About Microsoft OneDrive at IU

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Overview

Microsoft OneDrive at IU is a cloud storage service included with Microsoft 365 where you can store, share, and sync your files. OneDrive storage is approved for Public or University-Internal data. OneDrive accounts for students, faculty, and staff offer 5 TB of storage.

Access Microsoft OneDrive at IU

There is no setup to access OneDrive, unless you wish to sync files to your computer or mobile device (refer to the appropriate instructions on this page).

To access Microsoft 365 (formerly Office 365) at IU, go to Microsoft 365 at IU and click Access Microsoft 365. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in. Click OneDrive. This should allow you to access files in both Microsoft OneDrive at IU and in shared libraries associated with Microsoft Teams and Microsoft Secure Storage. For more, see Options for storing files at IU.

Note:
If your list under "Shared Libraries" seems incomplete, see View Shared Libraries in Microsoft OneDrive at IU.

Sync OneDrive files

Note:
Syncing and sharing Critical or Restricted data on individual user workstations or mobile devices (for example, laptops, smartphones, tablets, personal digital assistants, thumb drives) is not permitted without prior formal written approval and appropriate technical safeguards. For more about data management policies as they relate to OneDrive, see About Microsoft OneDrive at IU and SharePoint Online file syncing and sharing.

You can view and update documents saved in the cloud using OneDrive from just about anywhere. Follow the appropriate instructions for the device you wish to sync:

Windows

To sync OneDrive files with your Windows computer, you need the OneDrive sync app (included in Windows and also available for download as a stand-alone client).

  1. Using a supported web browser, go to Microsoft 365 at IU and click Log in. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.
  2. Click OneDrive to open OneDrive.
  3. At the bottom left, click the link to switch to Classic View.
  4. While in Classic View, at the top, click Sync.
  5. When prompted, click Sync now.
  6. A "Launch Application" window should open. If you have the OneDrive sync app installed, select it and click OK.
  7. When the OneDrive sync app opens, you can choose to change where the files will be synced locally. When you have confirmed the settings, click Sync Now.
  8. The OneDrive sync app will download a copy of your files hosted in the cloud, and sync them to the specified location on your computer, in a local OneDrive folder named OneDrive - Indiana University.

    This folder will be kept in sync with your OneDrive storage; changes you make in one place will sync with the other.

macOS

To sync OneDrive files with your Mac, you'll need to get the OneDrive app from the Mac App Store.

If you've never had an individual account signed into OneDrive, follow these steps. If you already have an individual OneDrive account signed in, skip to the next section.

  1. To start OneDrive, press Command and the Spacebar to launch a Spotlight query. Type OneDrive. Click Sign In.
  2. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.
  3. After you have successfully logged in, follow the prompt to choose a OneDrive folder location. The local folder will be named OneDrive - Indiana University.

    This folder will be kept in sync with your OneDrive storage; changes you make in one place will sync with the other.

  4. Follow the prompt to either download all files and folders in your OneDrive storage, or choose which folders to sync. When you're ready to finish the setup, click Next.

When you have an individual account signed into OneDrive:

  1. To start OneDrive, press Command and the Spacebar to launch a Spotlight query. Type OneDrive.
  2. Click the OneDrive cloud icon in your Menu bar, and select Preferences.
  3. From the Account tab, click Add a Business Account. Click Use Another Account.
  4. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.
  5. After you have successfully logged in, follow the prompt to choose a OneDrive folder location. This local OneDrive folder will be named OneDrive - Indiana University.

    This folder will be kept in sync with your OneDrive storage; changes you make in one place will sync with the other.

  6. Follow the prompt to either download all files and folders in your OneDrive storage, or choose which folders to sync. When you're ready to finish the setup, click Next.

iPhone and iPad

  1. Download the OneDrive app from the App Store. UITS recommends the app with this name to have all the latest features.
  2. Tap Sign In.
  3. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.

You can now view files stored in your OneDrive cloud storage. To open a Word, Excel, or PowerPoint document, you must have Word, Excel or PowerPoint installed on your device.

Note:

Word, Excel, and PowerPoint apps are available as free downloads from the App Store as part of your Microsoft 365 service. To access your Microsoft 365 account from these apps:

  1. After installing Word, Excel or PowerPoint from the App Store, open the app.
  2. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.

Android

  1. Download the OneDrive app from the Google Play Store.
  2. Open the app and tap Sign In.
  3. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.

    You can now view files stored in your OneDrive cloud storage. To open a Word, Excel, or PowerPoint document, you must have Word, Excel or PowerPoint installed on your device.

Note:

Word, Excel, and PowerPoint apps are available as free downloads from the App Store as part of your Microsoft 365 service. To access your Microsoft 365 account from these apps:

  1. After installing Word, Excel or PowerPoint from the Google Play Store, open the app.
  2. If you see a "Sign in" prompt, enter your IU username followed by @iu.edu (do this no matter what your email address is). At the password prompt, enter your IU passphrase. Do not click anything on the sign-in pages other than Next and Sign in.

This is document aewd in the Knowledge Base.
Last modified on 2021-05-05 14:39:48.

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