ARCHIVED: Sharing your screen in Adobe Connect

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.

Adobe Connect, IU's previous web collaboration and conferencing system, became read-only on August 31, 2017, and was fully retired on December 28, 2017. After a comprehensive pilot evaluation, Zoom was selected as its replacement.

UITS converted Adobe Connect recordings to MP4 format, but Adobe Presenter files were not automatically converted. UITS offers a content migration service for faculty who need assistance moving Presenter content to other platforms. To take advantage of this service, complete the Adobe Presenter Migration Support form.

In Adobe Connect, you can use the Share pod to share your documents or your computer screen with your meeting attendees. The Share pod supports PPT, PPTX, JPG, PNG, PDF, FLV, F4V, SWF, MP3, and MP4 file types.

On this page:

Sharing a document

To share a document with Adobe Connect meeting attendees:

  1. If a document is loaded in the Share pod, at the top of the Share pod, click Stop Sharing.
  2. Click the arrow to the right of "Share My Screen". From the drop-down menu that appears, choose Share Document.
  3. If you haven't already uploaded the file to the Connect server, click Browse My Computer and navigate to the file.

    If you have already uploaded the file to the Connect server, to find and load the existing version of the file into the Share pod, click the Share History, Uploaded Files, or My Content tab and navigate to the file.

  4. Navigate to the file on your computer and click Open to load it into the Share pod.
    If you upload a Microsoft PowerPoint file, it will be converted to Flash so it can be played back in the Share pod. Review the presentation in the Share pod to make sure all the fonts and transitions were properly converted.

Sharing your computer screen

To share your desktop with Adobe Connect meeting attendees:

  1. If a document is loaded in the Share pod, at the top of the Share pod, click Stop Sharing.
  2. Select Share My Screen.
  3. In the dialog box that appears, you can choose to share your desktop, a single application, or a single window. Sharing your entire desktop is recommended. If you have multiple monitors, you can choose which desktop to share with your audience.
  4. Click Share to begin sharing your desktop in the Share pod. The Connect meeting window will minimize to a Mini Control Panel that allows you to manage your meeting (e.g., preview what you're sharing and see the Attendee List, Chat pod, Video pod, and Notifications) while you are sharing your screen. Your remote Connect attendees will see everything on your monitor except the Connect Mini Control Panel. For more on the Mini Control Panel, see What's New in Adobe Connect 9.3? Screen Sharing on YouTube.

Tips for successful sharing

  • Uploading a document into the Share pod always uses less bandwidth than sharing your desktop to show the document. If bandwidth is a concern, try to use uploaded documents rather than screen sharing.
  • When sharing your desktop, it's best to set your monitor to a reasonably low resolution (1024x768 is recommended) to provide the best viewing experience for your audience. To change the screen resolution on your Windows computer, right click on your desktop and choose Screen Resolution. On a Mac, navigate to System Preferences, and then select Displays.
  • Don't upload the same document multiple times. Once you've uploaded a document into a Share pod, it is available on the Connect server, so you don't need to upload it again. Instead, you can find it in the Share History tab or the Uploaded Files tab of the "Share Document" dialog box.
  • Delete old versions of shared documents if you are no longer going to use them in your Connect room. For instructions, see ARCHIVED: Deleting Adobe Connect meetings, recordings, and content.
  • To request that a meeting attendee share his or her screen, hover your mouse over that attendee's name in the Attendee List of your Connect meeting room, and then select Request Screen Share from the menu that appears.
  • Attendees with Presenter or Host permissions in your Connect room will see an option in the Share pod to Request Control of your desktop share. Attendees in the Participant role will not see this option; for more about adjusting permissions, see ARCHIVED: Elevating attendee permissions or user roles in Adobe Connect.

Back to top

For more, see the ARCHIVED: Adobe Connect menu.

For help, contact your campus Support Center.

This is document bfoz in the Knowledge Base.
Last modified on 2018-01-18 17:23:57.