Get started with Zoom

On this page:

Create an account
Customize your personal meeting ID
Create a recurring meeting
Invite participants to your meeting
Join a Zoom meeting

Create an account

Notes:

If you plan to manage departmental meetings in Zoom, see Manage departmental meetings in Zoom.
If you already have a personal Zoom account with your IU address, you will need to terminate it before you can create an IU Zoom account.

Students, faculty, and staff may create Zoom accounts. You must create a Zoom account before others can add you as a contact. To set up a Zoom account:

Go to https://zoom.iu.edu/.
Click Log in and log in with your IU username and passphrase. Your Zoom account will be created.

You will be taken to your Zoom profile page. From the menu on the left, you can schedule meetings, view your meeting recordings, and update your Zoom profile. You can access these features in the future by going to https://zoom.iu.edu/ and clicking Log in.

Customize your personal meeting ID

When you create a Zoom account, you're automatically assigned a Personal Meeting ID. If you wish, you can edit this to a number you'll find easy to remember, such as your phone number. You can also use a Personal Link (that is, a URL incorporating a meaningful word or phrase, sometimes called a vanity URL), but some functionality may be unavailable. For example, some videoconferencing equipment requires that meeting attendees enter a string of numbers rather than letters, and Zoom's Canvas integration will not work with a Personal Link.

Note that if Zoombombing is a concern, it may be more secure to use an automatically generated meeting ID rather than a customized one. For more about Zoom security, see Prevent Zoombombing using Zoom privacy and security features.

For help editing your Personal Meeting ID, see What Is My Personal Meeting ID (PMI) And Personal Link?

Create a recurring meeting

UITS recommends creating at least one recurring Zoom meeting, especially if you want to use Zoom as an external tool in your Canvas course.

Note:

Standard Zoom meetings support up to 300 simultaneous participants. Licenses for large meetings (up to 500 participants) and webinars in two sizes (up to 1,000 or 3,000 participants) are available to faculty and staff; to request a license, email UITS Videoconferencing Support.

For more, see Use Zoom for large video meetings or webinars at IU.

To set up a recurring standard meeting:

Log into zoom.iu.edu.
From the left menu, select Meetings.
Click Schedule a New Meeting.
Adjust the following settings:
1. Topic: A meeting topic (for example, "Recurring Meeting")
2. Recurring meeting: Check the Recurring meeting box and change the selection for "Recurrence" to No Fixed Time.
Adjust any other settings as desired.
Click Save.

Invite participants to your meeting

To invite others to your recurring meeting, do either of the following:

Share the default invitation text. To find it, view the settings for your meeting (click the name of the meeting if necessary), and to the right of the "Invite Attendees" row, click Copy the invitation.
Share the meeting's join URL with your participants. To find it, while viewing the settings for your meeting, look immediately to the right of "Invite Attendees". The join URL will be in the format https://iu.zoom.us/j/1234567890.

Note:

Hosts may also access their own meetings using the join URL.

Join a Zoom meeting

For instructions, see Join a Zoom meeting.