Access and manage your Microsoft 365 files
On this page:
Overview
You have many options for accessing Microsoft 365 files in Microsoft Teams at IU and in Microsoft OneDrive at IU. The particular method that will work best for you may depend on your workflow and on the device you are using to access files.
Determine whether you're storing institutional files
If you're unsure whether you're storing individual or institutional files, ask yourself:
- If you were to change positions or leave Indiana University tomorrow, would your department or colleagues need these files to continue their work? If so, they are institutional files.
- Are any of these files classified as Public data, University-Internal data, Restricted data (such as grades), or Critical data (such as PHI)? If so, they are institutional files.
Examples of institutional files may include research data, course files (such as lesson plans, assignment outlines, syllabi, etc. that are not stored within Canvas), training manuals, or files associated with IU committees, labs, and student groups, etc. Most faculty and staff store institutional files.
Individual files, on the other hand, are personally-created files, such as resumes, personal meeting notes, or presentations.
Choose how to access your files
Select how you prefer to access your files:
- From a web browser, such as Chrome, Firefox, or Edge
- From your computer's file explorer (for example, My Documents in Windows, or Finder in macOS)
- From the Microsoft Teams application
Access and manage your files from a web browser
Add and edit files from OneDrive in a web browser
- Log into Microsoft 365 at IU.
- Above "Home", select the app launcher icon (
), and then select .
- Under "Quick access", navigate to your files.
Note:If you are storing non-institutional files, chooseinstead.
Add and edit files from Microsoft Teams in a web browser
- Log into Microsoft 365 at IU.
- Choose .
- Select the desired team.
- Navigate to the channel with the files you'd like to manage.
- Choose the tab.
Access and manage your files from the file explorer
Before you begin, install (if needed) and log into the OneDrive application (for detailed instructions, see Sync OneDrive files).
To set up access to Microsoft Teams files, in a browser:
- Log into Microsoft 365 at IU.
- Above "Home", select the app launcher icon (
), and then select .
- In the left navigation pane, under "Quick access", select the desired library.
- In the top menu bar, choose . If prompted, choose . This should result in the files displaying in the file explorer under "Indiana University."
To set up access to OneDrive folders that have been shared with you, in a browser:
- Log into Microsoft 365 at IU.
- Above "Home", select the app launcher icon (
), and then select .
- In the left navigation pane, to view folders shared with you, choose .
- Select the folder that you would like to sync.
- In the top menu bar, choose . If prompted, select . This should result in the files displaying in the file explorer under "Indiana University".
OneDrive files that you own will sync automatically on a computer synced to your OneDrive account.
Add and edit files from the file explorer
To open, edit, and add files, open the file explorer on your device and navigate to the Indiana University
folder. If you have not yet set up OneDrive on your device, see Sync OneDrive files.
Access and manage your files from the Microsoft Teams application
Add and edit team-specific files from within the Microsoft Teams application
- In Microsoft Teams, select the tab.
- Select the team whose files you'd like to manage.
- Navigate to the channel with the files you'd like to manage.
- Choose the tab.
Add and edit files from within the Microsoft Teams application
- In Microsoft Teams, choose the tab.
- Select .
Access recordings of Microsoft Teams meetings from within the Microsoft Teams application
Navigate to the channel where the meeting was hosted. The recording will be available as a post within the channel. For more, see Find recordings.
This is document bggp in the Knowledge Base.
Last modified on 2023-04-17 12:38:18.