Migrate content manually from Google to Microsoft storage

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Overview

As your content is being migrated from Google to Microsoft storage, the DryvIQ application will check to see if there are any changes between your source files in Google and files migrated to Microsoft storage. The timeline for migration is short, so DryvIQ will only check for a limited number of changes before it closes the migration window for a particular folder.

Since only a limited number of file comparisons take place, it is best for you and your colleagues to limit or abstain from editing files in Google during the folder migration. If your group uses one or many files stored in Google on a daily basis, you may wish to manually migrate those files to avoid interruptions to daily work and lower the potential for lost data during the Google institutional files migration.

Note:
Before manually migrating data, determine whether you need to migrate it to institutional or individual storage; for help, see Determine whether your files are individual (personal) or institutional.

Considerations for manual migration

The table below shows key differences between administrative (managed) content migrations and migrating manually.

Feature Administrative
migration
Manual
migration
Maintains Google collaboration permissions in Microsoft
Yes No
Converts native Google documents to Microsoft Office documents during migration
Yes No
Checks for changes between Google files and migrated files
Yes No
Note:
Manually migrating allows you to start with a fresh set of collaboration permissions in Microsoft storage. Manually migrating Google native is an intensive task. UITS recommends moving all native Google documents that you wish to move into one folder in your Google at IU account and use Mover.io to convert and migrate your files to Microsoft storage.

Manual migration process

Important:
The process for manually migrating content from Google is bandwidth intensive. Although you can migrate files using either IUanyWare desktop or your computer, UITS recommends that you use the IUanyWare option.

Migrate using IUanyWare

Note:
This process does not convert native Google documents to Microsoft documents. You must download and save your native Google documents as Microsoft files, or instead use Microsoft's Mover.io tool to convert your files from native Google to Microsoft.

If you haven't used IUanyWare before, first refer to Set up and use IUanyWare.

  1. Log into IUanyWare.
  2. In the navigation at the top of the IUanyWare interface, select DESKTOPS.
  3. Launch the IUanyWare Desktop.
  4. In the IUanyWare Desktop, open a web browser and log into the Google account containing the files you want to move.
  5. Download the folder you want to manually migrate.
  6. Unzip the folder to the desktop on IUanyWare.
  7. In a different browser, log into the destination Microsoft storage or Google storage space.
  8. Upload the unzipped folder to the destination storage space.

Migrate using your computer

If you haven't already, be sure you know how to use and access Microsoft OneDrive at IU. Also, install and configure Google Drive for desktop.

  1. If necessary, open Microsoft Teams and sync your team's storage to your computer via the OneDrive app.
  2. Log into Google Drive with the account containing the files you want to move.
  3. Open a file browser window and navigate to the destination Microsoft storage space.
  4. Open another browser window and navigate to Google Drive.
  5. To manually migrate files to Microsoft storage, select and drag the files and folders you want to move from the Google Drive window to the Microsoft storage window.
  6. Locate native Google documents and download them locally as Microsoft Office files by selecting File, then Download, and then Microsoft Word/Excel/PowerPoint. Drag these files from your Downloads folder to your Microsoft storage in the browser.
  7. Locate any bookmarks in Google you want to migrate, and recreate them in Microsoft storage.

Resolve "filename too long" errors

Sometimes a folder path in Google exceeds your operating system's file path length limit. When this happens, you'll see an error when extracting a file, or when attempting to move from content Google Drivecontent to your new storage destination in Microsoft. You'll have to resolve this error to be able to unzip and upload files to Microsoft storage:

  1. In Google, navigate to the folder you attempted to extract or move.
  2. Try to move or download a subfolder of the folder that caused the error.
  3. If you downloaded the folder from Google, try to extract the folder.

This is document bhvu in the Knowledge Base.
Last modified on 2022-08-19 15:27:20.