Getting started with REDCap at IU

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Overview

About REDCap

Research Electronic Data Capture (REDCap) is a self-managed, secure, web-based platform designed to support data collection and data management for research, operations support, and quality improvement projects. REDCap's easy-to-use, intuitive features allow users to rapidly build and manage secure online surveys and databases.

At Indiana University, REDCap is one of several research-related collaboration tools offered by the Indiana Clinical and Translational Sciences Institute (Indiana CTSI). IU's REDCap implementation is sponsored by the Advanced Biomedical IT Core (ABITC) and the IU School of Medicine Department of Biostatistics. Originally developed by Vanderbilt University, REDCap is available to IU researchers as a result of IU's partnership in the REDCap Consortium.

Features

REDCap's streamlined, intuitive functionality and features enable you to rapidly develop surveys and databases for collecting and managing research data. No programming experience is needed to start creating data entry forms and surveys.

Benefits of using REDCap include:

  • Fast: Quick project start-up
  • Easy: Intuitive user interface and workflow; readily available online training videos and documentation make it easy to get started
  • Fully customizable: Full control of shaping your database
  • Web-based: Enter data and build databases from anywhere in the world over a secure web connection, with authentication and data logging
  • Secure: Data are backed up nightly to a secure environment maintained by the Research Technologies division of UITS.
  • Import/export data: Import CSV files from Microsoft Excel and Access; export data to Excel, SAS, Stata, R, and SPSS, or in CDISC Operational Data Model XML (ODM-XML) format.
  • Audit trail: Track data manipulation, project changes, imports, and exports by date and user.
  • Advanced features: Mid-study modifications, auto-validation, branching logic, calculated fields, and repeating instruments and events
  • Scheduling: Built-in project calendar and scheduling module for organizing your events and appointments
  • Reports and stats: Online tool for viewing reports of your data, exporting your reports, and turning your reports into plots, graphs, and statistics
  • Autonomous user management: Project owners have complete autonomy and control to add new users and determine specific user rights.
  • Multi-site access: REDCap can be used from multiple sites and institutions.
  • Survey participant list: Build a list of email contacts, create custom email invitations, and track who responds.
  • Anonymous surveys: Keep your participant responses anonymous (default), or identify responses from email contacts.
  • Save as PDF: Generate PDFs of your forms and surveys to print for use in offline data collection.
  • Mobile app: Available for iOS and Android for offline data collection by the project team

IU's REDCap implementation

Request an account

To use IU's REDCap implementation, you need a REDCap account. To request an account, use the REDCap Account Request form.

Note:
REDCap is primarily intended for students, faculty, and staff at IU, Purdue University, and the University of Notre Dame (each is a member of the Indiana CTSI), and any of their institutional partners, specifically IU Health, Eskenazi Health, Regenstrief Institute, IU School of Medicine, and Roudebush VA Medical Center. If you're affiliated with one of these institutions and have collaborators who aren't, those collaborators can request accounts that let them access your existing REDCap projects (however, they will not be able to create their own projects).

Log into REDCap

Once you have an account, access REDCap by logging in on the IU REDCap Log In page:

  • IU users: Enter your IU username and passphrase, and then click Log In.
  • Non-IU users: Enter the username and passphrase you received when your account was created, and then click Log In.
Note:
  • The REDCap standard maintenance window is on Sundays from 9am to 5pm.
  • If you can't remember your IU passphrase, see How do I reset my IU passphrase?. If you can't remember your non-IU REDCap passphrase, click Forgot your password? on the IU REDCap Log In page.

Learn the basics

Helpful resources for new users include:

  • Training videos: To learn the basics, view this brief summary video, and then continue with the training videos available on the training resources page (you may need to scroll down to find the "REDCap Training Videos" section). Training video topics include:
    • Getting started: Overviews of fundamental concepts and features
    • Building a project: Learn how to build and modify data collection instruments
    • Basic features and modules: Explore the most popular built-in tools, including the calendar and scheduling module
    • Types of REDCap projects: Review the different types of projects and see examples of each project type in action
    • Special features: Explore advanced features that can be enabled in REDCap projects (e.g., repeatable instruments and events, REDCap mobile app, and more)
  • FAQ: Once you have an account and can log into REDCap, see the Help & FAQ page for more tips about getting started.

Add users to your project

To give a new user access to your project:

  1. Direct the user to request a REDCap account via the REDCap Account Request form. Once the REDCap account is created, have the user log into REDCap to make sure the account is working properly.
  2. Confirm the user's email address and username.
  3. Log into REDCap, and then, on the My Projects tab, click your project's name.
  4. Under "Applications", click User Rights.
  5. In the "Add new user" field, enter the user's username (not the user's email address).
  6. Click Add with custom rights, and then click to check the boxes next to the rights you want to assign to the new user.
  7. Click Add user.

Working with data containing PHI

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) established rules protecting the privacy and security of individually identifiable health information. The HIPAA Privacy Rule and Security Rule set national standards requiring organizations and individuals to implement certain administrative, physical, and technical safeguards to maintain the confidentiality, integrity, and availability of protected health information (PHI).

This system meets certain requirements established in the HIPAA Security Rule that enable its use for research involving data that contain protected health information (PHI). You may use this resource for research involving data that contain PHI only if you institute additional administrative, physical, and technical safeguards that complement those UITS already has in place.

Note:
Although PHI is one type of institutional data classified as Critical at IU, other types of institutional data classified as Critical are not permitted on Research Technologies systems. For help determining which institutional data elements classified as Critical are considered PHI, see Which data elements in the classifications of institutional data are considered protected health information (PHI)?

For more, see When using UITS Research Technologies systems and services, what are my legal responsibilities for protecting the privacy and security of data containing protected health information (PHI)?

If you need help or have questions, contact UITS HIPAA Consulting.

Getting help

Documentation

See the following Knowledge Base documents to learn more about:

Support and consulting

The Indiana CTSI REDCap team provides technical support and consultations, education, and project development assistance.

If you have questions about REDCap, or need help setting up or managing a REDCap project, email Indiana CTSI support.

This is document bdhl in the Knowledge Base.
Last modified on 2017-12-07 13:28:49.

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