Get an AWS, GCP, or Microsoft Azure account at IU

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Overview

Amazon Web Services (AWS), Google Cloud Platform (GCP), and Microsoft Azure are public hyper-scale computing platforms that you can use to satisfy a variety of cloud computing needs.

At Indiana University, if you wish to use university resources to fund your cloud computing, use these platforms for research (regardless of funding source), or you plan to place institutional data in the public cloud, you're required to get your AWS, GCP, or Azure account through IU's contracts with designated resellers. Under these contracts, AWS, GCP, and Azure accounts are billed directly to the account or subaccount codes of IU departments, faculty, or researchers. In certain cases where individuals are using credits from the vendors, an accounting code may not be needed.

Students are not eligible for AWS or Azure accounts under IU's contracts, but may pay for them directly with the vendors. Students can get a GCP account in IU's GCP environment for course projects during their time at IU. For more, see Public cloud accounts for students.

Use a personal, rather than IU account, for personal training, exploration, hosting, or development on these platforms.

Obtain a new AWS, GCP, or Azure account under the IU contracts

To obtain a new AWS, GCP, or Azure account through IU, follow the steps below. UITS recommends you read through all the steps before you begin. If you have questions, email Cloud Technology Support.

  1. Fill out the IU Public Cloud Computing Account Request Form.
    1. Navigate to go.iu.edu/getpubliccloud. If prompted, log in with your IU username and passphrase.
    2. Indicate whether you are requesting a new account or renewing an existing account.
    3. Complete the form with the requested campus, department, and billing information.
      Note:
      When asked for "account holder" information, provide the name of the owner of the IU account or subaccount code that will be used to link your cloud account to IU's accounting system.
    4. Once you have submitted this form, you will be directed to the next step, and Cloud Technology Support will begin to set up your account.
  2. Follow the link in the request form confirmation to sign the IU Public Cloud Acceptable Use Agreement (AUA).
    1. At the top of the page, select the cloud provider(s) for which you are requesting a new account.
    2. Read the AUA and acknowledge that you agree with the terms and conditions it contains, and then click Submit.
  3. After you submit the AUA, you'll receive email confirmation from IU Cloud Technology Support containing details about the information you need to submit a purchase request. The purchase request requires:
    1. Encumbrance amount: In your purchase request, you'll need to enter an amount of funds to encumber against your IU fiscal account(s). To estimate your expenses, you may use the AWS price calculator, GCP pricing calculator, or the Azure price calculator, or you may discuss your use case with a cloud specialist. The email message you receive will include the contact information of your chosen vendor's specialist.
      Note:
      If you will be using research credits from the vendor or a funding agency, email Cloud Technology Support before beginning your application so that Cloud Technology Support can assist with any special circumstances.
    2. A PDF of the AUA confirmation message: A PDF of your AUA confirmation email message must accompany your purchase request. For instructions for converting an email message to a PDF, see Save a message as a file.
    3. A requisition: Once you've obtained the documents described above, create a requisition in BUY.IU. Consult the email message from Cloud Technology Support for detailed instructions and vendor-specific values to use when filling out the requisition.

    Once your purchase order (PO) has been processed, BUY.IU will send it to the reseller and IU Cloud Technology Support will finish setting up your account.

  4. As soon as the account is ready to use, Cloud Technology Support will send you instructions for accessing it. You'll access your AWS or GCP account using your IU username and passphrase, and your Azure account using your IU email address and IU passphrase. (See About logging into Office 365 or Azure at IU.)
Important:
Before you grant any staff members access to an IU-managed AWS, GCP, or Azure account, they must also sign the AUA and send the account owner a copy of their confirmation email message for your records. You can direct them to the AUA link provided in your request form confirmation, and have them choose the "AUA only" option.
Note:
POs for cloud computing accounts must be regularly renewed. The frequency of renewal depends on the terms of the individual contracts. IU requires all users of AWS, GCP, and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contracts.

Migrate an existing AWS, GCP, or Azure account to the IU contract

Migrating an existing AWS, GCP, or Azure account involves extra steps and the assistance of the vendor or reseller. Cloud Technology Support can manage that transition as part of the account provisioning process.

To migrate an existing AWS, GCP, or Azure account to the IU contract:

  1. Fill out the account request form, sign the AUA, and submit a purchasing request as detailed in the new account section above. Be sure to specify the vendor of the account you wish to transfer.
  2. Immediately after submitting your purchase request, email Cloud Technology Support to indicate that you are migrating an existing account onto IU's contract. They will gather the necessary information to facilitate the move, and work with you until your account has been migrated.
  3. Once established in IU's tenant, you'll access your AWS or GCP account using your IU username and passphrase, and your Azure account using your IU email address and IU passphrase. (See About logging into Office 365 or Azure at IU.)
Important:
Before you grant any staff members access to an IU-managed AWS, GCP, or Azure account, they must also sign the AUA and send the account owner a copy of their confirmation email message for your records. You can direct them to the AUA link provided in your request form confirmation, and have them choose the "AUA only" option.
Note:
POs for cloud computing accounts must be regularly renewed. The frequency of renewal depends on the terms of the individual contracts. IU requires all users of AWS, GCP, and Azure to reaffirm their agreement to the terms of the AUA at the time of renewal. Failure to re-sign the AUA will result in the loss of eligibility to use cloud computing resources through the IU contracts.

Learn more

If you have questions about getting an AWS, GCP, or Azure account through IU, email Cloud Technology Support.

This is document antp in the Knowledge Base.
Last modified on 2020-07-14 14:55:27.

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