIn, to help others learn to pronounce your name. Your IU NameBadge recording is the same one used in Canvas and on IU's NameCoach website.

To share your NameBadge:

  1. Go to the IU NameCoach website, and then click Record & share.
  2. On your dashboard, under "Your NameBadge", use either of the following options:
    • Publish your NameBadge: Use this tab to copy the web address of your "My NameBadge" page so you can paste it into your email signature and/or social media profile(s). Click Copy Link to copy the web address to your clipboard.
    • Add NameBadge to your Email Signature: Use this tab to copy a graphical NameBadge button that links to your "My NameBadge" page so you can paste it into your email signature using an email client such as Outlook, Outlook Web App, or MacOS Mail, among others.

Optionally, to edit your "My NameBadge" page, from the menu at the top of your dashboard, click MY NAMEBADGE. On the "My NameBadge" editing page, you have the following options:

  • Review or edit your recording.
  • Upload a photo.
  • Add pronunciation notes and other information about your name, such as its origin or meaning.

To preview your changes, click Switch to Preview Mode. To return to the editing page, click Switch to Edit Mode.

Note:
If you want to share a crimson NameBadge (instead of the purple badge) in your email signature, on the IU NameBadge website, click Get your crimson NameBadge.

NameCoach and the IU Directory

After you record your name, a NameCoach link is automatically added to the IU Directory.

Note:
  • Your primary email address must have the @iu.edu suffix for your NameCoach recording to appear in the IU Directory.
  • Gender pronouns selected in NameCoach do not appear in the IU Directory.

Get help

For help, contact your campus Support Center.

Instructors can get help using technology in their teaching at the teaching and learning centers on each campus.

This is document appu in the Knowledge Base.
Last modified on 2021-09-22 13:09:07.