About OneDrive for Business in Office 365

OneDrive for Business is a cloud storage service included with Office 365. OneDrive for Business offers 1 TB of storage where you can store, share, and sync your files. OneDrive for Business storage is approved for institutional data classified as Public or University-internal; see Data classifications.

Note:
OneDrive for Business is different from OneDrive, a personal storage service accessible with a Microsoft or Outlook.com account that is separate from the Office 365 service. For more, see How is OneDrive for Business different from OneDrive.

On this page:


Accessing OneDrive for Business

There is no setup to access OneDrive for Business, unless you wish to sync files to your computer or mobile device (refer to the appropriate instructions on this page).

To access OneDrive for Business in Office 365:

  1. Using a supported web browser, go to https://office.iu.edu and click Log in. Log into CAS with your IU username and passphrase, as you normally do.
  2. Click OneDrive at the bottom of the page.

Syncing OneDrive for Business files

Note:
Syncing and sharing Critical or Restricted data on individual user workstations or mobile devices (e.g., laptops, smartphones, tablets, personal digital assistants, thumb drives) is not permitted without prior formal written approval and appropriate technical safeguards. For more about data management policies as they relate to OneDrive for Business, see About OneDrive for Business and SharePoint Online file syncing and sharing.

Documents saved in the cloud using OneDrive for Business can be viewed and updated from just about anywhere. Follow the appropriate instructions for the device you wish to sync:

Windows

To sync OneDrive for Business files with your Windows computer, you need the OneDrive for Business sync app, which is included with Office 2016 and 2013 for Windows. You can also download it as a standalone client from https://onedrive.live.com/about/en-us/download/.

  1. Using a supported web browser, go to https://office.iu.edu and click Log in. Log into CAS with your IU username and passphrase as you normally do.
  2. Click OneDrive to open OneDrive for Business.
  3. At the bottom left, click the link to switch to Classic View.
  4. While in Classic View, at the top, click Sync.
  5. When prompted, click Sync now.
  6. A "Launch Application" window should open. If you have the OneDrive for Business sync app installed, select it and click OK.
  7. When the OneDrive for Business sync app opens, you can choose to change where the files will be synced locally. When you have confirmed the settings, click Sync Now.
  8. The OneDrive for Business sync app will download a copy of your files hosted in the cloud, and sync them to the specified location on your computer, in a local OneDrive folder named OneDrive -Trustees of Indiana University.
  9. This folder will be kept in sync with your OneDrive for Business storage; changes you make in one place will sync with the other.

Mac OS X

To sync OneDrive for Business files with your Mac, you'll need to get the OneDrive app from the Mac App Store. After you have installed it, you need to make several configuration changes using the OS X Terminal window.

Note:
If you're not familiar with or comfortable using Terminal windows, UITS recommends that you wait until a later release of the OneDrive app for Macs that will natively support Office 365 accounts. For more, see Get started with the OneDrive for Business Next Generation Sync Client on Mac OS X.

If you've never had a personal account signed into OneDrive, follow these steps. If you already have a personal OneDrive account signed in, skip to the next section.

  1. From a Terminal window, type the following and tap Return:
    defaults write com.microsoft.OneDrive-mac DefaultToBusinessFRE -bool True
    
  2. See an image depicting the Mac Terminal window (a066a)

  3. From a Terminal window, type the following and tap Return:
    defaults write com.microsoft.OneDrive-mac EnableAddAccounts -bool True
  4. To start OneDrive, press the Cmd key and the Spacebar to launch a Spotlight query. Type OneDrive. Click Sign In.
  5. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  6. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.
  7. After you have successfully logged in, you will be prompted to choose a OneDrive folder location. The local folder will be named OneDrive -- Trustees of Indiana University.
  8. This folder will be kept in sync with your OneDrive for Business storage; changes you make in one place will sync with the other.

  9. You will be prompted to either download all files and folders in your OneDrive for Business storage, or choose which folders to sync. When you're ready to finish the setup, click Next.

When you have a personal account signed into OneDrive:

  1. Click the OneDrive cloud icon on your Menu bar and select Quit OneDrive.
  2. From a Terminal window, type the following and tap Return:
  3. defaults write com.microsoft.OneDrive-mac EnableAddAccounts -bool True
  4. To start OneDrive, press the Cmd key and the Spacebar to launch a Spotlight query. Type OneDrive.
  5. Click the OneDrive cloud icon in your Menu bar, and select Preferences.
  6. From the Account tab, click Add a Business Account. Click Use Another Account.
  7. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  8. You will be redirected to log into CAS. Log in with your IU username and passphrase as you normally do.
  9. After you have successfully logged in, you will be prompted to choose a OneDrive folder location. This local OneDrive folder will be named OneDrive – Trustees of Indiana University.
  10. This folder will be kept in sync with your OneDrive for Business storage; changes you make in one place will sync with the other.

  11. You will be prompted to either download all files and folders in your OneDrive for Business storage, or choose which folders to sync. When you're ready to finish the setup, click Next.

iPhone and iPad

  1. Download the OneDrive app from the App Store.
  2. The App Store also has an app called OneDrive for Business, but it has been replaced by the OneDrive app. UITS recommends that you use the OneDrive app for all of the latest features.

  3. Tap Sign In.
  4. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  5. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.

You can now view files stored in your OneDrive for Business cloud storage. To open a Word, Excel, or PowerPoint document, you must have Word, Excel or PowerPoint installed on your device.

Note:

Word, Excel, and PowerPoint apps are available as free downloads from the App Store as part of your Office 365 service. To access your Office 365 account from these apps:

  1. After installing Word, Excel or PowerPoint from the App Store, open the app. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  2. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.

Android

  1. Download the OneDrive app from the Google Play Store.
  2. Open the app and tap Sign In.
  3. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  4. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.
  5. You can now view files stored in your OneDrive for Business cloud storage. To open a Word, Excel, or PowerPoint document, you must have Word, Excel or PowerPoint installed on your device.

Note:

Word, Excel, and PowerPoint apps are available as free downloads from the App Store as part of your Office 365 service. To access your Office 365 account from these apps:

  1. After installing Word, Excel or PowerPoint from the App Store, open the app. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  2. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.

Windows 10 Mobile

  1. Download the OneDrive app from the Microsoft Store.
    Note:
    You will need a Microsoft account to download the app. If you don't have one, you will be prompted to create one. This is a free account separate from your Office 365 account. For more, see What is a Microsoft account?
  2. Open the app and tap Account Settings, then Add account.
  3. Tap Work or school account.
  4. When prompted for an email address, enter your IU username followed by @iu.edu, e.g., username@iu.edu.
  5. You will be prompted to log into CAS. Log in with your IU username and passphrase as you normally do.

You can now view files and open Office documents stored in your OneDrive for Business cloud storage. Word, Excel, and PowerPoint apps are built into Windows 10 Mobile.

Note:
The precursor to Windows 10 Mobile, Windows Phone, does not currently support access to IU's Office 365 services, including OneDrive for Business.

This is document aewd in the Knowledge Base.
Last modified on 2017-05-16 12:09:39.

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