Access and manage your Microsoft 365 files
On this page:
Overview
You have many options for accessing Microsoft 365 (formerly Office 365) files in Microsoft Teams at IU and in Microsoft OneDrive at IU. The particular method that will work best for you may depend on your workflow and on the device you are using to access files.
Determine whether you're storing institutional files
Most faculty and staff store institutional files. If you're unsure whether you are storing institutional files, ask yourself:
- If you were to change positions or leave Indiana University tomorrow, would the institution (including your department or colleagues) need these files to continue their work? If so, they are institutional files.
- Are any of these files classified as Public data, University-Internal data, Restricted data (such as grades), or Critical data (such as PHI)? If so, they are institutional files.
Examples of institutional files may include research data, course files (such as lesson plans, assignment outlines, syllabi, etc. that are not stored within Canvas), training manuals, or files associated with IU committees, labs, and student groups, etc.
Choose how to access your files
Select how you prefer to access your files:
- From a web browser, such as Chrome, Firefox, or Edge
- From your computer's file explorer (for example, My Documents in Windows, or Finder in macOS)
- From the Microsoft Teams application
Access and manage your files from a web browser
Add and edit files from OneDrive in a web browser
- Log into Microsoft 365 at IU.
- Click .
- Under "Shared libraries", navigate to your files.
Note:If you are storing non-institutional files, chooseinstead.
Add and edit files from Microsoft Teams in a web browser
- Log into Microsoft 365 at IU.
- Click .
- Select the desired team.
- Navigate to the channel with the files you'd like to manage.
- Click the tab.
Access recordings of Microsoft Teams meetings in a web browser via Microsoft Stream
Meeting organizer and attendees:
- Log into Microsoft 365 at IU.
- Click the dots at the top left, then , and then .
- Select .
- Choose .
Members of the team who did not attend the meeting:
- Log into Microsoft 365 at IU.
- Click the dots at the top left, then , and then .
- Select .
- Choose the desired team.
- Click .
Access files from direct messages shared during Microsoft Teams meetings from within OneDrive
- Log into Microsoft 365 at IU.
- Click .
- Select .
Access and manage your files from the file explorer
Before you begin, install (if needed) and log into the OneDrive application (for detailed instructions, see Sync OneDrive files).
To set up access to Microsoft Teams files, in a browser:
- Log into Microsoft 365 at IU.
- Click .
- In the left navigation pane, under "Shared libraries", select the desired library.
- In the top menu bar, click Note:There is an alternative way to complete this step. Instead of clicking, you can click . This will result in the files displaying under "OneDrive - Indiana University" in the file explorer. Note that this alternate option does not work for shared OneDrive files at this time; it only works for Microsoft Teams shared libraries.
. If prompted, click . This should result in the files displaying in the file explorer under "Indiana University."
To set up access to OneDrive folders that have been shared with you, in a browser:
- Log into Microsoft 365 at IU.
- Click .
- In the left navigation pane, to view folders shared with you, click .
- Click into the folder that you would like to sync.
- In the top menu bar, click . If prompted, click . This should result in the files displaying in the file explorer under "Indiana University".
OneDrive files that you own will sync automatically on a computer synced to your OneDrive account.
Add and edit files from the file explorer
To open, edit, and add files, open the file explorer on your device and navigate to the Indiana University
folder. If you have not yet set up OneDrive on your device, see Sync OneDrive files.
Access and manage your files from the Microsoft Teams application
Add and edit team-specific files from within the Microsoft Teams application
- In Microsoft Teams, click the tab.
- Select the team whose files you'd like to manage.
- Navigate to the channel with the files you'd like to manage.
- Click the tab.
Add and edit files from within the Microsoft Teams application
- In Microsoft Teams, click the tab.
- Select .
Access recordings of Microsoft Teams meetings from within the Microsoft Teams application
Navigate to the channel where the meeting was hosted. The recording will be available as a post within the channel.
This is document bggp in the Knowledge Base.
Last modified on 2021-09-29 12:43:12.