ARCHIVED: In Outlook Express 6 and Windows Mail, how can I archive my IU email accounts?

Note: While the capability to archive exists in Windows Mail and Outlook Express, a more full-featured email client such as Microsoft Outlook has more extensive archiving functionality. In Outlook Express and Windows Mail, you cannot transfer archived messages from one computer to another, but personal folders within Outlook allow you to do this. For more, see ARCHIVED: In Microsoft Outlook, what are personal folder files, and how do I create them?

Using Outlook Express 6 and Windows Mail, you can download email messages from your Indiana University email account to your local hard drive by using local folders. To do so:

Archiving email messages using local folders

1. Outlook Express and Windows Mail will automatically create a set of local folders for each identity you create within the client. The standard folder list is:
   • Inbox
   • Outbox
   • Sent Items
   • Deleted Items
   • Drafts
   • Junk E-mail

   Note: The Junk E-mail folder is only automatically created when using Windows Mail; Outlook Express will not automatically create it.

   To create a new local folder, right-click an existing folder, and then choose New Folder....

   Note: There is no way to automatically create local folders that mimic the folders in your email account. If you want to have a similar folder structure in Outlook Express, you have to create the folders manually by following this step for each folder you wish to recreate.

2. If your IU email account is not already set up in Windows Mail, follow the instructions for Cyrus (IU Webmail) or IU Exchange in ARCHIVED: At IU, using Windows Mail in Windows Vista, how do I read my Cyrus or Exchange mail using IMAP? If you're using Outlook Express, follow the instructions for Cyrus in ARCHIVED: At IU, how do I configure Outlook Express for Windows to read my mail on the Cyrus mail system? or IU Exchange in ARCHIVED: At IU, in Outlook Express for Windows, how do I read my Exchange mail using IMAP?
3. Once you have added your IU email account, it will appear as a list of folders below your local folders. Click and drag individual email messages or entire folders from the folders in your IU email account to the local folders. This will store a copy of these messages on your computer's hard drive and mark them for deletion on your email account. The items will not be deleted from your IU email account until you purge the messages from your IU email account.

   Note: Windows Mail handles delete/purge functionality differently from most other email clients. On most email clients (using IMAP), deletion will place a strikemark through the message; this marks them for purging, which deletes them from both the client and server. When deleting from Windows Mail, however, the message will be hidden from view, but not deleted. To delete messages from the server using Windows Mail, you have two options:

   • Delete or purge your archived email in Webmail; see ARCHIVED: In IU Webmail, how do I delete messages?

     Note: After you delete a message, it may take several minutes for the action to be reflected on the server. Wait a few minutes, and then check your account in Webmail. For the action to work, you should also move the client focus away from the folder containing the deleted items and back again.

   • Before deleting the messages in Windows Mail, change the default behavior for purging IMAP folders:
     1. In Windows Mail, from the Tools menu, click Accounts.
     2. Click Advanced, and then Maintenance.
     3. Make sure "Purge deleted messages when leaving IMAP folders" is checked.
     4. Click Close, and then click OK.

   If you're using Outlook Express, you can purge the messages from your IU email account by clicking Purge Messages in the Outlook Express toolbar.