Microsoft Office 365 at IU

Important:
If you buy an Office 365 subscription from Microsoft, and later get a subscription through the university, IU cannot refund the cost of your purchase from Microsoft.

On this page:


Overview

Office 365 is a subscription-based service that provides multiple options for accessing the newest versions of Microsoft Office. Office 365 includes Office 2016 for Windows and OS X, cloud-based Office Online apps, and mobile apps for your smartphone or tablet. The service is free to all IU currently enrolled students, and all faculty and staff. You can install it on up to five PCs or Macs, five tablets (Windows, iPad, and Android), and five phones.

The subscription entitles you to use the software as long as you have an active IU computing account. Unlike a perpetual license, you are not entitled to use the software after you leave IU.

Features

Office 365 includes:

  • Office 2016 for Windows and OS X: The newest desktop versions of the Office suite
  • Office Mobile apps: Scaled-down, touch-optimized versions of Office for your smartphone or tablet
  • Office Online: Cloud-based versions of popular Office apps
  • OneDrive for Business: An online storage service that features:
    • 1 TB of personal cloud storage, accessible from anywhere, that syncs with your PC/Mac for offline access
    • The ability to easily share documents with others and control who can see and edit each shared file
    • Storage approved for institutional data classified as Public or University-internal (see Data classifications)
    • For more, see OneDrive for Business in Office 365.
Note:
Some features (e.g., Sway) will not be used with Indiana University's deployment of Office 365.

Access Office 365

To access Office 365, from a supported web browser, go to https://uits.iu.edu/office365. Sign into CAS with your IU username and passphrase.

Office 365 offers several options for accessing Office applications:

Office 2016

Office 2016 is the current desktop version of the Office suite, available for Windows and OS X. Office 2016 includes Word, Excel, PowerPoint, Outlook, Skype for Business, Access, and Publisher; however, Access and Publisher are available only in the Windows version.

Notes:
  • To keep Office 2016 activated, you must sign into your Office 365 account at least once every 30 days:
    1. From any Office 2016 application, choose Sign In at the top right.
    2. When prompted for an email address, enter your IU username followed by @iu.edu (e.g., username@iu.edu). Click Next.
    3. When redirected to log into CAS, use your IU username and passphrase.
  • To access Office 365 services (such as OneDrive for Business cloud storage and OneNote) from within Office 2016 applications, you must sign into your Office 365 account; see instructions above.
  • For a continually updated list of Office 2016 issues, see Known issues with Office 365 and Office 2016 at IU.
  • By default, the Windows Office 2016 installation is 32-bit, which UITS recommends.
  • To install the 32-bit (recommended) version of Office 2016 in Windows:
    1. Click Install Office apps, and then Office 2016 to download the installation package.
      Note:
      Optionally, before you click Install Now, you can uncheck the options Make Bing your search engine and Make MSN your browser homepage.
    2. Run the downloaded installation package.
    3. Follow the on-screen instructions to finish the installation.
  • To install the 64-bit version of Office 2016 in Windows:
    1. From the Office 365 home page, click Install Office apps, and then Other install options.
    2. In the version information, click Advanced, and select 64 bit from the drop-down menu.
    3. Click Install.

    Office 2016 is now installed and ready to use.

  • To install Office 2016 in OS X:
    1. Click Install Now to download the installation package.
    2. Run the downloaded installation package.
    3. Follow the on-screen instructions to finish the installation.
    4. After installation, open any Office 2016 applications. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu. Click Next.
    5. When redirected to log into CAS, use your IU username and passphrase.

    Office 2016 is now installed and ready to use.

    Note:
    At this time, Office 2016 for Mac does not include Skype for Business. You can install Skype for Business on Mac using IUware.

Office Online

The Office Online suite allows you to create and edit files using lightweight, web browser-based versions of Microsoft Office applications. The Office Online apps include Word, Excel, PowerPoint, OneDrive, and OneNote.

Click any app to launch it in your browser.

Office Mobile apps

The Office Mobile apps are scaled-down, touch-optimized versions of Word, Excel, PowerPoint, and OneNote. To access Office Mobile apps:

  1. Click Get Office on your devices, and select your device from the list.
  2. You will be prompted to send either email or an SMS message to your device, with links to install the Mobile apps from your device's app store.
  3. After installation, open the app. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  4. You will be redirected to log into CAS. Log in with your IU username and passphrase.
Note:
If you prefer, you can also download the Office Mobile applications directly from your device's app store.

System requirements

For details, see System requirements for Office.

This is document bexq in the Knowledge Base.
Last modified on 2018-10-10 10:21:53.

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