As an IU student, how do I assign third-party access that allows someone else, such as a parent or guardian, to view my personal information or pay my bursar bill?

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About third-party access to information

As a student at Indiana University, you can authorize other individuals, such as parents or guardians (i.e., third parties), to access your personal information. You can grant this to as many individuals as you wish, for all or any combination of the following:

  • Registration holds
  • Final grades
  • Unofficial transcripts
  • Class schedules
  • 1098-T tax forms
  • Financial aid awards
  • Bursar balances and bills
  • Addresses
  • Phone numbers
  • To-do lists

Third-party users will have self-service access via One.IU (see About using a third-party account to view a student's personal information), and may also contact the university via phone or email for information. When contacting the university via phone, in order to confirm identity, third parties should know the answer to the security question you set as part of the process below. Some records may not be available through all methods of communication.

Assigning third-party access

To assign third-party access:

  1. Go to Set Up 3rd Party Users in One.IU, and click Start.
  2. On the next screen, read the Terms of Use statement (the terms to which you must agree the first time you log in to assign third-party access), and then click I Accept.
    Note:
    Once you have created at least one third-party account, the agreement will no longer appear.
  3. On the next screen that appears, click Add New.
  4. Under "Setup Third Party User", complete the required fields, denoted by an asterisk ( * ).
    Notes:
    The "3rd Party Username" is not case sensitive, must be alphanumeric, and should contain no special characters (e.g., @, &, #, etc.). The "3rd Party Password" is case sensitive, must contain a minimum of 15 characters (32 maximum), and must contain at least one uppercase letter, one lowercase letter, and one non-letter.
  5. Use the checkboxes to choose which information you want your third party to access. If you wish to grant access to all the items, click Check All.
    Note:
    By selecting Bursar Balances and Bills, you allow that third party to view and pay all or part of your bursar bill via IU Bursar Pay; see At IU, how do I view and pay a bursar bill? Your third party will receive an email notification when a new bursar bill is available.
  6. When you are finished, click Save User. Alternatively:
    • To cancel and exit to the previous screen, click Cancel Changes.
    • To delete the account you have created and exit to the previous screen, click Delete User.
  7. After creating and saving a third-party access account, provide the username, password, security question/answer, and your 10-digit University ID number to the third-party user.
Note:
If your third-party user forgets the password you created, you can reset it by updating that person's third-party access account. You also can edit the list of items that person is allowed to access. For more, see the next section.

Revising or deleting a third-party account

You can edit an existing third-party access account to change which information that person is allowed to access or to revise the individual's name and the password, and you can also delete the account when no longer needed:

  1. Complete steps 1 and 2 under Assigning third-party access above.
  2. On the "3rd Party Assignment" screen, next to the user ID of the account you wish to update, click Edit.
    • To revise the account:
      1. On the next screen, make the desired changes to the third-party access account.
        Note:
        The "3rd Party Username" is not case sensitive, must be alphanumeric, and should contain no special characters (e.g., @, &, #, etc.). The "3rd Party Password" is case sensitive, must contain a minimum of 15 characters (32 maximum), and must contain at least one uppercase letter, one lowercase letter, and one non-letter.
      2. When you are finished, click Save User. If you changed the username or password, communicate the change to your third-party user.
    • To delete the account, on the next screen, click Delete User.

Viewing the change log

All changes you make to your third-party access accounts are saved to a log viewable by you and IU administrative staff. To view the change log for your third-party access accounts:

  1. Complete steps 1 and 2 under Assigning third-party access above.
  2. On the "3rd Party Assignment" screen, click Change Log.
  3. To return to the previous screen, click Return.

Terms of Use statement

In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing to a third party information from your student records, such as information on grades, billing, tuition and fee assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to, your parents, your spouse, or a sponsor such as an employer or other third party providing funding for your education.

You may, at your discretion, authorize the University to release information from some or all of your student records to a third party by completing a Student Information Release Authorization. You must set up a separate Student Information Release Authorization for each third party to whom you wish to grant access. (Each, a Third Party User). Third party Users will have access via Self Service in One.IU and may also contact the University via phone or email for information. (Note: some records may not be available through all methods of communication). The University reserves the right to remove Third Party Users at any time at the University's discretion. The University reserves the right not to disclose information to Third Party Users at the University's discretion.

You may revoke the authorization you have given to any Third Party User at any time through One.IU.

In addition, authorization you have granted to any Third Party User expires automatically when your own access to self-service expires.

By clicking the I Accept button below, you are verifying that:

  • You understand that your education records (including academic and financial records) are protected under FERPA and that you may waive some or all of your FERPA rights.
  • You agree that you are waiving your rights under FERPA by authorizing the University to allow access to the individual(s) identified in your Student Information Release Authorization ("Third Party User(s)") to the particular education records designated in the Authorization.
  • You understand that Third Party Users may access your student records at any time with no notice to you from the University.
  • You understand that you may change, amend or rescind this authorization at any time.

Video tutorial

This is document auoz in the Knowledge Base.
Last modified on 2017-05-09 16:44:01.

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