Migrate content manually from Google to Microsoft storage

On this page:

Before you begin
Manual migration process
- Migrate using IUanyWare
- Migrate using your computer
Resolve "filename too long" errors

Before you begin

Notes:

Before manually migrating data, determine whether you need to migrate it to institutional or individual storage; for help, see Determine whether your files are individual (personal) or institutional.
Manually migrating allows you to start with a fresh set of collaboration permissions in Microsoft storage. Manually migrating Google native is an intensive task. Instead, UITS recommends moving all native Google documents that you wish to move into one folder in your Google at IU account and use Mover.io to convert and migrate your files to Microsoft storage.
If you choose to migrate your data manually, UITS recommends that you use the IUanyWare option below.

Manual migration process

Migrate using IUanyWare

Note:

This process does not convert native Google documents to Microsoft documents. You must download and save your native Google documents as Microsoft files, or instead use Microsoft's Mover.io tool to convert your files from native Google to Microsoft.

If you haven't used IUanyWare before, first refer to Set up and use IUanyWare.

Log into IUanyWare.
In the navigation at the top of the IUanyWare interface, select DESKTOPS.
Launch the IUanyWare Desktop.
In the IUanyWare Desktop, open a web browser and log into the Google account containing the files you want to move.
Download the folder you want to manually migrate.
Unzip the folder to the desktop on IUanyWare.
In a different browser, log into the destination Microsoft storage or Google storage space.
Upload the unzipped folder to the destination storage space.

Migrate using your computer

If you haven't already, be sure you know how to use and access Microsoft OneDrive at IU. Also, install and configure Google Drive for desktop.

If necessary, open Microsoft Teams and sync your team's storage to your computer via the OneDrive app.
Log into Google Drive with the account containing the files you want to move.
Open a file browser window and navigate to the destination Microsoft storage space.
Open another browser window and navigate to Google Drive.
To manually migrate files to Microsoft storage, select and drag the files and folders you want to move from the Google Drive window to the Microsoft storage window.
Locate native Google documents and download them locally as Microsoft Office files by selecting File, then Download, and then Microsoft Word/Excel/PowerPoint. Drag these files from your Downloads folder to your Microsoft storage in the browser.
Locate any bookmarks in Google you want to migrate, and recreate them in Microsoft storage.

Resolve "filename too long" errors

Sometimes a folder path in Google exceeds your operating system's file path length limit. When this happens, you'll see an error when extracting a file, or when attempting to move from content Google Drivecontent to your new storage destination in Microsoft. You'll have to resolve this error to be able to unzip and upload files to Microsoft storage:

In Google, navigate to the folder you attempted to extract or move.
Try to move or download a subfolder of the folder that caused the error.
If you downloaded the folder from Google, try to extract the folder.