Use Schedule Builder to plan your term of enrollment

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Overview

Indiana University's Interactive Graduation Planning System (iGPS) Schedule Builder helps you generate a workable class schedule each semester. It scans all available sections (classes) of the courses in your plan for the upcoming term, and provides you with options based on class offerings and your availability.

You can block out times when you cannot take classes, so the tool will return only classes that accommodate your schedule.

Schedule Builder does not register you for classes. When you find a good schedule, Schedule Builder will add classes to your Enrollment Shopping Cart, and then route you to the Student Center to complete your registration for the class sections you chose.

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Use Schedule Builder

Note:
Students using adaptive technologies (for example, screen readers) can navigate the iGPS Schedule Builder using the Text Only link in the upper-left corner of the page. For help, see Campus accessibility resources at IU.

Before using Schedule Builder, use the iGPS Degree Maps tool to create an academic plan for completing your degree. Then, when your campus's schedule of classes for the upcoming term is available, and you are term-activated (in other words, eligible to register):

  1. Go to iGPS Plan. From full-plan view in iGPS, click into the semester in your Plan for which you want to enroll.
  2. If you copied course placeholders into your Plan from your Degree Map, make sure to resolve the placeholders to scheduled courses. You also may have already added specific class sections for courses directly to your shopping cart. Either way, make sure you have individual courses you want to take actually selected.
  3. You will see a Build Schedule button at the top of that specific term.
    Note:
    • If you do not see Build Schedule:
    • You cannot add courses while in Schedule Builder. Before going to Schedule Builder, add any courses for which you could potentially register to your iGPS Plan. You can always deselect a course if you don't want it included before your schedules are built. You can use the Back button on your browser to return to your iGPS Plan. When viewing a single upcoming term, you can add additional courses that will then be reflected in Scheduler Builder once you navigate back to it.

    To start building your schedule, click Build Schedule.

  4. You will be taken to the Schedule Builder landing page.
    Note:

    You will see an interrupt page the first time you access Schedule Builder that offers to show you the features and options available to you. If you skip this tutorial, you can return to the Tips for that page by clicking Tips in the upper-right corner of the landing page.

    On the Schedule Builder landing page:

    Schedule Builder landing page

    • All the class sections or courses you had in your iGPS Plan and Shopping Cart will be imported for you, along with any classes in which you are already enrolled for the upcoming term.
    • Under the "Status" heading, icons are used to signify:
      • Enrolled ('Currently enrolled' icon): Classes in which you are already enrolled for the next term
      • Plan ('From iGPS Plan' icon): Classes in your iGPS Plan
      • Shopping Cart ('In Shopping Cart' icon): Classes in your iGPS Shopping Cart
  5. In the top right, click Expand Filters to set filters and preferences for Scheduler Builder to use when constructing possible combinations of your courses:

    Class filters

    • The "Class Status" global filter is set to Open by default, but you can change the status to include currently closed and/or waitlist sections, if needed.
    • The "Instruction Mode" filter lets you select preferred modes of instruction:
      • 100% Online All
      • 76-99% Online Interactive
      • Distance Synchronous Video
      • Hybrid-Distance Video & Online
      • Hybrid-On Campus & Online
      • In Person
      • Independent/Directed Study
      • Internship/Practica
    • The "Session" filter lets you select preferred sessions (for example, first or second eight-week session).
    • The "Unavailable Time" filter lets you specify days and times when you know you are unavailable to take classes due to other obligations, such as your work schedule, family responsibilities, and other commitments.

      'Unavailable Time' filter

      Note:
      • Adding unavailable time slots may cause some of your courses to become unavailable. When this happens, the system will warn you and identify any issues. If an unavailable time slot is optional, consider removing it. If you cannot find an available time for a class, you'll need to return to your iGPS Plan to choose a different course.
      • After entering unavailable time slots, check to make sure that you've selected the set of courses that most interest you. Because Schedule Builder has pulled in your Plan, Shopping Cart, and enrolled courses, you may see courses that are back-up options for your first choice. Deselect any courses you do not want Schedule Builder to include.
  6. To select a specific class section that you want or need for a particular course, click Select Sections for that course to see all sections offered for the upcoming term. Select only those sections that you want to see in your Schedule Builder results.

    Optionally, when viewing sections available for a course, use the class-level filters at the top of the list (just below the course number and title) to select a specific instructor or topic (if offered).

  7. When you are finished setting filters and preferences, click Build Schedule.

    If there are conflicts between course offerings and your unavailable time slots, you'll see pop-up notification explaining the conflict(s). If you have conflicts, resolve them by removing filters, or return to iGPS to adjust your Plan.

    If you don't encounter any conflicts, you can proceed to the Work with your Schedule Builder results section of this document (below).

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Work with your Schedule Builder results

Your Schedule Builder results will include all schedules possible for you:

Schedule Builder results page

To sort through the results and find the schedule that's best for you:

  • Use the Sort Type drop-down (in the top right) to choose sort options:
    • None
    • Earliest Average Start Time
    • Latest Average Start Time
    • Most Days Scheduled (fits in four or five days)
    • Least Days Scheduled (fits in two days)

    Your Schedule Builder results will be re-sorted based on your selection, but the results will still contain the same number of schedules. You can see how many schedule options you have at the top of the calendar, between <PREV and NEXT>.

  • Toggle Show Unavailable off if you don't want to see unavailable time blocks on your calendar. To remove them so that they no longer impact what schedules can be built, click Schedule at the top of the page.
  • Click 'Favorite' icon (Favorite) to mark a schedule as a favorite so that it will be available to you if you need to log out of Schedule Builder and sign in again later.

    Your academic advisor also can mark schedules as favorites for you to consider. Click 'Favorite' icon (Favorites) before or after building schedules, and then look for your advisor's name along with the title(s) your advisor created:

    Your advisor can 'Favorite' schedules for your consideration.

  • To help narrow down your top schedule choices, activate the "Compare" feature for two or more schedules, and then click 'Compare' icon (Compare) to see the compared schedules. Colors are used to represent each schedule; refer to the color key at the top of the calendar. Classes shared between schedules will display in gray and indicate the schedules that share them:

    Compare view

    Remember to mark schedules you like best as "Favorites" so you can return to them at a later time, if needed.

  • To see courses listed by day of the week, click 'Calendar view' icon (Calendar view). In Calendar view, three fields will display for each class:
    • Class meetings times
    • Session date range (which is useful when you're trying to distinguish different sections or determine how your schedule may change over the course of the semester)
    • Catalog subject, catalog number, and topic

    Online classes with no meeting times will be listed in the "Other" section at the top of the page.

    Click on a class to see more details.

    Classes with one-time events (such as specific exam dates or semester meetings) are identified on the calendar by "Multiple Dates" displaying where the session date range normally appears (and by the paper stack icon):

    Close-up of three classes in Calendar view

    Click the class to view the details, including specific event dates:

    Class details

    The weekly calendar can give you a good idea of how a typical week will look if you choose these classes. At the bottom of the calendar, each class is listed with horizontal bars representing the weeks of the semester the class meets. This duration of class display can help you understand how your class schedule might change over the course of the semester:

    Class duration display

  • Click 'List view' icon (List view) to easily pin a course. If you identify a specific section as your top choice, you can pin it, and Schedule Builder will show you only the schedule options that include your pinned section.

    List view

    Online classes with no meeting times will be listed in the "Other" section at the bottom of the page.

    Click on a class to see more details.

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Validate your classes

Note:
Make sure to review and compare your schedule options in either Calendar view or List view before proceeding with the following steps.

When you narrow your options down to a single schedule, click Add to Cart, and the class sections for which you are not already registered will be listed for you to select for validation.

Schedule Builder will check that you are eligible to enroll in the class sections you selected, and will display an explanation of any validation issues it encounters. Although you can add classes with validation errors to your Shopping Cart, you will not be able to complete your enrollment if your schedule contains a class has that has a validation issue.

Note:
Only students who are in the live Schedule Builder tool will be able to do the remaining steps to enroll in classes for the term. The test environment for academic advisors and success coaches does not have any of the steps after class validation.

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Set your enrollment options and save

From Select Classes, click Add to Cart to set options for enrollment.

Enrollment options dialog

From here:

  • If enrollment is full, you can add yourself to a waitlist.
  • For variable credit classes (like internship or independent project credits), select the number of hours for which you are enrolling.

When all options have been saved for all classes, you will see a green checkmark, and the Add to Cart button will be enabled.

Set enrollment options

You will return to the Schedule screen. You should see a "Success" message telling you that your selected classes were added to you Shopping Cart.

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Finish enrolling for next semester

To finish your enrollment, in the top right, click Shopping Cart, which will move you to the Enrollment Shopping Cart page in the Student Center. Because your classes are validated, you can mark the checkboxes in the Shopping Cart table, and then click Enroll.

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This is document aqcq in the Knowledge Base.
Last modified on 2020-09-28 16:49:41.

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For help or to comment, email the UITS Support Center.