Get an AWS or Azure account at IU

On this page:


Overview

Amazon Web Services (AWS) and Microsoft Azure are public cloud computing platforms that you can use to satisfy a variety of cloud computing needs. At Indiana University, if you wish to use university resources to fund your cloud computing or you plan to place institutional data in the public cloud, you're required to get an AWS or Azure account through IU's contracts with those vendors. Under these contracts, AWS and Azure accounts are billed to the IU accounts of departments, faculty, or researchers. Students are not eligible for AWS or Azure accounts under IU's contracts, but may purchase them directly from the vendors.

Obtain a new AWS or Azure account under the IU contract

To obtain a new AWS or Azure account under the IU contract:

  1. Agree to IU's Public Cloud Acceptable Use Agreement (AUA) and specify the vendor(s) you wish to use.
    1. Navigate to go.iu.edu/getpubliccloud; if prompted, log in with your IU username and passphrase.
    2. At the top of the page, select the cloud provider(s) for which you are requesting a new account.
    3. Read the AUA and acknowledge that you agree with the terms and conditions it contains, and then click Submit.
  2. After you submit the AUA, you'll receive email confirmation from IU Cloud Technology Support containing details about the information you need to submit a purchase request. The purchase request requires:
    1. A quote: IU Purchasing requires you to attach an official quote from the reseller for the amount you estimate you will spend through the end of the fiscal year. The amount indicated in the quote will be encumbered against your IU fiscal account(s).

      To estimate your expenses, you may use the AWS price calculator or the Azure price calculator, or you may discuss your use case with a specialist. The email message you receive will include the contact information of your vendor's specialist. Regardless of the means you use to estimate the cost, you'll need to obtain an official quote from this specialist. If you opt to use the calculator, you may simply send the reseller the amount it returns, and the reseller will send you a quote.

    2. A PDF of the AUA confirmation message: A PDF of your AUA confirmation email message must accompany your purchase request. For instructions for converting an email message to a PDF, see Save a message as a file.
    3. A requisition: Once you've obtained the documents described above, create a requisition in Kuali Financial Services (KFS). Consult the email message from Cloud Technology Support for vendor-specific values to use when filling out the requisition. Attach the quote (as it was sent from the reseller) and the PDF of the AUA confirmation message to the requisition.
  3. Once your purchase order (PO) has been processed, IU Purchasing will send it to the reseller, copying you and IU Cloud Technology Support.
  4. After receiving the PO, Cloud Technology Support will contact you to collect additional details necessary to register and configure your account.
  5. Cloud Technology Support will work with the reseller to set up your account and send you instructions for accessing it.
  6. Typically, you'll access your AWS or Azure account through single sign-on (SSO) using your IU credentials.
Important:
Before you grant any staff members access to an IU-managed AWS or Azure account, they must also sign the AUA and send you a copy of their confirmation email message for your records.
Note:
POs for cloud computing accounts must be renewed each fiscal year. IU requires all users of AWS and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contract.

Migrate an existing AWS or Azure account to the IU contract

Migrating an existing AWS or Azure account involves extra steps and the assistance of the vendor or reseller. Cloud Technology Support will manage that transition as part of the account provisioning process.

To migrate an existing AWS or Azure account to the IU contract:

  1. Sign the AUA and submit a purchasing request as detailed in steps 1 and 2 above. Be sure to specify the vendor of the account you wish to transfer.
  2. After submitting your purchase request, email Cloud Technology Support to indicate that you are migrating an existing account onto IU's contract. They will gather the necessary information to facilitate the move, and email you when your account is ready to use.
  3. Typically, you'll access your AWS or Azure account through single sign-on (SSO) using your IU credentials.
Important:
Before you grant any staff members access to an IU-managed AWS or Azure account, they must also sign the AUA and send you a copy of their confirmation email message for your records.
Note:
POs for cloud computing accounts must be renewed each fiscal year. IU requires all users of AWS and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contract.

Learn more

If you have questions about getting an AWS or Azure account through IU, send mail to Cloud Technology Support.

This is document antp in the Knowledge Base.
Last modified on 2018-06-19 17:03:41.

Contact us

For help or to comment, email the UITS Support Center.