As an IU student, how do I assign third-party access that allows someone else, such as a parent or guardian, to view my personal information or pay my bursar bill?

As a student at Indiana University, you can authorize other individuals, such as parents or guardians (i.e., third parties), to access your personal information. You can grant this to as many individuals as you wish, for all or any combination of the following:

  • Registration holds
  • Grades
  • Unofficial transcripts
  • Class schedules
  • 1098-T tax forms
  • Financial aid awards
  • Bursar balances and bills
  • Addresses
  • Phone numbers
  • To-do lists

On this page:


Assigning third-party access

To assign third-party access:

  1. Go to Set Up 3rd Party Users in One.IU, and click Start.
  2. On the next screen, read the Terms of Use statement (the terms to which you must agree the first time you log in to assign third-party access), and then click I Accept.
    Note:
    Once you have created at least one third-party account, the agreement will no longer appear.
  3. On the next screen that appears, click Add New.
  4. Under "Setup Third Party User", complete the required fields, denoted by an asterisk ( * ); refer to the following screenshot:
    Screenshot for adding, editing, or deleting a third-party access user account
    Third-party access setup
    Note:
    The "3rd Party Username" is case sensitive, must be alphanumeric, and should contain no special characters (e.g., @, &, #, etc.). The "3rd Party Password" also is case sensitive, must contain a minimum of eight characters and include at least one number, and may contain a space.
  5. Use the checkboxes to choose which information you want your third party to access. If you wish to grant access to all the items, click Check All.
    Note:
    By selecting Bursar Balances and Bills, you allow that third-party to view and pay all or part of your bursar bill via IU Bursar Pay; see At IU, how do I view and pay a bursar bill? To select Bursar Balances and Bills, you must provide and confirm an email address for your third party. Selecting this option also permits staff from the Office of the Bursar to answer questions your third party may have about your bursar account.
  6. When you are finished, click Save User. Alternatively:
    • To cancel and exit to the previous screen, click Cancel Changes.
    • To delete the account you have created and exit to the previous screen, click Delete User.
  7. After creating and saving a third-party access account, provide the username and password to your third-party user.
Note:
If your third-party user forgets the password you created, you can reset it by updating that person's third-party access account. You also can edit the list of items that person is allowed to access. For more, see the next section.

Revising or deleting a third-party account

You can edit an existing third-party access account to change which information that person is allowed to access or to revise the individual's name and the password, and you can also delete the account when no longer needed:

  1. Complete steps 1 and 2 under Assigning third-party access above.
  2. On the "3rd Party Assignment" screen, next to the user ID of the account you wish to update, click Edit.
    • To revise the account:
      1. On the next screen, make the desired changes to the third-party access account.
        Note:
        The "3rd Party Username" is case sensitive, must be alphanumeric, and should contain no special characters (e.g., @, &, #, etc.). The password must contain a minimum of eight characters and include at least one number, and may contain a space.
      2. When you are finished, click Save User. If you changed the username or password, communicate the change to your third-party user.
        Note:
        After logging in with the password you provide, your third-party user will be prompted to change the password.
    • To delete the account, on the next screen, click Delete User.

Viewing the change log

All changes you make to your third-party access accounts are saved to a log viewable by you and IU administrative staff. To view the change log for your third-party access accounts:

  1. Complete steps 1 and 2 under Assigning third-party access above.
  2. On the "3rd Party Assignment" screen, click Change Log.
  3. To return to the previous screen, click Return.

Terms of Use statement

In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to your parents, your spouse, a sponsor, etc.

You may, at your discretion, grant the University permission to release information from your student records to a third party for their information, by granting them permission to portions of your record via Set Up 3rd Party Users in One.IU. By choosing to continue and create an access record through this process, you are completing a Student Information Release Authorization.

  • You must set up a separate record for each third party to whom you grant access to information on your student records.
  • The University does not automatically send information to a third party.
  • This information will only be made available via 3rd Party User Access in One.IU.
  • This authorization does not authorize the third party viewer to receive information from the University by any other methods, such as phone, email, or in-person visit.

Please note that your authorization to release information will expire when your student access expires. At that time your third party guest's access will also expire. However, you may revoke your authorization at any time by removing permission from a third party viewer via Set Up 3rd Party User Access in One.IU. Access can be revoked by deleting the record assigning access to your third party guest.

By clicking the I Accept button below, you are indicating that:

  • You understand that any and all personally identifiable information is protected under FERPA.
  • You further understand that you may waive that protection and give access to your records to individuals of your choice.
  • You agree to waive your rights under FERPA and allow the individual(s) you name to access designated financial and academic records as they are available through the 3rd Party User Access application.
  • You understand that you are responsible for changing, amending or rescinding this authorization at any time.
  • You understand that this access will be revoked when your student access to expires.
  • You are responsible for making clear to the third parties to whom you grant access that this does not allow for University officials to release any information. This access is strictly limited to the self service application.

This is document auoz in the Knowledge Base.
Last modified on 2015-08-18 00:00:00.

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