Getting started with Zoom

Note:
If you plan to manage departmental meetings in Zoom, see In Zoom, how do I manage departmental meetings?

On this page:


Creating an account

Students, faculty, and staff may create Zoom accounts. You must create a Zoom account before others can add you as a contact. To set up a Zoom account:

  1. Go to https://zoom.iu.edu/.
  2. Click Log in and log in with your IU username and passphrase. Your Zoom account will be created.

You will be taken to your Zoom profile page. From the menu on the left, you can schedule meetings, view your meeting recordings, and update your Zoom profile. You can access these features in the future by going to https://zoom.iu.edu/ and clicking Log in.

Customizing your personal meeting ID

When you create a Zoom account, you're automatically assigned a Personal Meeting ID. UITS recommends editing this to a number you'll find easy to remember, such as your phone number. You can also use a Personal Link (i.e., a URL incorporating a meaningful word or phrase, sometimes called a vanity URL), but keep in mind that some functionality may be unavailable. For example, some videoconferencing equipment requires that meeting attendees enter a string of numbers rather than letters, and Zoom's Canvas integration will not work with a Personal Link.

For help editing your Personal Meeting ID, see What Is My Personal Meeting ID (PMI) And Personal Link?

Creating a recurring meeting

UITS recommends creating at least one recurring Zoom meeting, especially if you want to use Zoom as an external tool in your Canvas course. To set up a recurring meeting:

  1. Log into zoom.iu.edu.
  2. From the left menu, select Meetings.
  3. Click Schedule a New Meeting.
  4. Adjust the following settings:
    1. Topic: A meeting topic (e.g., "Recurring Meeting")
    2. Recurring meeting: Check the Recurring meeting box and change the selection for "Recurrence" to No Fixed Time.
  5. Adjust any other settings as desired.
  6. Click Save.

Inviting participants to your meeting

To invite others to your recurring meeting, do either of the following:

  • Share the default invitation text. To find it, view the settings for your meeting (click the name of the meeting if necessary), and to the right of the "Invite Attendees" row, click Copy the invitation.
  • Share the meeting's join URL with your participants. To find it, while viewing the settings for your meeting, look immediately to the right of "Invite Attendees". The join URL will be in the format https://iu.zoom.us/j/1234567890.
    Note:
    Hosts may also access their own meetings using the join URL.

This is document aocz in the Knowledge Base.
Last modified on 2017-04-21 12:45:31.

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