Get an AWS, GCP, or Microsoft Azure account at IU

On this page:


Overview

Amazon Web Services (AWS), Google Cloud Platform (GCP), and Microsoft Azure are public cloud computing platforms that you can use to satisfy a variety of cloud computing needs. At Indiana University, if you wish to use university resources to fund your cloud computing, use these platforms for research, or you plan to place institutional data in the public cloud, you're required to get your AWS, GCP, or Azure account through IU's contracts with our designated resellers. Under these contracts, AWS, GCP, and Azure accounts are billed to the IU accounts of departments, faculty, or researchers. Students are not eligible for AWS or Azure accounts under IU's contracts, but may purchase them directly from the vendors. Students can get GCP accounts in IU's environment for course projects during their time at IU.

Obtain a new AWS, GCP, or Azure account under the IU contracts

To obtain a new AWS, GCP, or Azure account under the IU contracts:

  1. Agree to IU's Public Cloud Acceptable Use Agreement (AUA) and specify the vendor(s) you wish to use.
    1. Navigate to go.iu.edu/getpubliccloud. If prompted, log in with your IU username and passphrase.
    2. At the top of the page, select the cloud provider(s) for which you are requesting a new account.
    3. Read the AUA and acknowledge that you agree with the terms and conditions it contains, and then click Submit.
  2. After you submit the AUA, you'll receive email confirmation from IU Cloud Technology Support containing details about the information you need to submit a purchase request. The purchase request requires:
    1. Encumbrance amount: In your purchase request, you'll need to enter an amount of funds to encumber against your IU fiscal account(s). To estimate your expenses, you may use the AWS price calculator, GCP pricing calculator, or the Azure price calculator, or you may discuss your use case with a specialist. The email message you receive will include the contact information of your vendor's specialist.
      Note:
      If you will be using research credits from the vendor or a funding agency, email Cloud Technology Support.
    2. A PDF of the AUA confirmation message: A PDF of your AUA confirmation email message must accompany your purchase request. For instructions for converting an email message to a PDF, see Save a message as a file.
    3. A requisition: Once you've obtained the documents described above, create a requisition in BUY.IU. Consult the email message from Cloud Technology Support for vendor-specific values to use when filling out the requisition.
  3. Once your purchase order (PO) has been processed, IU Purchasing will send it to the reseller and IU Cloud Technology Support to set up your account.
  4. After receiving the PO, Cloud Technology Support will contact you to collect additional details necessary to register and configure your account.
  5. When the account is ready to use, Cloud Technology Support will send you instructions for accessing it. You'll access your AWS, GCP, or Azure account through single sign-on (SSO) using your IU credentials.
Important:
Before you grant any staff members access to an IU-managed AWS, GCP, or Azure account, they must also sign the AUA and send the account owner a copy of their confirmation email message for your records.
Note:
POs for cloud computing accounts must be regularly renewed. The frequency of renewal depends on the terms of the individual contracts. IU requires all users of AWS, GCP, and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contracts.

Migrate an existing AWS, GCP, or Azure account to the IU contract

Migrating an existing AWS, GCP, or Azure account involves extra steps and the assistance of the vendor or reseller. Cloud Technology Support will manage that transition as part of the account provisioning process.

To migrate an existing AWS, GCP, or Azure account to the IU contract:

  1. Sign the AUA and submit a purchasing request as detailed in steps 1 and 2 above. Be sure to specify the vendor of the account you wish to transfer.
  2. After submitting your purchase request, email Cloud Technology Support to indicate that you are migrating an existing account onto IU's contract. They will gather the necessary information to facilitate the move, and email you when your account is ready to use.
  3. Once established in IU's tenant, you'll access your AWS, GCP, or Azure account through single sign-on (SSO) using your IU credentials.
Important:
Before you grant any staff members access to an IU-managed AWS, GCP, or Azure account, they must also sign the AUA and send the account owner a copy of their confirmation email message for your records.
Note:
POs for cloud computing accounts must be regularly renewed. The frequency of renewal depends on the terms of the individual contracts. IU requires all users of AWS, GCP, and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contracts.

Learn more

If you have questions about getting an AWS, GCP, or Azure account through IU, email Cloud Technology Support.

This is document antp in the Knowledge Base.
Last modified on 2019-07-05 12:20:11.

Contact us

For help or to comment, email the UITS Support Center.